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IR-01-22-15803
23 September 2022
John Luke
[FYI request #19539 email]
Kia ora John
Thank you for your Official Information Act 1982 (OIA) request dated 31 May 2022. In
your request, you sought the following information:
1. I would like to understand how many Police boards you are currently have.
2. Please provide the name of each boards you have.
3. The current member of Ethnic Advisory Board of the Police Commissioner, the
Asian Advisory Board of Auckland City District Police, and the South Asian
Advisory Board of the Counties Manuk.au District.
4. Their pay rate for each meeting and how they get reimbursed.
5. What is your selection requirements for its member.
6. Also, I would like to request the full meeting minutes of these 3 Police boards
from Jan 2021 to now.
Please accept our sincere apologies for the delay in responding to you.
Your request has been interpreted as requesting information regarding external
advisory boards. To my knowledge, Police has 26 external advisory boards at the
National and District level across the country.
Please see attachment 1 which includes a list of the advisory boards.
There are currently nine members on the Commissioner's Ethnic Focus Forum.
Currently eight members are on the South Asian Counties Manukau District Advisory
Board and seven members on the Auckland Ethnic Focus Forum. Please see
attachment 2 listing the current members of those forums.
All Board members are paid unless they specifically ask not to be paid. The fee
structure which is applied has been calculated using the Cabinet fees
framework administered by the State Services Commission.
The table below sets out the fees payable to board members, except for those who are
employees of Crown bodies - they should not be paid fees. Board members should not
be paid more than these amounts.
Advisorv board level
Dailv rate
(8 hours)
Half dav rate (4 hours)
National Level
$518
$270
District level
$364
$190
Area level
$190
$140
Police National Headquarters
180 Molesworth Street. PO Box 3017, Wellington 6140, New Zealand.
Telephone: 04 474 9499. Fax: 04 498 7400. www.police.govt.nz
Members complete an IR 330c form and submit a claim form for attendance at board
meetings.
At a District level, the selection process for the Advisory group members is usually
recommended by the District Asian Liaison Coordinators, District Iwi liaison officer, or
Pacific Liaison officer to the Māori Responsiveness Manager with final decision made
by the District Commander. The recommended members are recognised leaders
across various sectors, such as government, non-government, tertiary, and community
agencies. Some board members also carry a mandate (authority to act) on behalf of
their respective Iwi / Hapū or organisation / group / entity. All board members must be
confirmed by the District (or Area) Commander or Director, as appropriate, through
signing a
Letter of Agreement and a
Deed of Confidentiality.
At a National level, recommendations are made to the Commissioner by the Deputy
Commissioner: Iwi & Communities.
Please see attached appendices for the meeting minutes from January 2021 to May
2022 now as requested. The meetings have a purpose of providing quality advice that
help inform Police’s strategic and operational decisions. To that effect, you wil notice
that sections have been withheld from the meeting minutes in accordance with the
following sections of the OIA:
• 9(2)(a): to protect the privacy of natural persons
• 9(2)(g)(i): maintain the effective conduct of public affairs through the free and
frank expression of opinions by or between or to Ministers of the Crown or
members of an organisation or officers and employees of any public service
agency or organisation in the course of their duty.
The Commissioner held a Joint Commissioner Focus forum in December 2021,
however we have been unable to locate the meeting minutes for this particular
meeting. To this effect, this is refused under section 18(e) as this information cannot be
found.
You have the right, under section 28(3) of the OIA, to ask the Ombudsman to review
my decision if you are not satisfied with the way I have responded to your request
Nāku noa, nā
Mere Wilson Tuala-Fata
Director
Māori, Pacific and Ethnic Services
Advisory baord
District
Māori advisory board - Te Puu O Te Wheke
Māori advisory board - Kaipara
Māori advisory board -Mid North
Northland
Māori advisory board - Whangarei
Northland focus forum advisory board
District Māori Advisory Board
Ethnic Advisory Board
Waitematā
Area - Māori advisory board in Waitematā North
Pacific Advisory board
Pacific Advisory board
Auckland
Auckland Ethnic advisory board
Māori advisory board - Korowai Kahui (based in the Manawatū)
Māori advisory board - Te Whariki o Taranaki ki Te Tonga (South Taranaki)
Central
Central District Community Advisory Board
Wellington district Māori focus forum
Wellington
Commissioners Māori focus forum
Commissioners Ethnic Focus forum
National
Commissioners Pacific Focus forum
Murihiku Māori advisory group
Otakou Māori advisory group
Southern
Uruuruwhenua Māori advisory group
South Asian advisory board
Asian advisory board
Counties Manukau
Pacifica Area advisory group CM east
Pacifica advisory board
Ethnic Partnership Board
Waikato
SURNAME
Given Name
Auckland Ethnic Advisory Board
Raman
Venkat
Sekikawa
Masa
Kashkari
Ikhlaq
Elkhider
Amin
Basnayake
Asoka Kumarie
Kim
Austin
Janif
Jenny
Counties Manukau District South Asian Advisory Board
Raman
Venkat
Patel
Ranjna
Singh
Parminder
Walgampola
Manjula
Chaudary
Sohail
Sheikh
Ibrar
Singh
Moses
Varma
Sucharita
Commissioners Ethnic Focus forum
Saeid
Arif
Raman
Venkat
Leung
Richard
Ghani
Anwar
Patel
Paul
Patel
Ranjna
Chow
Rosa
Fortuin
Gregory
Narayanan
Pancha
In Confidence | Page 4 of 3
Commissioner of Police’s Ethnic Focus Forum
•
The Commissioner was invited to attend a meeting to discuss non traditional definition
of Terrorism with the Association.
•
Communities need to be aware of what is happening and would like to see trusted
communities and relationships in the Terms of Reference.
We don’t want to oversimplify the conversations people choose a path into radical spaces
and some are interested in violence. There is more discussion needed about what de-
radicalisation works with.
s.9(2)(g)(i) OIA
•
Vaccinations are a big issue in the large centres, Wellington doesn’t look at these
issues through a community lens. General clinics are opening everywhere.
•
s.9(2)(g)(i) OIA
•
Smal businesses wil react to ongoing lockdown. 75% of smal businesses wil close,
how we survive as a country is important.
•
Police wil be in the spotlight because of the couple from Auckland heading to
Wanaka. Question asked whether the equity gap wil be discussed?
Morally the couple who travelled to Wanaka were wrong, however it may fall short of a
criminal offence because of the travel order.
Acknowledged the work in the community for vaccinations.
s.9(2)(g)(i) OIA
•
Great to have the videos in both Mandarin and Cantonese. Being able to share an
official update was good for the community.
•
Highlight the potential of foreign interference in democracy. People applied to groups
to represent their community don’t necessarily have community support. May not
understand foreign interference and its impacts on communities. s.9(2)(g)(i) OIA expressed
an interest in an MOU with NZP and the Chinese community.
•
Other groupss 9(2)(g)(i) OIA is involved with have a pre-meeting, an opportunity to meet
separately. Is this something that could be explored.
Open to explore more opportunities for meeting. The foreign interference is difficult for
some agencies to navigate.
This group has wide connection. Open to discuss relationship with different organisation-
however we would need to be clear of its purposed.
s.9(2)(g)(i) OIA
•
Chinese community appreciate video. Understand the increased presence in places
of interest after the attack. When would a decision be made to continue, absence
could indicate calm?
•
Appears that there has been a decreased in crime, but family harm is on the rise, how
wil this be monitored after lockdown.
Hi-vis patrols at shopping centres and mosques to provide reassurance
s.9(2)(g)(i) OIA
•
A meeting was held with the s.9(2)(g)(i) OIA community, the purpose of the hui was to
come together to ask questions and seek clarity around the events that occurred at
New Lynn Mall on Friday 3 September.
•
Tribute to NZP for the extremely maintaining what could have been a crisis. We are all
aware of the chal enges and risks that they take, and have done everything possible
to keep everyone safe, despite what has happened in the last couple of years.
Strength in those who are responsible to keep our community safe. An invitation to
the Commissioner was extended to attend another hui in the future.
The Commissioner thanked s.9(2)(g)(i) OIA
for his update, where time allows, he wil be available
In Confidence | Page 3 of 3
Released in accordance with the Official Information Act 1982
to meet with s.9(2)(g)(i) OIA
leaders.
s.9(2)(g)(i) OIA
•
Felt this group is one of the best groups to be a member of, everyone gets an
opportunity to raise issues that a foremost. If there is anything important that needs to
be raised, he appreciates that Rakesh and DC Haumaha are always available.
•
Thes.9(2)(g)(i) OIA communities have requested extended reassurance visits.
•
Has read a lot about the events of 3 September and thought that the Muslim
community are makings lots of progress and the couple who flew to Wanaka.
Comments valued; ful story of 3 September wil come out in time. In terms of the
boundary checkpoint, thousands pass the boundary daily. The onus is on the travel er to
be trustworthy.
DC Haumaha closed the hui with a Karakia
In Confidence | Page 4 of 3
Released in accordance with the Official Information Act 1982
• Inspector Scott GEMMELL (Area Commander East)
There were number of burglary and vehicles crime incidents
which have been solved. However, there are construction
sites in Flat Bush area where we are doing prevention
activities and deploying prevention team. Inspector GEMMELL
noted the issue about parcels getting stolen from residential
address.
Inspector Alisse ROBERTSON (on behalf of CM Central)
Spoken about family harm and vehicle crime topics.
Senior Sergeant Jonathan CHAPPELL (on behalf of CM
South)
Spoke about the serious crash crashes in Counties South.
Spoke about the total fatal crashes in Tāmaki Makarau,
burglaries around new buildings in South area and youth
involved in vehicle crime. 33 fatality crashes in Counties
Manukau.
Happy Diwali Message to all from Jessica PHUANG
TM Ethnic Services Manager
Meeting Closed
Closing Karakia
Jessica PHUANG