11 July 2022
Tony Randle
[FYI request #19229 email]
REF: OIA-10040 #2
Dear Tony
Final response to your request made under the Official Information Act 1982
Thank you for your email of 29 April 2022 to Wel ington City Council requesting the following
information under the Official Information Act 1982 (the Act).
Waka Kotahi NZ Transport Agency has responded to parts 2, 4 and 6 of your request on 1 June 2022.
This letter is to respond to the remainder (parts 1, 3 and 5) and additional response to part 4 of your
request.
The attached Document Schedule sets out the documents that fal within the scope of your request.
Please note that information contained within some of these documents that does not fall in the scope
of your request has been redacted.
I wil address each of your queries in turn.
…1) Since July 2020, a copy of meeting documentation for al meetings between WCC and
LGWM where the predicted population and housing growth for Wellington City was discussed
including copies of any agendas, reports and/or presentations at these meetings.
Please refer to attachments 1 to 4.
Certain information has been withheld under the following sections of the act:
• 9(2)(a) to protect the privacy of natural persons, including that of deceased natural persons
• 9(2)(g)(i) to maintain the effective conduct of public affairs through the free and frank
expression of opinions by or between or to Ministers of the Crown or members of an
organisation or officers and employees of any public service agency or organisation in the
course of their duty
• 9(2)(j) to enable a Minister of the Crown or any public service agency or organisation holding
the information to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
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3) A copy of meeting documentation for all meetings between WCC and LGWM where the WCC
Spatial Plan reports "Citywide Estimated Growth Distribution Figures September 2021" and/or
"Citywide Estimated Growth Distribution Figures 25/09/2020" were discussed including copies
of any agendas, reports and/or presentations at these meetings.
I am refusing this part of your request under section 18(e) of the Act as that the document alleged to
contain the information requested does not exist or, despite reasonable efforts to locate it, cannot be
found.
4) A copy of the correspondence between WCC and LGWM where the WCC Spatial Plan
reports "Citywide Estimated Growth Distribution Figures September 2021" and/or "Citywide
Estimated Growth Distribution Figures 25/09/2020" were attached or discussed including copies
of any other reports and/or other information was attached to or linked from these emails.
As mentioned in our 23 June 2022 response, Waka Kotahi advised you that we would recover the 12
emails found during the email sweep for further assessment to determine whether or not they fal
within scope of the request. Our assessment concluded as fol ows:
• Four emails are out of scope.
• Three emails are combined as one email chain. Please refer to attachment 8. Certain
information has been withheld under section 9(2)(a) of the Act to protect the privacy of natural
persons, including that of deceased natural persons.
• Five emails are duplicates. Please refer to attachment 9. Certain information has been
withheld under section 9(2)(a) of the Act to protect the privacy of natural persons, including
that of deceased natural persons.
5) A copy of meeting documentation for all meetings between WCC and LGWM where the
LGWM "Urban Development Summary Report. October 2021" report was discussed including
copies of any agendas, reports and/or presentations at these meetings.
Please refer to attachments 5 to 7.
Certain information has been withheld under the following sections of the act:
• 9(2)(a) to protect the privacy of natural persons, including that of deceased natural persons
• 9(2)(g)(i) to maintain the effective conduct of public affairs through the free and frank
expression of opinions by or between or to Ministers of the Crown or members of an
organisation or officers and employees of any public service agency or organisation in the
course of their duty
Under section 28 of the Act, you have the right to ask the Ombudsman to review my decision to
partial y refuse your request. You can find the contact details for the Ombudsman at:
www.ombudsman.parliament.nz.
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If you would like to discuss this reply with Waka Kotahi, please contact Ministerial Services, by email
to [email address].
Yours sincerely
Sarah Gardner
Programme Director
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OIA-10040 Document Schedule
REF Document name
Information being withheld/reason for
withholding
Agenda for Alignment catch-up_
Some information is withheld under section
1. Planning for Growth and Let's Get
9(2)(a)
Wel ington Moving
My track changes post PLT
Some information is withheld under sections
2. meeting
9(2)(g)(i) and 9(2)(j)
RE_ LGWM Urban Development
Some information is withheld under section
3. Steering Group meeting (1)
9(2)(a).
RE_ LGWM_WRGF meeting 20
Some information is withheld under section
4. May - agenda
9(2)(a).
5. 2021-11-09 LGWM Urban
Some information is withheld under section
Development Steering Group
9(2)(g)(i).
meeting notes
6. LGWM Governance Reference
Some information is withheld under section
Group papers - 28 February 2022
9(2)(a).
hui
7. RE_ LGWM Urban Development
Some information is withheld under sections
Steering Group meeting - 9 Nov
9(2)(a) and 9(2)(g)(i).
2021
8. RE_ LGWM_ reconciling key
Some information is withheld under section
population figures
9(2)(a).
9. FYI - more three waters information Some information is withheld under section
following Wednesday's
9(2)(a).
presentation on suburb
infrastructure priorities for growth
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