This is an HTML version of an attachment to the Official Information request 'Police boards'.


NEW ZEALAND 
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IR-01-22-15803 
23 September 2022 
John Luke 
[FYI request #19539 email] 
Kia ora John 
Thank you for your Official Information Act 1982 (OIA) request dated 31 May 2022.  In 
your request, you sought the following information: 
1. I would like to understand how many Police boards you are currently have.
2. Please provide the name of each boards you have.
3. The current member of Ethnic Advisory Board of the Police Commissioner,  the
Asian Advisory Board of Auckland City District Police, and the South Asian
Advisory Board of the Counties Manuk.au District.
4. Their pay rate for each meeting and how they get reimbursed.
5. What is your selection requirements for its member.
6. Also,  I would like to request the full meeting minutes of these 3 Police boards
from Jan 2021 to now.
Please accept our sincere apologies for the delay in responding to you. 
Your request has been interpreted as requesting information regarding external 
advisory boards. To my knowledge,  Police has 26 external advisory boards at the 
National and District level across the country. 
Please see attachment 1 which includes a list of the advisory boards. 
There are currently nine members on the Commissioner's Ethnic Focus Forum. 
Currently eight members are on the South Asian Counties Manukau District Advisory 
Board and seven members on the Auckland Ethnic Focus Forum.  Please see 
attachment 2 listing the current members of those forums. 
All Board members are paid unless they specifically ask not to be paid. The fee 
structure which is applied has been calculated using the Cabinet fees 
framework administered by the State Services Commission. 
The table below sets out the fees payable to board members, except for those who are 
employees of Crown bodies - they should not be paid fees. Board members should not 
be paid more than these amounts. 
Advisorv board level 
Dailv rate (8 hours) 
Half dav rate (4 hours) 
National Level 
$518 
$270 
District level 
$364 
$190 
Area level 
$190 
$140 
Police National Headquarters 
180 Molesworth Street. PO Box 3017, Wellington 6140, New Zealand. 
Telephone: 04 474 9499. Fax: 04 498 7400. www.police.govt.nz 


Members complete an IR 330c form and submit a claim form for attendance at board 
meetings. 
At a District level, the selection process for the Advisory group members is usually 
recommended by the District Asian Liaison Coordinators, District Iwi liaison officer, or 
Pacific Liaison officer to the Māori Responsiveness Manager with final decision made 
by the District Commander. The recommended members are recognised leaders 
across various sectors, such as government, non-government, tertiary, and community 
agencies. Some board members also carry a mandate (authority to act) on behalf of 
their respective Iwi / Hapū or organisation / group / entity.  All board members must be 
confirmed by the District (or Area) Commander or Director, as appropriate, through 
signing a Letter of Agreement and a Deed of Confidentiality.  
At a National level, recommendations are made to the Commissioner by the Deputy 
Commissioner: Iwi & Communities. 
Please see attached appendices for the meeting minutes from January 2021 to May 
2022 now as requested. The meetings have a purpose of providing quality advice that 
help inform Police’s strategic and operational decisions. To that effect, you wil  notice 
that sections have been withheld from the meeting minutes in accordance with the 
following sections of the OIA: 
•  9(2)(a): to protect the privacy of natural persons 
•  9(2)(g)(i): maintain the effective conduct of public affairs through the free and 
frank expression of opinions by or between or to Ministers of the Crown or 
members of an organisation or officers and employees of any public service 
agency or organisation in the course of their duty. 
The Commissioner held a Joint Commissioner Focus forum in December 2021, 
however we have been unable to locate the meeting minutes for this particular 
meeting. To this effect, this is refused under section 18(e) as this information cannot be 
found. 
You have the right, under section 28(3) of the OIA, to ask the Ombudsman to review 
my decision if you are not satisfied with the way I have responded to your request 
 
Nāku noa, nā 
 
Mere Wilson Tuala-Fata  
Director  
Māori, Pacific and Ethnic Services
 

Advisory baord
District
Māori advisory board - Te Puu O Te Wheke        
Māori advisory board - Kaipara                              
Māori advisory board -Mid North                         
Northland
Māori advisory board - Whangarei                       
Northland focus forum advisory board
District Māori Advisory Board
Ethnic Advisory Board 
Waitematā
Area - Māori advisory board in Waitematā North
Pacific Advisory board
Pacific Advisory board
Auckland
Auckland Ethnic advisory board
Māori advisory board - Korowai Kahui (based in the Manawatū)
Māori advisory board - Te Whariki o Taranaki ki Te Tonga (South Taranaki)
Central
Central District Community Advisory Board
Wellington district Māori focus forum
Wellington
Commissioners Māori focus forum
Commissioners Ethnic Focus forum
National
Commissioners Pacific Focus forum
Murihiku Māori advisory group
Otakou Māori advisory group
Southern
Uruuruwhenua Māori advisory group
South Asian advisory board
Asian advisory board
Counties Manukau
Pacifica Area advisory group CM east
Pacifica advisory board
Ethnic Partnership Board
Waikato

SURNAME
Given Name
Auckland Ethnic Advisory Board
Raman
Venkat
Sekikawa
Masa
Kashkari
Ikhlaq
Elkhider
Amin
Basnayake
Asoka Kumarie
Kim
Austin
Janif
Jenny
Counties Manukau District South Asian Advisory Board
Raman
Venkat 
Patel
Ranjna 
Singh
Parminder 
Walgampola
Manjula 
Chaudary
Sohail 
Sheikh
Ibrar 
Singh
Moses
Varma
Sucharita
Commissioners Ethnic Focus forum 
Saeid
Arif
Raman
Venkat
Leung
Richard
Ghani
Anwar
Patel
Paul
Patel
Ranjna 
Chow
Rosa
Fortuin
Gregory
Narayanan
Pancha





























 
In Confidence | Page 4 of 3 
 










                             Commissioner of Police’s Ethnic Focus Forum 
 
 
 
 






The Commissioner was invited to attend a meeting to discuss non traditional definition
of Terrorism with the Association.

Communities need to be aware of what is happening and would like to see trusted
communities and relationships in the Terms of Reference.
We don’t want to oversimplify the conversations people choose a path into radical spaces 
and some are interested in violence. There is more discussion needed about what de-
radicalisation works with.  
s.9(2)(g)(i) OIA  

Vaccinations are a big issue in the large centres, Wellington doesn’t look at these
issues through a community lens. General clinics are opening everywhere.

s.9(2)(g)(i) OIA

Smal  businesses wil  react to ongoing lockdown.  75% of smal  businesses wil  close,
how we survive as a country is important.

Police wil  be in the spotlight because of the couple from Auckland heading to
Wanaka.  Question asked whether the equity gap wil  be discussed?
Morally the couple who travelled to Wanaka were wrong, however it may fall short of a 
criminal offence because of the travel order.   
Acknowledged the work in the community for vaccinations. 

s.9(2)(g)(i) OIA  

Great to have the videos in both Mandarin and Cantonese. Being able to share an
official update was good for the community.

Highlight the potential of foreign interference in democracy. People applied to groups
to represent their community don’t necessarily have community support.  May not
understand foreign interference and its impacts on communities. s.9(2)(g)(i) OIA expressed
an interest in an MOU with NZP and the Chinese community.

Other groupss 9(2)(g)(i) OIA is involved with have a pre-meeting, an opportunity to meet
separately. Is this something that could be explored.
Open to explore more opportunities for meeting.  The foreign interference is difficult for 
some agencies to navigate.  
This group has wide connection. Open to discuss relationship with different organisation- 

however we would need to be clear of its purposed.  
s.9(2)(g)(i) OIA  

Chinese community appreciate video.  Understand the increased presence in places
of interest after the attack.  When would a decision be made to continue, absence
could indicate calm?

Appears that there has been a decreased in crime, but family harm is on the rise, how
wil  this be monitored after lockdown.
Hi-vis patrols at shopping centres and mosques to provide reassurance 
s.9(2)(g)(i) OIA  

A meeting was held with the s.9(2)(g)(i) OIA community, the purpose of the hui was to
come together to ask questions and seek clarity around the events that occurred at
New Lynn Mall on Friday 3 September.

Tribute to NZP for the extremely maintaining what could have been a crisis. We are all 
aware of the chal enges and risks that they take, and have done everything possible
to keep everyone safe, despite what has happened in the last couple of years.
Strength in those who are responsible to keep our community safe.   An invitation to
the Commissioner was extended to attend another hui in the future.
The Commissioner thanked s.9(2)(g)(i) OIA for his update, where time allows, he wil  be available 
In Confidence | Page 3 of 3 
Released in accordance with the Official Information Act 1982

to meet with s.9(2)(g)(i) OIA leaders. 
s.9(2)(g)(i) OIA  

Felt this group is one of the best groups to be a member of, everyone gets an
opportunity to raise issues that a foremost.  If there is anything important that needs to 
be raised, he appreciates that Rakesh and DC Haumaha are always available.

Thes.9(2)(g)(i) OIA communities have requested extended reassurance visits.

Has read a lot about the events of 3 September and thought that the Muslim
community are makings lots of progress and the couple who flew to Wanaka.
Comments valued; ful  story of 3 September wil  come out in time. In terms of the 
boundary checkpoint, thousands pass the boundary daily. The onus is on the travel er to 
be trustworthy.  
DC Haumaha closed the hui with a Karakia 
In Confidence | Page 4 of 3 
Released in accordance with the Official Information Act 1982







 
•  Inspector Scott GEMMELL (Area Commander East) 
 
There were number of burglary and vehicles crime incidents 
 
which have been solved. However, there are construction 
 
sites in Flat Bush area where we are doing prevention 
 
activities and deploying prevention team. Inspector GEMMELL 
 
noted the issue about parcels getting stolen from residential 
 
address.  
 
Inspector Alisse ROBERTSON (on behalf of CM Central) 
Spoken about family harm and vehicle crime topics.  
 
Senior Sergeant Jonathan CHAPPELL (on behalf of CM 
South) 
Spoke about the serious crash crashes in Counties South. 
Spoke about the total fatal crashes in Tāmaki Makarau, 
burglaries around new buildings in South area and youth 
involved in vehicle crime. 33 fatality crashes in Counties 
Manukau.  
 
 
 
 
Happy Diwali Message to all from Jessica PHUANG 
TM Ethnic Services Manager 
 
 
  Meeting Closed 
 
 
 
Closing Karakia 
Jessica PHUANG