MINUTES
It was resolved that the TRC Board:
a) receives the Group Commercial Report February 2022
CARRIED: Evan Davies / Madhavan Raman
TRC 13
Chief Executive’s Report
The Chief Executive, Shelley Katae spoke to the report.
-
It was noted, Management is focusing on three key areas: organisational culture, delivery
(strategy to implementation), and managing the context in which SLT operates in.
-
Management executed an Employee Engagement Pulse Survey with the TRC/THA team, which
provided important insights on workplace culture, confidence in decision-making and concern
around workload. Management will provide an update to the Board on the results of this survey
at the next board meeting.
-
Chief Executive, Shelley Katae noted she would like to form a Development Sub-Committee
with members of the Board, including Evan Davies and Kerry Hitchcock. This sub-committee will
provide strategic overview of development projects. A memo will be circulated to the board for
approval.
-
The Board asked Management whether it is confident TRC people are working on the right
activities to achieve the supply of homes. Chief Executive, Shelley Katae confirmed
Management is working through this currently and are leading a change process to realign the
workforce to deliver priorities.
-
The Board asked Management to provide an update on existing employee-based outcomes, so
the distribution of roles before and after the delivery focus is clear, and to outline the spread of
remuneration across the organisation that provides assurance around equity. The Board noted
it would like to see this piece of work before it can approve requests in the FY23 budget.
It was resolved that the TRC Board:
a) receives the Chief Executive’s Report
CARRIED: Evan Davies / Dr Susan Macken
TRC 14
Housing Insights Report November/December 2021
The General Manager of Strategy and Masterplanning, Joanna Brain spoke to the report.
-
It was noted,
It was resolved that the TRC Board:
a) receives the Housing Insights Report November/December 2021
CARRIED: Madhavan Raman / Kerry Hitchcock
TRC 15
TRC FY23 Priorities, Draft Statement of Service Performance and Budget
The Chief Financial Officer, Paul McElwee spoke to the report.
-
It was noted,
MINUTES
-
The Board asked Management about a TRC cultural change and how it would implement
changes without losing some of the qualities celebrated in Tāmaki. Chief Executive, Shelley
Katae confirmed a cultural change was needed across housing delivery and changes are
required to ensure accountability and delivery, daily. She noted transparency, accountability,
and driving a track record would be welcome by the teams.
-
Community Advisor, Bill Takerei requested proactive communications with the community on
any paused projects and why this is happening in a community setting.
-
Chief Financial Officer, Paul McElwee noted
-
Chief Financial Officer, Paul McElwee also noted
It was resolved that the TRC Board:
a) supports the direction of the proposed FY23 TRC priorities
b) approves the Draft FY23 SPE being provided to the Crown for review and feedback, including
proposed new measures.
c) delegates to the Chief Executive the authority to approve non-material changes to the Draft
FY23 SPE, based on feedback from Crown.
d) delegates to the Chair and Deputy Chair the authority to sign the Final FY23 SPE outside of a
regular Board meeting.
e) approves the
CARRIED: Evan Davies / Madhavan Raman
TRC 16
Rehousing Options
GM Tāmaki Housing Association LP, Neil Porteous spoke to the report.
-
It was noted, until there is a
-
The Board indicated their preference
-
The Board asked for Management to be clear that cabins would only be acceptable as a
temporary solution.
It was resolved that the TRC Board:
a) indicates their support of buying missing teeth, as one of the options to facilitate rehousing in
the immediate future.
b) requests Management to return with a budget line proposal for acquiring missing teeth to make
the process more efficient.
CARRIED: Evan Davies / Diana Puketapu
MINUTES
TRC 17
Construction Cost Benchmarks Updates
The Chief Financial Officer, Paul McElwee spoke to the report.
It was resolved that the TRC Board:
a) receives the Construction Costs Benchmarks Update report
CARRIED: Kerry Hitchcock / Madhavan Raman
TRC 18
Concord Options
The General Manager of Commercial and Development, Daniel Henderson spoke to the report.
-
The Board queried who would
-
The Board also queried the
-
Management confirmed it has
-
GM Commercial and Development, Daniel Henderson provided a status update of Concord,
noting the
Director Dr Susan Macken left the meeting at 12.47pm
It was resolved that the TRC Board:
a) Requests Management to review costs based on current designs.
CARRIED: Evan Davies / Diana Puketapu
TRC 19
Epping Evandale Options
The General Manager of Commercial and Development, Daniel Henderson spoke to the report.
-
It was noted, the options present a pragmatic choice between time and therefore delivery of
houses, or halted projects to redesign and deliver a better result, but take longer to delivery
supply.
-
The Board expressed their interest in options two and three, noting three is better on a
programme basis. It reiterated, any option that slows down the delivery of housing is difficult to
agree to.
It was resolved that the TRC Board:
a) Supports option 3, on a programme basis, to address the mismatch between the proposed
typologies and the current demand for Epping/Evandale
CARRIED: Madhavan Raman / Diana Puketapu
TRC 20
GM Connections and People Experience, Jada MacFie left the meeting 1.10pm
Pirangi Approach
The General Manager of Commercial and Development, Daniel Henderson spoke to the report.
-
The Board expressed their
MINUTES
It was resolved that the TRC Board:
a) Requests Management to return with
CARRIED: Evan Davies / Kerry Hitchcock
TRC 21
Vacant Site Strategy
The General Manager of Commercial and Development, Daniel Henderson spoke to the report.
-
The Board expressed their support, in principle, of the vacant site strategy.
-
GM Strategy and Masterplanning, Joanna Brain requested permission from the Board to have
an offline conversation with Board Chair Evan Davies and Director Kerry Hitchcock about Line
Road and its costs.
It was resolved that the TRC Board:
a) endorses the approach outlined within this discussion paper for the development of vacant sites
to accelerate the delivery of larger homes based to meet TRC’s housing needs.
CARRIED: Kerry Hitchcock / Madhavan Raman
TRC 22
Employee Health Insurance
The Chief Financial Officer, Paul McElwee spoke to the report.
-
It was noted, the $500 excess would apply to every claim, and that TRC is currently behind
Kāinga Ora and other public sector organisations, regarding employee health insurance.
It was resolved that the TRC Board:
a) approves the company entering a contract with Union medical benefits society limited to provide
a group medical scheme to employees on the basis outlined below
CARRIED: Diana Puketapu / Madhavan Raman
Karakia
Bill Takerei
There being no further business the meeting concluded at 1.30pm.
The minutes of this meeting will be confirmed at the TRC Board of Directors meeting on 9 May 2022.
Evan Davies
Chairman
