Meeting Record
KiwiRail Holdings Ltd
Project: Halswell Junction Road (HJR) Level Crossing
Reference: HJR
Relocation
Location: Teams
Meeting Date: 28/03/2023
Present Apology Copy Circulate Name: Organisation:
Y
Privacy - 9(2)(a)
KiwiRail (KR)
Y
Privacy - 9(2)(a)
CCC
Y
Privacy - 9(2)(a)
KiwiRail (KR)
Recorded By: Privacy - 9(2)
Total Pages: 3
(a)
Subject: Project Meeting 27
Action
ID
Details:
By/Date:
1.00
General Business
1.01
n/a
Note
2.00
Health & Safety
2.01
No new incidents to report.
Note
Team to be mindful of stormy weather south island is currently facing.
3.00
Programme
3.01
TM to continue to liaise with national manager responsible for the
TM
prefabrication to target pulling task forward. TM noted no change. TM
to raise with national manager.
3.02
FH to confirm start date - 3/4/23.
• Briefing with elected members on the 4th, presentation to be
submitted this Friday.
• Verbal briefing this Friday.
• Meeting date 17th May.
• Sign-off for decision 24th but due to public hols 21st April.
Commercial activities- Section 9(2)(i)
TM
TM asked to clarify what peer review is to include. LW noted that
Sharon is looking to understand that the costs to complete flagged is
valid. That it is reviewed independently.
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Meeting Record
KiwiRail Holdings Ltd
3.03
TM flagged that discussions have been progressing over the
Note
procurement approach. Commercial activities- Section 9(2)(i)
TM does not have a date to
understand when the civil drawings will be updated. TM noted that this
period extends over the easter break. TM noted discussion had with
planner about alternative BOL date should we wish to cancel the date
for the May BOL given the time constraints. Other BOLs in programme
explored but resourcing constraints mean that this project cannot avail
of those already booked BOLs. Planner indicated that preference is to
retain May BOL Commercial activities- Section 9(2)(i)
3.04 Commercial activities- Section 9(2)(i)
Note
3.05
TM provided overview of what was planned in each BOL at present.
Note
4.00 Design
4.01
TM and LW discussed responsibilities for features straddling edge of
the KR / CCC boundary.
LW to arrange meeting with Contracts manager.
LW
TM noted that drawings need to be updated and it’s key to agree these
details to inform that task asap to help team undertake the cost
Note
assessment.
4.02
LW to check with Amo that access requirements have been
accommodated fully in design. Drop down kerbs are evident but there
does not appear to be an access track into the corridor.
LW noted this action remains open. LW to chase Amo to update the
drawings.
LW
4.03
LW queried how CCC had received approval for their signals design. TM Closed
shared email approval.
5.00
Communications
5.01
CCC and KR to maintain communications as per ongoing arrangement,
Note
with fortnightly meeting.
6.00 Procurement
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Meeting Record
KiwiRail Holdings Ltd
6.01
As part of the enabling works FH need to undertake two further tasks,
n/a
trenching at pound road and service / access tracks to facilitate the BOL
works. Commercial activities- TM noted FH engaged to sort bund and
carrier pipe un
Section der th
9(2)(i) e track as these two tasks were first on the
programme and there was a need to engage to address programme risk
of not being ready for the BOL.
TM to engage FH for two further tasks.
7.00 Finances
7.01
Refer to 3.02 above for timeline team working to.
Note
7.02
TM noted that figures presented at last meeting were an estimate at
Note
the time and details are to be provided.
7.03 Commercial activities- Section 9(2)(i)
SG
8.00
Construction
8.01 n/a
Note
10.00 Quality Assurance
10.01 Nothing to report.
n/a
11.00 Risks / Opportunities
11.01 TM noted during discussion on finances (refer to 7.01) that risk remains Note
with design process incomplete, contaminated material and planning
process is evolving.
11.02 Refer to other risks flagged above.
Note
12.00 Legal/Property
12.01 DOG
LW provided Deeds team / Delilah with the necessary details. Current
open action is with the deeds team as they consult with the
engineering teams for feedback.
LW to chase Delilah to check progress.
LW
13.0
Consenting/RMA
13.01 n/a
Note
14.0
Key Decisions
14.01 Nothing to report.
Note
15.0
Other Business
15.01 n/a
TM
Next Meeting: Tuesday 11/4/23 at 10am via Teams
Attachments: Nil
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