From:
PRAAudit
To:
"Helen Cruse"
Cc:
Glen Scanlon
Subject:
Acknowledgement of action plan following PRA audit and next steps
Date:
Monday, 21 June 2021 3:07:09 PM
Attachments:
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Kia ora Helen
Thank you for sending the action plan for Broadcasting Standards Authority related to your
recent audit under the Public Records Act 2005. We appreciate your timely response and work
so far on this.
Our next check-in on progress with the action plan is due in December. We will send you a
meeting request closer to the time.
Ngā mihi
Grace Kim (she/her)| Recordkeeping Regulator | Advice and Compliance | Government
Recordkeeping Directorate
Archives New Zealand Te Rua Mahara o te Kāwanatanga
Direct Dial: +64 4 474 8110
10 Mulgrave Street | PO Box 12-050, Wellington 6011 | www.archives.govt.nz
Archives New Zealand is part of the Department of Internal Affairs
Logo-test
Kia pono ai Te Rua Mahara o Te Kāwanatanga
Enabling trusted government information
From: Helen Cruse <[email address]>
Sent: Friday, 18 June 2021 3:22 PM
To: PRAAudit <[email address]>; Heather Mackay <[email address]>
Cc: Glen Scanlon <[email address]>
Subject: FW: Public Records Act 2005 audit follow up
under the Official Information Act 1982
Ahiahi mārie
Thanks for touching base with details of the audit ‘follow up phase’. Attached, as
requested, is the Broadcasting Standards Authority’s Information Management Action Plan
to address the Chief Archivist’s prioritised recommendations.
We are also very happy to provide feedback on any topic of interest. Feel free to touch
Released
base with me to set up a time that suits.
Ngā mihi mahana,
Helen
Helen Cruse (she/her)
Legal Manager
T: 04 801 4627
M: 021 575 896
E: [email address]
W: www.bsa.govt.nz
1982
Broadcasting Standards Authority | Level 2 / 119 Ghuznee Street, Wellington | PO Box
9213, Wellington 6141
Click here to subscribe to our newsletter, the BSA Pānui
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WARNING: This email contains information which is CONFIDENTIAL and may be subject to
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please notify us immediately by email or telephone and delete this email. Thank you.
The Broadcasting Standards Authority accepts no responsibility for changes made to this email
or to any attachments after transmission from the Broadcasting Standards Authority.
Information
Official
From: Heather Mackay <[email address]>
Sent: Wednesday, 26 May 2021 1:13 PM
To: Helen Cruse <[email address]>
Subject:
the
Public Records Act 2005 audit follow up
Tēnā koe Helen
Thank you for being part of the initial cohort of public offices for the refreshed PRA audit
programme. We are now moving into the follow up phase after the audit reporting.
under
Attached is documentation related to this next phase outlining our expectations for an
action plan and timeframes for your organisation.
If you are willing, we would appreciate feedback from you about the follow up, such as,
clarity of our expectations and documentation. Please let us know if you are willing to
share any comments that you have, and we can arrange a time for that.
Please contact us if you have any questions.
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Much appreciated.
Nāku noa, nā
Heather
Heather Mackay (she/her)| Senior Recordkeeping Regulator | Advice & Compliance
Government Recordkeeping Directorate
Archives New Zealand Te Rua Mahara o te Kāwanatanga
1982
Direct dial +64 4 495 6211 | Extn 9211 | [email address] |
www.archives.govt.nz
Archives New Zealand is part of the Department of Internal Affairs
Act
Information
Official
the
under
Released
From:
Sam Price
To:
Heather Mackay
Cc:
Simon Brash
Subject:
RE: Requesting follow up meeting to discuss action plan addressing recommendations from PRA audit
Date:
Thursday, 13 October 2022 12:16:21 PM
Attachments:
image001.png
Hi Heather,
Please see below the short summary of our actions to be discussed tomorrow.
Topic 1 – IM Strategy - The draft IM strategy has been submitted to the LG. Due to a lot of
project activity and increased cyber security programme changes, this strategy is still in review.
Recently implemented the new document management system, Kete. Sharepoint 365 system
with already increased user adoption and file management practices – early days but looking
good!
Topic 3 – Governance arrangements and Executive Sponsor – Complete.
Topic 12 – IM requirements built into technology systems - As per topic 1. However, most
systems have been considered and rationalised where poss ble
Topic 12 – IM requirements built into technology systems - Complete. Any new system
procurement includes appropriate functional records management requirements.
Topic 14 – Information maintenance and accessibility - Still in migration stage – disposal
authority process to be drafted and activated
Topic 21 – Implementation of disposal decisions - This is a work item on the cyber-security and
information management roles action plan. This will be developed within the next 3 - 6 months.
Might be early new year once this is completed.
Look forward to chatting tomorrow
Regards,
Sam
under the Official Information Act 1982
Sam Price
Manager, Information and Communications Technology (ICT) / Kaiwhakahaere, Hangarau Korero me nga Hangarau
Whakawhitinga
Level 7 ∙ 44 The Terrace ∙ Wellington 6011 ∙ PO Box 388 ∙ Wellington 6140
P +64 4 495 8261 ∙ Mobile: +64 27 214 8267
From: Heather Mackay <[email address]>
Sent: Tuesday, 4 October 2022 9:36 am
To: Sam Price <[email address]>
Released
Subject: Requesting follow up meeting to discuss action plan addressing recommendations from
PRA audit
Tēnā koe Sam
This is to inform you that your action plan addressing the prioritised recommendations from the
Chief Archivist’s audit letter of 30 April 2021 is now due for follow up
.
We would like to discuss your progress against your action plan and projected work over the
next year in a one hour meeting on Friday 14 October 10-11am. Please confirm that you can
meet at that time or suggest another time. Before the meeting we would appreciate receiving a
1982
short summary of activity for each action on your plan.
I will send a Zoom meeting request after confirmation of date and time.
Act
If appropriate, feel free to invite your IM staff or others to participate.
Thank you.
Ngā mihi
Heather
Heather Mackay (she/her)| Senior Recordkeeping Regulator | Advice & Compliance
Government Recordkeeping Directorate
Archives New Zealand Te Rua Mahara o te Kāwanatanga
Information
Direct dial +64 4 495 6211 | Extn 9211 | 027 230 7958 | [email address] | www.archives.govt.nz
Archives New Zealand is part of the Department of Internal Affairs
Please consider the environment before printing.
Official
the
under
Released
From:
Heather Mackay
To:
jason.zhang; "Julie Ruthe"
Subject:
Meeting to discuss PRA audit action plan completed
Date:
Tuesday, 1 March 2022 8:27:31 AM
Attachments:
image001.png
Kia ora Jason and Julie
Thank you for meeting with me on Friday 25 February 2022 to discuss the Health and Disability
Commissioner’s Action Plan related to the audit of the organisation’s information management
under section 33 of the Public Records Act 2005 in the 2020/21 audit cohort.
We discussed the activities that you have recorded on your Action Plan against the audit
recommendations and their progress. Thank you for providing the updated Action Plan with your
progress to date prior to our meeting - it was useful to talk through the activ ties. We look
forward to another (and final meeting ) in a year’s time to discuss further progress and will send
a meeting request closer to the time.
Please don’t hesitate to get in touch if you have any questions or would like to discuss any issues
in the meantime.
Ngā mihi
Heather
Heather Mackay (she/her)| Senior Recordkeeping Regulator | Advice & Compliance
Government Recordkeeping Directorate
Archives New Zealand Te Rua Mahara o te Kāwanatanga Direct dial +64 4 495 6211 | Extn 9211 | [email address] | www.archives.govt.nz
Archives New Zealand is part of the Department of Internal Affairs
Please consider the environment before printing.
under the Official Information Act 1982
Released
From:
Jason Zhang
To:
Heather Mackay
Cc:
Julie Ruthe
Subject:
RE: Requesting follow up meeting to discuss action plan activity related to the Public Records Act 2005 audit
Date:
Wednesday, 2 February 2022 10:21:48 AM
Attachments:
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will do.
Kind regards / Ngā mihi
Jason Zhang(he/him)
Corporate Services Manager | Pouwhakahaere Rangatôpû
Office of the Health and Disability Commissioner | Te Toihau Hauora, Hauâtanga
Level 10, Tower Centre, 45 Queen Street, Auckland 1010
DDI 09 373 1084 │Phone 09 373 1060
PPlease consider the environment before printing this email.
From: Heather Mackay <[email address]>
To: jason.zhang <[email address]>
Cc: Julie Ruthe <[email address]>
Date: 02/02/2022 09:49 a.m.
Subject: RE: Requesting follow up meeting to discuss action plan activity related to the Public Records
Act 2005 audit
Thanks Jason. I will send you both a meeting invitation.
Before the meeting if you could populate the ‘Actions in progress or completed’ column of the
action plan worksheet and send to me that would be really helpful for discussion.
Much appreciated
Heather
Heather Mackay (she/her)| Senior Recordkeeping Regulator | Advice & Compliance
under the Official Information Act 1982
Government Recordkeeping Directorate
Archives New Zea and Te Rua Mahara o te Kāwanatanga Direct dial +64 4 495 6211 | Extn 9211 | [email address]| www.archives.govt.nz
Archives New Zealand is part of the Department of Internal Affairs
Please consider the environment before printing.
From:Jason Zhang <[email address]>
Released
Sent: Wednesday, 2 February 2022 9:22 AM
To: Heather Mackay <[email address]>
Cc: Julie Ruthe <[email address]>
Ngā mihi
Heather
Heather Mackay (she/her)| Senior Recordkeeping Regulator | Advice & Compliance
Government Recordkeeping Directorate
Archives New Zealand Te Rua Mahara o te Kāwanatanga
Direct dial +64 4 495 6211 | Extn 9211 | [email address] nz| www.archives.govt.nz
Archives New Zealand is part of the Department of Internal Affairs
Please consider the environment before printing.
*************************************************************
The information contained in this document is confidential to the intended recipient and may be
legally privileged. You may not copy or disclose this email to anyone without the written
permission of the sender. It is not necessarily the view nor an o ficial communication of the
Health and Disability Commissioner. If you have received this email in error, please notify the
sender immediately and delete this message.
*************************************************************
*************************************************************
The information contained in this document is confidential to the intended recipient and
may be legally privileged. You may not copy or disclose this email to anyone without the
written permission of the sender. It is not necessarily the view nor an official
communication of the Health and Disability Commissioner. If you have received this email
in error, please notify the sender immediately and delete this message.
*************************************************************
under the Official Information Act 1982
Released
From:
PRAAudit
To:
"Catherine Campbell"
Subject:
RE: Public Records Act 2004 Audit - Follow Up - Sport and Recreation New Zealand
Date:
Monday, 31 January 2022 10:17:31 AM
Attachments:
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1982
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Act
Kia ora Catherine
Thank you – received and acknowledged.
Nga Mihi
Trudy Rook| Recordkeeping Regulator | Advice and Compliance | Government Recordkeeping
Directorate
Archives New Zealand Te Rua Mahara o te Kāwanatanga
Email: [email address]
10 Mulgrave Street | PO Box 12-050, Wellington 6011 | www.archives.govt.nz
Information
Archives New Zealand is part of the Department of Internal Affairs
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Kia pono ai Te Rua Mahara o Te Kāwanatanga
Enabling trusted government informationOfficial
Working at Archives =
ü; working from home =
WFH
Mon
Tues
Wed
Thurs
Fri
ü
ü
WFH
WFH
WFH
the
From: Catherine Campbell <[email address]>
Sent: Friday, 28 January 2022 3:47 pm
To: Julie Morrison <[email address]>; PRAAudit <[email address]>
under
Subject: RE: Public Records Act 2004 Audit - Follow Up - Sport and Recreation New Zealand
Kia ora Trudy
Thank you for your email.
Please find attached the Sport New Zealand Group action plan, which includes a column
indicating a due date or if the action is now complete.
Released
For actions that are to become business as usual activities, the due date indicates when the
activity is to resume or commence, and complete indicates that it has happened at least once
+64 21 498 368
sportnz.org.nz
From: PRAAudit <[email address]>
Sent: Friday, 28 January 2022 2:16 pm
To: Julie Morrison <[email address] nz>
Subject: FW: Public Records Act 2004 Audit Follow Up - Sport and Recreation New Zealand
Kia ora Julie
This is a courtesy email following on from the below sent to you on the 21 June 2021 regarding
the audit follow up process.
In the below email we asked for an action plan to be provided to us, the due date for your action
plan was 21 December 2021. The action plan will help your organisation to capitalise on the
audit effort and in turn raise the maturity of your organisation’s Information Management
practice.
under the Official Information Act 1982
We are here to provide guidance if you require assistance with this moving forward.
A reminder that our annual State of Government Recordkeeping Report that is presented to our
Minister and tabled in the House of Representatives will report action plans returned and not
returned.
Nga Mihi
Trudy Rook| Recordkeeping Regulator | Advice and Compliance | Government Recordkeeping
Directorate
Released
Archives New Zealand Te Rua Mahara o te Kāwanatanga
Email: [email address]
10 Mulgrave Street | PO Box 12-050, Wellington 6011 | www.archives.govt.nz
The information contained in this email is confidential and intended for the addressee only. If you are not the intended recipient,
you are asked to respect that confidentiality and not disclose, copy or make use of its contents. If received in error, you are asked
to destroy this email and contact the sender immediately.
Your assistance is appreciated.
1982
Act
Information
Official
the
under
Released
From:
Heather Mackay
To:
"[email address]"; "[email address]"
Subject:
Action Plan to address key recommendations in the Public Records Act Audit 2021 - updated 20220325
Date:
Friday, 25 March 2022 12:04:50 PM
Attachments:
Action Plan to address key recommendations in the Public Records Act Audit 2021 - updated 20220325.docx
Kia ora William and Raewyn
Thank you for your time today to discuss activity on your action plan following the Public Records Act 2005
audit of your information management (IM) practices in 2021.
Attached is the updated action plan - I have added your comments on activity, as discussed today, under each
topic. I have also added a note on the disposal matter to tie that in.
We have one more follow up meeting in a year's time for you to report on further activity and then we will close
off this work with you. We will send a meeting request for that final meeting closer to the time. Please get in
touch in the meantime if you have any questions.
We appreciate the attention and commitment that you are giving to this work and commend you on excellent
progress in improving your IM maturity.
Ngā mihi
Heather
Heather Mackay (she/her)| Senior Recordkeeping Regulator | Advice & Compliance
Government Recordkeeping Directorate
Archives New Zealand Te Rua Mahara o te Kāwanatanga
Direct dial +64 4 495 6211 | Extn 9211 | 027 230 7958 | heather [email address] nz | www.archives.govt.nz
Archives New Zealand is part of the Department of Internal Affairs
Please consider the environment before printing.
under the Official Information Act 1982
Released
From:
Sharon Kerry
To:
Heather Mackay
Subject:
RE: Follow up from today"s PRA audit meeting
Date:
Thursday, 20 October 2022 9:47:15 AM
Attachments:
image001.png
Kia ora Heather,
I really appreciate you taking the time to meet with me and for providing these contacts, it is a
huge help. Thank you so much!
Ngā mihi
Sharon
From: Heather Mackay <[email address]>
Sent: Wednesday, 19 October 2022 4:56 pm
To: Sharon Kerry <[email address]>
Subject: Follow up from today's PRA audit meeting
Kia ora Sharon
Thanks for your time today. Just getting back to you with information we discussed.
Listserv
Here is the info to contact to join the records listserv which you can then post to and ask for a
tried and true IM Policy template:
Send your request to join to [email address]
They administer several lists so this is the one you want to join [email address]
------------------------------------------------ -----------------
PRA training
Below is an email from ALGIM that also refers to PRA training delivered to the wider sector by
Kerry Siatiras via ALGIM – contact Jonathan Moffat.
From: Jonathan Moffat <[email address]>
Sent: Tuesday, 21 June 2022 4:49 PM
To: [email address] ac.nz
Subject: ALGIM Information Management PD opportunities for I/RM staff outside the LG sector
under the Official Information Act 1982
Good afternoon,
Please forgive this shameless bit of promotion!
Many of you may be aware that ALGIM offer an extensive range of IM training courses aimed
primarily at information and records management practitioners in the local government sector.
These courses are run regularly throughout the year and are facilitated online by the wonderful
Released
Kerri Siatiras.
In response to demand, we have partnered with Kerri to develop a new version of our
Introduction to IM and Record Keeping course aimed for I/RM practitioners in organisations
beyond local government. The course topics include:
Legislation and standards
Storage and handling
Disaster recovery and business continuity planning
Classification structures
Physical file management
Metadata, email and databases
Shared drives and EDRMS
Non-current information, disposal and archives
Our first run of the course is scheduled to begin on 1 August 2022.
If this is of interest to you or members of your organisations, please check the details on the
ALGIM website - ALGIM Inc - IM Training.
Regards,
Jonathan Moffat (He/Him) l ALGIM IM Lead
l PO Box 849
l Palmerston North
M: 0211744793
E:
[email address]
www.algim.org.nz
l www.facebook.com/ALGIMInc
l www.twitter.com/ALGIMInc
-------------------------------------------------------------------------------
Archiving as in the Broadcasting Act
I have had a conversation internally about your question re responsibilities for ‘archiving’ but
there is more investigation to do and I will get back to you soon.
All the best in your changing environment
Ngā mihi
Heather
Heather Mackay (she/her)| Sen or Recordkeeping Regulator | Advice & Compliance
Government Recordkeeping Directorate
Archives New Zealand Te Rua Mahara o te Kāwanatanga
under the Official Information Act 1982
Direct dial +64 4 495 6211 | Extn 9211 | 027 230 7958 | [email address] | www.archives.govt.nz
Archives New Zealand is part of the Department of Internal Affairs
Please cons der the environment before printing.
Released
From:
Heather Mackay
To:
"Lucy Barker"
Subject:
RE: Audit action plan (updated) - Financial Markets Authority
Date:
Monday, 4 April 2022 10:56:59 AM
Attachments:
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image004.png
image005.png
image006.png
image007.jpg
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Mōrena Lucy
Thank you for the update.
See you Monday 11 April.
Ngā mihi
Heather
Heather Mackay (she/her)| Senior Recordkeeping Regulator | Advice & Compliance
Government Recordkeeping Directorate
Archives New Zealand Te Rua Mahara o te Kāwanatanga Direct dial +64 4 495 6211 | Extn 9211 | 027 230 7958 | [email address] | www.archives.govt.nz
Archives New Zealand is part of the Department of Internal Affairs
Please consider the environment before printing.
From: Lucy Barker <[email address]>
Sent: Monday, 4 April 2022 10:46 AM
To: Heather Mackay <[email address] nz>
Cc: John Botica <[email address]>
Subject: Audit action plan (updated) - Financial Markets Authority
Mōrena Heather
Attached is our update on the six p ioritised areas for the FMA.
John and I look forward to talking with you on Monday 11th.
under the Official Information Act 1982
Ngā mihi
Lucy
Lucy Barker Manager, Knowledge Management
T 04 47 7651
M +64 21 890 639
y.Barker@fma govt.nz
Level 2, 1 Grey Street, Wellington, 6011
Released
PO Box 1179, Wellington 6140, New Zealand
www fma govt nz
1982
This email is intended for the addressee(s) only. It may be confidential, and subject to legal privilege, or a
confidentiality order of the Financial Markets Authority. If you are not the intended recipient it may be
unlawful for you to use any information in this email or to pass it on to others. Please delete the email and
Act
any attachments, and notify the sender by return email or telephone +64 4 472 9830. Thank you.
Information
Official
the
under
Released
From:
Bankers, Joshua
To:
Heather Mackay
Cc:
McIntosh, Andrea
Subject:
RE: Follow up on audit action plan with the NZ Blood and Organ Service
Date:
Thursday, 13 October 2022 4:12:10 PM
Attachments:
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Hi Heather,
I look forward to speaking with you tomorrow. Below is the draft update that we had put
together. Following the call tomorrow, we will finalise the update and attach a with a cover
letter and submit as the official update.
Information Management Action Plan – Update September 2022
IM Maturity
Recommendation Planned action
Update SeptemberTarget
Assessment
(Original)
2022
completion
Topic
date
Topic 1 IM
As per NZBOS’s
New Zealand Blood
IM strategy has
Complete
Strategy
plan, develop an
and Organ Service
been accepted by
information
have developed an
the organisation
management
Information
and has also been
strategy following Management
included in the
Archives New
Strategy which
digital direction’s
Zealand’s guidance deta ls clear
strategy where
and ensure it is
objectives for how
appropriate. This
aligned with the
we move forward
will ensure there a
outcome of the
with the maturity
future focussed
digital information of our internal
and living
management
information
approach to IM
project. The
management
improvements.
information
systems.
Sharing of the
management
strategy has begun
strategy should be The IM strategy
and will continue.
approved by senior has been tabled for
Director, Digital
under the Official Information Act 1982
management, be
discussion at the
Technology and
communicated to allExecutive Team
Information
staff and
and will be shared
Management and
contractors, and
with staff through
Director, Quality
reviewed on a
different forums
and Regulatory
periodic basis to
including our
Affairs continue to
ensure it continues Kakapa Manawa
own the
to align with
(Maori Advisory
strategy.
Released
NZBOS’s business Group).
activities.
The
implementation of
the strategy will be
led by the Director,
Digital Technology
and Information
Management and
1982
Director, Quality
and Regulatory
Affairs through the
Act
NZBOS Governance
Group.
Topic 3
Establish an
NZBS has
Terms of
Complete
Governance
information
developed an
Reference for an
arrangements governance group, internal
IM governance
and Executive which includes the Information
group which also
Sponsor
Executive Sponsor, Management
includes cyber
that can champion Governance Group
security has been
information
which includes the
completed.
management within Executive Sponsor
The first meeting
Information
NZBOS.
and other
of the group was
applicable
held in August
Executive and
2022.
colleague
Quarterly
representation.
meetings have
Official
Terms of Reference
been
are now being
established.
developed and the
the first meeting will
take place in May
2022.
Topic 8 CapacityNZBOS should
NZBOS are
IM Consultant
In Progress
and capability ensure that
currently recruiting
continues to
under
information
to an Information
support the
Date for
management staff Management lead,
initiatives and
Completion
(including
once in post NZBS
activities.
end of
subsequent new
commit to ensuring
Work underway
2022.
recruits) have
that they have
for a new
regular access to
regular access to
recruitment drive
information
processional
for a permanent
management
development
staff member.
Released
related training andopportunities. As
professional
an interim measure
development
NZBS have
opportunities. This recruited a
will equip staff with specialist IM
the appropriate
Consultant to
training to support support
information
information
management
management
initiatives and
initiatives and
activities.
activities.
Topic 14
To increase
NZBOS will embed
Some good
In Progress
Information
maturity, NZBOS
two deliverables
progress has been
maintenance should ensure that into the NZBOS
made in this area, Date for
and
strategies for
project
there has been
Completion
accessibility
managing and
methodology. A
project discussions end of
maintaining
‘Data and
and a training
November
information is
Information
session with the IS 2022.
routinely part of the Strategy; and/or a
leadership team
planning for any
‘Data and
on the Public
business and system Information Plan
Records Act and
change.
will be a
Information
consideration for
Management
project
Standard (with
implementation.
particular
emphasis on
As part of the in-
principles 2.3 –
flight Donor
2.6
Relationship
Documented
Management
strategy /
project, where an
supporting
aging system is
templates is
getting replaced,
outstanding. It has
these template
however been
deliverables will be
raised in the
created and used.
project
under the Official Information Act 1982
They will then be
management
incorporated into
framework
the NZBOS project
redesign. methodology.
Data strategy has
been developed
for the Donor
Relationship
Management
Released
Implementation.
This will be the
model to build
on.
Topic 18
To increase
NZBOS are
Collaboration Hub In progress
Information
maturity, NZBOS
currently working
and Project Hubs
access, use and should retire the
on the
are due to go-live Date for1982
sharing
shared network
development of an
at the end of
Completion
drives as their
ECM across the
October. This will End of
document
organisation with
deliver the
December
Act
management
an external
framework and
2022 for first
system and
provider, this is a
initial change
2
implement an ECM significant piece of
management
candidates.
system. This will
work and will be
away from share
ensure functions
planned over
drives into the
such as search
several years.
ECM environment
options, audit trails
in a low risk
and minimum
A pilot site has
iterative
metadata
been developed as
approach.
requirements are
a proof of concept
Taxonomy
Information
available to support and NZBS are now
development and
the management of working towards
implementation in
information.
implementation of
the SharePoint
this pilot site into
environment to
operational use.
support managed
Official
metadata is also
There will be 2
being delivered.
identified
Significant changes
the candidate areas
are being made on
implemented into
the 365 tenancy to
the ECM by the
support IM
end of calendar
strategies for the
year 2022. The
protection of
under identified
records in this
candidates are
environment and
likely to be the
improve
‘Project
governance.
Management’ and
‘Clinical Letters’
documentation.
Released
Additional
candidates are also
being identified to
create a backlog of
initiatives and each
will need to be
analysed for the
approach to
documentation
migration and
1982
archiving. It is
envisaged that this
will be an ongoing
Act
task multiyear task
and require
prioritisation
throughout.
Topic 21
Assign information NZBOS are
A high-level
Completed
Implementationmanagement
currently recruiting
appraisal all
of disposal
resources to ensure to an Information
physical records at
decisions
implementation of Management lead
offsite storage has
disposal actions is position. As we
been completed.
routinely carried
complete the
Disposal decisions
Information
out.
permanent
underway
employee
recruitment we
have employed the
services of an IM
Official
consultant to
commence the IM
actions across the
the organisation. A key
area of
responsibility will
be to lead on the
implementation of
under disposal actions in
line with the Public
Records Act
requirement and
the NZBS Disposal
Authority.
Regards
Released
Josh
-----Original Appointment-----
From: Heather Mackay <[email address]>
Sent: Thursday, 6 October 2022 10:35 am
To: Heather Mackay; Bankers, Joshua; McIntosh, Andrea
Subject: Follow up on audit action plan with the NZ Blood and Organ Service
When: Friday, 14 October 2022 1:00 pm-2:00 pm (UTC+12:00) Auckland, Wellington.
Where: Microsoft Teams Meeting
Kia ora
Before the meeting we would appreciate receiving a short summary of activity for each action on
your plan.
Thank you.
Ngā mihi
Heather
Heather Mackay (she/her)| Senior Recordkeeping Regulator | Advice & Compliance
Government Recordkeeping Directorate
Archives New Zealand Te Rua Mahara o te Kāwanatanga Direct dial +64 4 495 6211 | Extn 9211 | 027 230 7958 | heather.ma [email address] | www.archives.govt.nz
Archives New Zealand is part of the Department of Internal Affairs
Please consider the environment before printing.
______________________________________________________________________________
__
Microsoft Teams meeting
Join on your computer, mobile app or room device
Click here to join the meeting
Meeting ID: 494 871 898 548
Passcode: HfYvWc
Download Teams | Join on the web
under the Official Information Act 1982
Learn More | Meeting options
______________________________________________________________________________
__
Please consider the environment before printing this email
Released
From:
PRAAudit
To:
"Jack Kos"
Subject:
RE: Public Records Act 2005 Audit - Follow Up - New Zealand Fish and Game Council
Date:
Friday, 25 March 2022 7:40:44 AM
Attachments:
image001.png
image002.jpg
Kia ora Jack
Thank you for sending the action plan for New Zealand Fish and Game Council related to your
recent audit under the Public Records Act 2005. We appreciate your work so far on this.
Our next check-in on progress with the action plan is due in September. We will send you a
meeting request closer to the time.
Nga Mihi
Trudy Rook| Recordkeeping Regulator | Advice and Compliance | Government Recordkeeping
Directorate
Archives New Zealand Te Rua Mahara o te Kāwanatanga
Email: [email address]
10 Mulgrave Street | PO Box 12-050, Wellington 6011 | www archives.govt.nz
Archives New Zealand is part of the Department of Internal Affairs
Logo-test
Kia pono ai Te Rua Mahara o Te Kāwanatanga
Enabling trusted government information
Working at Archives =
ü; working from home =
WFH
Mon
Tues
Wed
Thurs
Fri
ü
ü
WFH
WFH
WFH
From: Jack Kos <[email address]>
Sent: Thursday, 24 March 2022 4:03 pm
To: PRAAudit <[email address]>
Subject: RE: Public Records Act 2005 Audit - Follow Up - New Zealand Fish and Game Council
under the Official Information Act 1982
Kia ora Trudy,
Please find attached a letter setting out our action plan.
Ngā mihi,
Jack Kós | Senior Policy Advisor
New Zealand Fish & Game Council
Released
Level 2, Dominion Building, 78 Victoria Street, Wellington 6011 | PO Box 25-055, Wellington 6140
+6421862976
Office hours: Monday-Thursday 7am-5pm
E [email address] |
W www.fishandgame.org.nz
1982
From: PRAAudit <[email address]>
Sent: Wednesday, 23 March 2022 2:18 pm
To: Jack Kos <[email address]>
Subject: FW: Public Records Act 2005 Audit - Follow Up - New Zealand Fish and Game Council
Act
Kia ora Jack
This is a courtesy email following on from the below sent to you on the 15 September 2021
regarding the audit follow up process.
In the below email we asked for an action plan to be provided to us, the due date for your action
plan was
15 March 2022. The action plan will help your organisation to capitalise on the audit
effort and in turn raise the maturity of your organisation’s Information Management practice.
Information
We are here to provide guidance if you require assistance with this moving forward.
A reminder that our annual State of Government Recordkeeping Report that is presented to our
Minister and tabled in the House of Representatives will report action plans returned and not
returned.
Nga Mihi
Official
Trudy Rook| Recordkeeping Regulator | Advice and Compliance | Government Recordkeeping
Directorate
Archives New Zealand Te Rua Mahara o te Kāwanatanga
the
Email: [email address]
10 Mulgrave Street | PO Box 12-050, Wellington 6011 | www.archives.govt.nz
Archives New Zealand is part of the Department of Internal Affairs
Logo-test
under
Kia pono ai Te Rua Mahara o Te Kāwanatanga
Enabling trusted government information
Working at Archives =
ü; working from home =
WFH
Mon
Tues
Wed
Thurs
Fri
ü
ü
WFH
WFH
WFH
Released
From: PRAAudit
Sent: Wednesday, 15 September 2021 1:42 pm
To: '[email address]' <[email address]>
Subject: Public Records Act 2005 Audit - Follow Up
Tēnā koe Jack,
We have completed the reporting for your organisation’s recent Public Records Act 2005 audit
and are moving into the follow up phase. The attached letter outlines our expectations for an
action plan related to the prioritised audit recommendations and the timeframes for your1982
organisation.
Please contact [email address] if you have any questions.
Act
Nāku noa, nā
Grace Kim (she/her)| Recordkeeping Regulator | Advice and Compliance | Government
Recordkeeping Directorate
Archives New Zealand Te Rua Mahara o te Kāwanatanga
Direct Dial: +64 4 474 8110
10 Mulgrave Street | PO Box 12-050, Wellington 6011 | www.archives.govt.nz
Archives New Zealand is part of the Department of Internal Affairs
Logo-test
Information
Kia pono ai Te Rua Mahara o Te Kāwanatanga
Enabling trusted government information
Official
the
under
Released
