Meeting Record
KiwiRail Holdings Ltd
Project: Halswell Junction Road (HJR) Level Crossing
Reference: HJR
Relocation
Location: Teams
Meeting Date: 17/03/2023
Present Apology Copy Circulate Name: Organisation:
Y
Privacy 9(2)(a)
KiwiRail (KR)
Y
Privacy 9(2)(a)
CCC
Y
Privacy 9(2)(a)
KiwiRail (KR)
Y
Privacy 9(2)(a)
CCC
Y
Privacy 9(2)(a)
CCC
Recorded By: Privacy 9(2)(a)
Total Pages: 3
Privacy 9(2)(a)
Subject: Project Meeting 26
Action
ID
Details:
By/Date:
1.00
General Business
1.01
n/a
Note
2.00
Health & Safety
2.01
No new incidents to report.
Note
No safety moment offered by the group.
3.00
Programme
3.01
NOTE – Section 7 – Finances was discussed first with Privacy 9(2)(a)
TM
Programme and subsequent sections were discussed afterwards.
TM noted the signals team has indicated that the approval date for the
signalling design, HIMA component inclusive has come forward from
the programmed date of 4/8/23. However, the subsequent task of
prefabrication has not moved. TM has discussed the potential for
pulling the pre-fab forward with the national manager responsible. At
present other projects are scheduled for that earlier period.
TM to continue to liaise with national manager responsible for the
prefabrication to target pulling task forward.
3.02
TM noted planning sessions with FH continue. Strategy for BOL 1 and 2
Note
changed to best accommodate timeframes and resources.
4.00 Design
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Meeting Record
KiwiRail Holdings Ltd
4.01
TM and LW discussed responsibilities for features straddling edge of
the KR / CCC boundary.
KiwiRail to responsible for
• gates area
• fencing
• KR gear by KR team irrespective of location
LW to share full set of Council drawings with TM.
TM
Asphalt and kerbing extent of responsibilities to be agreed and noted
on both sets of drawings. Drawings to be made consistent. *
Note – TM
indicated KR responsible for asphalt to KR boundary but there is a need
to check drawings are consistent. TM to set up dedicated meeting to
agree delineation.
LW
LW to update CCC drawings once delineation agreed.
4.02
LW to check with Amo that access requirements have been
LW
accommodated fully in design. Drop down kerbs are evident but there
does not appear to be an access track into the corridor.
4.03
LW queried how CCC had received approval for their signals design. TM TM
indicated that he had received confirmation via email. TM to check and
share confirmation.
5.00
Communications
5.01
CCC and KR to maintain communications as per ongoing arrangement,
Note
with fortnightly meeting.
6.00 Procurement
6.01
n/a
n/a
7.0
Finances
7.01
TM provided overview of Life to Date, Cost to Complete, Estimate at
Note
Completion and Variance from current Budget. TM highlighted
Commercial activities- Section 9(2)(i)
TM
TM
8.00
Construction
8.01 n/a
Note
10.00 Quality Assurance
10.01 Nothing to report.
n/a
11.00 Risks / Opportunities
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Meeting Record
KiwiRail Holdings Ltd
11.01 TM noted during discussion on finances (refer to 7.01) that risk remains Note
with design process incomplete, contaminated material and planning
process is evolving.
12.00 Legal/Property
12.01 DOG
LW provided Deeds team / Delilah with the necessary details. Current
TM
open action is with the deeds team as they consult with the
engineering teams for feedback. Team to monitor progress.
13.0
Consenting/RMA
13.01 n/a
Note
14.0
Key Decisions
14.01 Nothing to report.
Note
15.0
Other Business
15.01 n/a
TM
Next Meeting: Tuesday 28/3/23 at 10am via Teams
Attachments: Nil
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