Joshua Riley
By email only: [FYI request #32467 email]
Official information request RFS 4272035 - Re "the allocation of mobile ballot box services."
Dear Mr Riley
I refer to your request dated 3 October 2025 for information regarding the allocation of mobile ballot box services during the 2025 Election.
Your request has been processed in accordance with the Local Government Official Information and Meetings Act 1987 and Council’s responses are as follows:
The final mobile ballot box schedule for each ward:
Information relating to the Mobile Ballot Box Tour remains publicly available on Council’s external website - Mobile Ballot Box Tour | Far North District Council
The official elector numbers per ward:
The resulting number of electors per scheduled mobile ballot box service day for each ward
Please refer to data above together with the attached daily returns data for the FNDC 2025 Election.
The final report, memo, or analysis presented to you for approval that outlines the rationale and schedule for the 2025 mobile ballot box service. The implementation of the Mobile Ballot Box Tour formed part of a wider operational civic education and engagement work programme approved by Council’s senior leadership team (SLT) in October 2024. Updates on the operational work programme were also provided regularly to Council’s Te Kuaka Committee throughout 2025. Copies of the October 2024 presentation to SLT and subsequent reports to Te Kuaka are attached.
The specific criteria used to ensure the placement and timing of mobile ballot boxes would be representative.
Please see reports attached.
If no formal analysis or report exists demonstrating that the locations were distributed in a representative way, please provide all correspondence, advice, or other information that supports the decision distribute ballot boxes in a way that is not representative of the elector population in each ward.”
Please see reports attached.
We hope this information is of some assistance in responding to your request. You have the right to seek a review of this decision by the Ombudsman. Information about how to make a complaint is available at www.ombudsman.parliament.nz or Freephone 0800 802 602.
Nga mihi
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06-Oct-2025 18:35:11 - Joshua Dalbeth
From: [FYI request #32467 email]
Sent: Friday, October 3, 2025 9:37 PM
To: [Far North District Council request email]
Subject: Official Information request - Mobile Ballot Box ________________________________________
CAUTION: This email originated from outside Far North District Council.
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Dear Chief Executive,
This is a formal request under the LGOIMA regarding the allocation of mobile ballot box services.
To understand how your statutory duty under s. 42(2)(da) of the LGA 2002 to foster “representative” participation has been met, please provide the following:
1. Please provide the following allocation data:
a. The final mobile ballot box schedule for each ward.
b. The official elector numbers per ward used to create that schedule.
c. The resulting number of electors per scheduled mobile ballot box service day for each ward.
2. The final report, memo, or analysis presented to you for approval that outlines the rationale and schedule for the 2025 mobile ballot box service. This should include any assessment showing how the final plan would ensure the service was representative of
the elector population in each ward.
3. The specific criteria used to ensure the placement and timing of mobile ballot boxes would be representative.
If no formal analysis or report exists demonstrating that the locations were distributed in a representative way, please provide all correspondence, advice, or other information that supports the decision distribute ballot boxes in a way that is not representative
of the elector population in each ward.
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