Bayfield School Board – Meeting Minutes
Meeting date:
31 May 2022
Meeting start time:
7.00pm
Trustees attending:
Craig Priscott, Andrew Beuth, Shannon Joe, Jane Sharpe, Kerri McKay, Jeremy
Arthur
Apologies:
Hannah Crosby
Others:
Liz De Luen (secretary)
Meeting administration
Action
Apologies received from Hannah.
No new conflicts of interest noted.
Prior meeting minutes approved and passed (Kerri/Andrew)
Matters requiring external input
n.a.
Student focussed matters
Parents were surveyed after the recent learning conferences. About 20% of families responded, and
were positive overall about the move to more parent-teacher time. Turnout on the night was good,
but we need a better method of enforcing punctuality and conference length for parents. Some
parents also had issues with the 2 half days. Kerri advised that more detailed comms will be
provided next time, including which teacher to book with. More reminders will also be sent in the
period leading up to the conferences.
Matters arising from prior meeting
Playground matting. A quote from Turf and Playground received for $13,760. Original matting
company won't accept liability / warranty at this stage.
School sign(s) update. Jeremy and Kerri are progressing the possibility of converting the Kellands
sign to digital, and the proposed signage on the hall wall.
Year 4 construction project - waiting on approval from the Ministry. This is causing delays, which
may cause disruption to classes in due course. Ministry wants assurance we can afford to pay the
Kerri
difference ($40k). Kerri will chase again.
Property maintenance budget - to be discussed at the next meeting.
Kerri
Old playground equipment - has been removed and donation received from a local family.
Strategic issues
The school is withholding the final payment on the fence as the project has not been completed.
Kerri to follow-up.
Kerri
Sarah requested the old soccer goals be carefully checked for health and safety risk. New goals have
Kerri
been ordered but have not yet arrived.
There have been instances of youths on site during the weekend that are causing damage and taking
risks. Those who are known to the school will be contacted.
BCG update. Melissa (new chair) has settled in. The BCG is looking at a Skipathon fundraiser in July,
and investigating a fair as a community event. May also try and find a way to auction Kerri’s carpark.
Offsite events are also an option.
H&S - Covid is still affecting the school, though there are now colds and other viruses circulating.
Jeremy noted that windows in Room 3 open out onto the deck and have the potential to cause
Kerri
injury. Kerri will raise this at the next internal health & safety meeting.
The 2021 Annual Report went well, with only a minimal number of recommendations from the
auditor.
New regulations now govern Board elections, including an electronic option. The Board supports
Kerri
using a returning officer, and electronic voting to maximise turnout. CES have tendered to act as
returning office, and further info will be circulated for the Board to make a decision on this. The
Board’s H1 newsletter will provide information for parents.
Monitoring
The school continues to monitor Covid cases.
The Healthcare/Behaviour Management policy and procedures are being updated as inconsistency
Kerri
has been noted. A few current students exhibit challenging behaviour and consistency / procedures
need review. The serious injury policy will be reviewed with the admin team. The mobile combat /
terrorist policy will also be checked, and there is a lockdown drill scheduled in a few weeks.
Monthly finance report. Healthy working capital, 43% of Government grants received, $9k spent on
Cap Ex. Relievers are now to be paid out of bulk grant.
Kerri provided a Kahui Ako update. The 4-person Kahui leadership team will review how things are
going in the week following the Kahui-wide teacher only day.
General business
H1 Letter to Parents before the end of Term 2. Topics may include Board election, H&S (including
traffic), demographic trends facing Bayfield, and other matters. Craig will draft and circulate for
Craig
comment in due course.
Depreciation rate for the accounts unanimously approved (Craig / Andrew). Craig to sign on behalf.
In-committee
Into committee at 8.30pm, returned to main meeting at 8.42pm.
Next meeting
Next meeting currently scheduled for 28 June 2022.
Meeting closed at 8.45pm.
Approved
………………………………………….
Date
……………………..
Board Chair
