Wednesday, 22 February 2023
Angela
Email:
[FYI request #21592 email]
Dear Angela,
Official information request for copies of TCDC fraud policies and information on
Papa Aroha blocks
I refer to your official information request dated 20th January 2023 for;
1.
Copy of TCDC’s staff Code of Conduct
2. Confirmation of whether TCDC has a fraud policy and training in place
3. Copy of fraud policy and procedures
4. Who is responsible within TCDC for placing insolvency notices in the NZ gazette
regarding abandoned land? and
5. Who is responsible for managing the Papa Aroha whenua blocks in the Coromandel?
Please find attached copies of TCDC’s current Code of Conduct Policy and Fraud
Policy. Staff are made aware of these policies through staff inductions and the
policies are available to all staff on the intranet. There are no specific additional
training documents for all staff.
TCDC does not handle insolvency notices. You may wish to forward your request to
the Ministry of Business, Innovation and Employment. You can make an official
information request on their website at
https://www.mbie.govt.nz/about/open-
government-and-official-information/make-a-request-for-official-information/
We asked for clarification on item 5 to which you responded with a further
information request on 15th February 2023 for;
•
I would like every information, memo, email, held within the records held by the
coromandel district council that pertains to my ancestral whenua and the names of
those dealing with;
An RV Hovell was signing off on my great grandmother's paperwork, and now this
mans family have this whenua, by way of fraud and conversion of living people; I
want everything you have about those blocks
It is difficult to determine from your request what information you are specifically
interested in. Searching and collating all information held relating to Papa Aroha will
provide you with many irrelevant documents, not only that, but it would also take
substantial research and collation from our staff, significantly impacting other work
duties. We therefore ask that you refine your request to what information,
specifically, you are interested in. Some ways in which you can refine your request
are;
• Identifying certain roads, reserves, properties for us to search
• Providing a time to which the information may best relate,
• Identifying the subject matter such as building and RMA consenting, building
complaints, bylaw complaints, council owned land
• Types of communication such as internal emails, contractor reports, external
communications
The more specific you can be the better chance we have to answer your request
accurately, it also reduces the possibility of lengthy time extensions and charges. If
we have not received a response from you by Wednesday 15th March 2023 the
request will be refused under section 17(f) of the LGOIMA, that the information
requested cannot be made available without substantial collation and research. Any
request received after that date will be accepted as a new request.
For information on land titles you may wish to enquire with LINZ
https://www.linz.govt.nz/contact-us
It is also our recommendation that you seek your own legal advice regarding the
other matters raised in your requests.
If you want to discuss this decision further, please feel free to contact
[email address]
Kind Regards,
Anouska Greene
Legal Technical Specialist (LGOIMA)
District Office: 515 Mackay Street, Private Bag, Thames 3540, New Zealand P
+64 7 868 0200, F +64 7 868 0234 E [Thames-Coromandel District Council request email]
OFFICES AT: COROM ANDEL • WHITIANGA • WHANGA M ATA
WWW.TCDC.GOV T.NZ