IR-01-22-23794
1 September 2022
Harrison Stel
[FYI request #20191 email]
Tēnā koe Harrison
Request for information
Thank you for your Official Information Act 1982 (OIA) request of 9 August 2022, in which
you asked for information regarding recruitment. My response to each part of your
request can be found below.
1. Please provide a break down of the current numbers of applicants in each
stage of the process, the current numbers of applicants in the candidate pool
grouped into their district posting preferences, the shortest time from
candidate pool to police college in the last 12months, the longest time from
candidate pool to police college in the last 12months, and the average time
from candidate pool to police college in the last 12months.
The Constabulary Recruitment Pipeline by First District Preference as at 8 August 2022
is attached as Appendix A. It details the number of applicants in each stage of the
process, and the current numbers of applicants in the candidate pool grouped into their
district posting preferences as at 8 August 2022.
In the last 12 months:
•
The shortest time from candidate pool to Police Col ege was 0 days.
•
The longest time from candidate pool to Police College was 831 days.
•
The average time from candidate pool to Police college was 48 days.
2. Please provide internal documentation recruitment staff use to assess a
candidates suitability when performing a formal interview.
The Recruit Interview Template attached as Appendix B is used by a Selection Specialist
to assess a candidates suitability when attending a formal interview.
If you have any questions you may contact the Talent Resourcing and Delivery Team via
email [email address] .
Ngā mihi
Paula Hill
Director - Recruitment

Appendix A. Page 1 of 1
Constabulary Recruitment Pipeline
by First District Preference
Description: Reflects total number of applications based on the district the applicant wants to be posted to.
Purpose: To track progress against Wing targets and provide an overview of rejoins.
As at 9:30 am 8/08/2022
Pre-Initial Medical
Initial Medical
Assessment
New
Online
Other Med
Recruitment Type
First District
Applications
Total Active
To Phone
Med Forms  Pending RAI  RAI Form
Booked
Final Sign
Pending  In Candidate
Preference
(01/08/22 to
Applications Pending NIA
To Risk
Assess
Convo
Phone Pass To Online
Testing
Testing
HQ Pending
Forms
Pass
Pending
Received
Form
Received
Assess Day
POST
Initial PAT
SCOPE
TMU
NIC Vetting To Interview Reference
Check
Off & NSP
Other
Pool
08/08/22)
Northland
2
79
2
4
7
2
4
0
2
12
6
7
4
0
1
10
3
2
4
1
0
4
1
3
Waitematā
3
95
2
1
3
4
5
0
5
17
3
6
1
0
0
15
4
2
2
3
1
5
1
15
Auckland City
7
222
10
23
11
10
5
0
5
33
5
2
6
0
10
26
6
2
9
11
12
20
5
11
Counties Manukau
8
222
7
14
16
16
6
0
1
21
1
7
10
0
4
38
6
8
6
2
0
24
6
29
Waikato
3
182
2
16
8
20
5
1
6
25
3
7
8
1
12
21
10
2
7
4
4
11
3
6
Bay of Plenty
3
170
2
8
3
11
2
1
0
25
5
3
3
1
7
36
7
2
6
19
4
16
1
8
RECRUIT
Eastern
3
82
5
1
3
7
0
0
0
11
4
6
2
1
9
11
2
1
2
3
2
6
0
6
Central
3
169
5
11
3
2
6
0
3
21
9
6
7
0
1
37
22
2
7
5
3
7
1
11
Wel ington
9
279
10
20
7
0
13
1
8
54
6
13
8
0
9
39
18
3
23
7
10
17
6
7
Tasman
6
117
6
5
5
2
12
0
4
24
3
4
1
0
3
21
9
0
7
3
1
1
1
5
Canterbury
1
91
0
0
0
0
0
0
0
4
0
1
0
0
2
8
2
0
51
0
5
11
0
7
Southern
8
202
13
12
7
1
16
0
6
32
9
4
7
0
11
24
8
2
21
2
4
4
8
11
Total
56
1910
64
115
73
75
74
3
40
279
54
66
57
3
69
286
97
26
145
60
46
126
33
119
404
373
1133
Total Check
Online
Other Med
Recruitment Type
First District
EOIs Under
Total Active
To Phone
Med Forms  Pending RAI  RAI Form
Booked
Final Sign
Pending  In Candidate
Preference
Review
Applications Pending NIA
To Risk
Assess
Convo
Phone Pass To Online
Testing
Testing
HQ Pending
Forms
Pass
Pending
Received
Form
Received
Assess Day
POST
Initial PCT
Resit PCT
TMU
NIC Vetting To Interview Reference
Check
Off & NSP
Other
Pool
Northland
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Waitematā
0
4
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
4
Auckland City
0
2
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
0
0
0
0
1
Counties Manukau
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Waikato
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Bay of Plenty
0
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
0
0
0
0
0
REJOIN
Eastern
0
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
0
0
0
0
0
Central
0
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
Wel ington
0
4
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
2
0
0
0
0
2
Tasman
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Canterbury
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Southern
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Total
0
13
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
5
0
0
0
0
8
0
0
13

Appendix B - Page 1 of 18
RECRUIT INTERVIEW FORM
Interviewee:
Interviewer:
Role: Constabulary Recruit
Date:  Location: Webex Teams
AD: PAT:  SCOPE:   DL:
INTERVIEW QUESTION 1:
Please tel  me about your background?
•
Major achievements?
•
Family, Education, Work, Sports, Hobbies?
Recruit Interview Form | April 2022
Page 1 of 18

INTERVIEW QUESTION 2:
Tel  me about why you applied for the Recruit role?
  •  Why does the role appeal to you?
•  Why have you decided to apply now?
•  What do you think the role wil  involve?
•  What do you see being the key challenges and how wil  you cope with them?

Challenges/Phobias

Recruit Interview Form | April 2022
Page 2 of 18

COMMUNICATE
Two-way communication is an essential part of what we do as an organisation. We listen
carefully and convey information in a clear, constructive, and professional manner at all times.
INTERVIEW QUESTION 3:
Tel  me about an occasion where your communication skil s were essential?
Possible Prompts:
•  Why was communication so important in this instance?
•  What made the situation difficult/challenging?
•  What did you do?
•  What was the outcome?
BEHAVIOURS
NOTES:
(Individual

Contributor)

•  Communicate with
integrity, courage,
and respect
•  Ask questions to
check
understanding
•  Consider how
messages may be
perceived by others
•  Actively listen to
other people
•  Speak and write
clearly and
concisely
•  Communicate
effectively with
people from diverse
backgrounds
•  Use the most
effective mode of
communication for
the situation

Recruit Interview Form | April 2022
Page 3 of 18

PARTNER
We actively create and maintain relationships that inspire the trust of others. We seek to
understand and appreciate our differences, and work cooperatively to share information and
achieve desired outcomes.
INTERVIEW QUESTION 4:
Describe a time when you have developed a professional relationship with an individual,
group or organisation?
Possible Prompts:
•  Why was the relationship important?
•  How did you approach it?
•  What would you do differently?
•  What feedback did you receive from others you interacted with?
BEHAVIOURS
NOTES:
(Individual

Contributor)

•  Develop and

maintain effective

working

relationships

•  Maintain
professional

boundaries in

relationships

•  Tackle conflict and
disputes with

courage and

empathy

•  Treat people with
respect and dignity
in all situations

•  Share knowledge

to achieve overall
objectives

•  Take into account
how own behaviour
affects others

•  Follow through on

commitments

Recruit Interview Form | April 2022
Page 4 of 18

SOLVE
We consider situations from different perspectives, explore alternatives and assess their
consequences before taking action. We take responsibility for our decisions and are
prepared to review and change our approach when required.
INTERVIEW QUESTION 5:
Describe a time when you had to make an important decision or judgement call?
Possible Prompts:
•  What made the problem difficult/challenging?
•  What did you do?
•  What were the risks?
•  What feedback did you receive?
•  What would you do differently?
BEHAVIOURS
NOTES:
(Individual

Contributor)

•  Evaluate situations
with an open mind

•  Seek others’ input

when considering

solutions

•  Identify the
underlying cause of
problems

•  Consider multiple

sources of
information

•  Respond quickly

and decisively

when required

•  Recognise when to
ask for help

•  Assess the risks
and benefits of

different options


Recruit Interview Form | April 2022
Page 5 of 18

DELIVER
We are commit ed to delivering a high standard of service. We take personal responsibility
for our performance –  setting clear expectations, planning and prioritising our work, and
seeking feedback from others in order to achieve our objectives.
INTERVIEW QUESTION 6:
Tel  me about a time when you were personal y responsible for delivering a piece of work
(from start to finish)?
Possible Prompts:
•  What did you do? Give me a brief description? (set up, time, resources, difficulties)
•  What chal enges came up along the way?
•  What feedback did you receive?
•  What would you do differently?
BEHAVIOURS
NOTES:
(Individual

Contributor)

•  Demonstrate
personal

commitment to

delivering a high
standard of work

•  Seek and respond

to feedback from

others

•  Manage time
effectively to

achieve objectives

•  Ask for support

when needed to
deliver outcomes

•  Contribute to

projects or

operations to
achieve results

•  Take responsibility
for own decisions

and actions

•  Encourage others

to take
accountability for

their decisions and
actions

Recruit Interview Form | April 2022
Page 6 of 18

WORKING WITH CHILDREN
The Vulnerable Children’s Act (2014) requires Police to assess the suitability of all applicants who wil  be
employed as a core or non-core children’s worker.
INTERVIEW QUESTION 7:
Describe your experience of working with children?
Possible Prompts:
•  What are important things to keep in mind when working with children?
•  What does professional practice look like?
WHAT TO LOOK FOR:  NOTES:
The applicant should be

considered a risk if they:

•  Have been
cautioned for poor

attitude or behaviour
towards the welfare
and safety of

children

•  Have limited

understanding of
how to deal with

children in a

professional manner
•  Demonstrated
behaviour

inconsistent with

Police Values

•  Have been charged
with or convicted for
offences relating to
any of the VCA

specified offences

•  Have been subject

to formal disciplinary
actions/complaints

regarding their

behaviour towards
children

Is there anything we need to be aware of regarding your suitability to work with children?
  No
  Yes

Provide details:

Recruit Interview Form | April 2022
Page 7 of 18

DIVERSITY
INTERVIEW QUESTION 8:
Tel  me about your experience dealing with people from different cultures to yourself?
Possible Prompts:
•  How do you ensure you are demonstrating respect?
•  What did you learn?
•  What opportunities have you had to recognise and respond to cultural practices that are different to
your own.

Recruit Interview Form | April 2022
Page 8 of 18

PERSONALITY ASSESSMENT

Areas to fol ow up based on Personality Assessment (from Selection Specialists):

SCOPE FEEDBACK SESSION
The intention of the feedback session is to debrief the applicant about their SCOPE
experience, and to ensure the applicant understands what it is like to be a police officer.

Applicants should be informed that if they had any negative experiences with police
employees during SCOPE that disclosing such information wil  not have an impact on their
recruit application.

Attention should be paid to any potential issues that are highlighted by the applicant upon
completion of SCOPE.  If the applicant has concerns about their application for employment
after SCOPE, they should discuss these issues in more depth with their selection specialist.
   Did SCOPE clarify your expectations about the type of work that police officers undertake? Are
you still interested in becoming a police officer?

I can see based on your feedback form that you have selected a particular specialisation. Why
does this specialisation interest you?

I can see based on your feedback form that certain elements of the role surprised you. Why was
this?

Recruit Interview Form | April 2022
Page 9 of 18

OTHER QUESTIONS
  Have you ever been the subject of an internal disciplinary investigation or process at any
place of employment?
  No
  Yes
If yes, provide details including the date and location:

  Have you ever been the subject of a criminal or civil prosecution?
  No
  Yes
If yes, provide details including the date and location:

Recruit Interview Form | April 2022
Page 10 of 18

Have you ever been the subject of any incident which has resulted in a complaint against
you?
  No
  Yes
If yes, provide details including the date and location:

  Have you ever used, tried or been offered any type of il egal substance (including
cannabis, performance-enhancing drugs/supplements)?
  No
  Yes
If yes, provide details (e.g., what, when, why, who with, how many times, when was the last time):

  Have you ever been involved in any incident that resulted in death or serious injury to
anyone (e.g., car accident, fight, domestic violence, medical)?
  No
  Yes
If yes, provide details (e.g., what, when):

  Do you have any tattoos?
  No
  Yes
Interviewer to check and provide description (e.g., what, where, whether or not they may be offensive, and
would be seen in uniform):

  What is your current Vaccination Status?
  No doses
  One dose
  Two doses
  Booster
  Prefer not to disclose

Recruit Interview Form | April 2022
Page 11 of 18

Are you involved in any companies?
  No
  Yes
If yes, provide details of company (e.g., name, location, day-to-day involvement/role, potential conflicts of
interest or adverse impact on your application):

Gym, martial arts, boxing club memberships (club names, location):

  Follow up on any concerns from vetting (e.g., Family NIA)

Friends, Family with any indirect or direct links to Gangs or Organised Crime?

  Traffic offences
  No
  Yes
If yes, provide details:

  Benefits
  No
  Yes
If yes, provide details:

Have you lived overseas for 3 months or more since the age of 17 years old?
  No
  Yes
If yes, provide details:

Recruit Interview Form | April 2022
Page 12 of 18

Have you been in the Military?
  No
  Yes
If yes, provide details:

If you are successful in your application, do you have any requirements (e.g., cultural,
clothing, dietary requirements) that we need to be aware of?
  No
  Yes
If yes, provide details:

Tel  me about your driving experience?
Possible prompts:
•  Type of vehicles driven
•  Environment (Rural/urban etc.)
•  Level of confidence

Reconfirm posting preferences and have discussion on station preferences. (Is there one
District you have a preference for)?

How much notice are you required to give to your employer?

Recruit Interview Form | April 2022
Page 13 of 18

Anything else we need to know?
  No
  Yes
If yes, provide details:

Provide a brief overview of next steps:
Distance Learning
•  Cost (establish if cost is a permanent barrier)
•  Time commitment (12-15 hrs/wk for 12 weeks)
•  Next available course
Comments:

Financial Status – if concerns raised through interview and/or credit check
Comments:

Recruit Interview Form | April 2022
Page 14 of 18

CHECKLIST
Please ensure the following are completed before the end of the interview:


1.
RAI Form – check that details are correct


2.
Provide Personality Profile Feedback and Report


3.
SCOPE feedback session


4.
Take a copy of the following certificates (if completed and/or applicable)

  Passport
  Birth Certificate
  Driver Licence
  Marriage Certificate
  Evidence of Education Qualifications

5.
Photo


6.
Complete Typing Test

  Do you have any questions for me?
  No
  Yes

Recruit Interview Form | April 2022
Page 15 of 18

INTERVIEW SUMMARY SHEET
INTERVIEW ASSESSMENT
Interviewers should refer to "How we do things" as a guide to assess applicants’ responses
against the rating scale below:
Interview Rating Scale
1
  Individual’s response did not demonstrate the competency to the required level. Individual
Insufficient
wil  likely need substantial development.
2
  Individual’s response provided some limited demonstration of the competency. Individual
Limited
requires further development to meet the expected level of behaviour
3
  Individual has potential to demonstrate this competency at the expected level. While they
Developing
have demonstrated most behaviours, some gaps exist and they wil  likely require further
development.
4
  Individual’s response il ustrates their ability to demonstrate this competency to the expected
Capable
level.
5
  Individual’s response demonstrates this competency to a level that exceeds expectations
Advanced
and they wil  potential y support the development of others.
Provide a summary of your notes and a rating against each competency here:
Competency  Summary Notes
Rating
Communicate
1
2
3
4
5

Partner
1
2
3
4
5

Solve
1
2
3
4
5

Deliver
1
2
3
4
5

Recruit Interview Form | April 2022
Page 16 of 18

VALUES ALIGNMENT
Values: Professionalism, Respect, Integrity, Commitment to Māori and the Treaty, Empathy,
Valuing Diversity

Based on their interview responses, do you have any concerns about the applicant’s
ability to behave in line with any of our Core Values?
  No
  Yes (please specify)

   Based on their interview responses, do you have any concerns about the applicant’s
suitability for NZ Police?
  No
  Yes (please specify)

Recruit Interview Form | April 2022
Page 17 of 18

INTERPERSONAL COMMUNICATION
Evidence of interpersonal communication should be observed and gathered throughout
the interview and across all examples provided during the interview.

BEHAVIOURS
NOTES:
(Individual

Contributor)

•  Speaks clearly and
concisely

•  Uses language and
style appropriate to
the situation and
people being

addressed

•  Listens actively,
attending to what is

said, signalling
attention through

non-verbal cues

•  Is perceptive about
other people’s

feelings and
potential reactions

to situations
•  Maintains calm and

patience building
empathy.

Understands and
deals with people

who may think quite
differently and have

different
motivations.

RECOMMENDATION
Based on the information provided, do you recommend this applicant for selection?
  No
  Yes

Recruit Interview Form | April 2022
Page 18 of 18

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