1 June 2022
Tony Randle
[FYI request #19229 email]
REF: OIA-10040
Dear Tony
Extending the time to respond and partial response to your request made under the Official
Information Act 1982
Thank you for your email of 29 April 2022 to Wel ington City Council requesting the following
information under the Official Information Act 1982 (the Act):
…1) Since July 2020, a copy of meeting documentation for all meetings between WCC
and LGWM where the predicted population and housing growth for Wel ington City was
discussed including copies of any agendas, reports and/or presentations at these
meetings.
2) Since July 2020, a copy of the correspondence between WCC and LGWM on the
predicted population and housing growth for Wel ington City including copies of any
reports and/or other information was attached to or linked from these emails.
3) A copy of meeting documentation for all meetings between WCC and LGWM where
the WCC Spatial Plan reports "Citywide Estimated Growth Distribution Figures
September 2021" and/or "Citywide Estimated Growth Distribution Figures 25/09/2020"
were discussed including copies of any agendas, reports and/or presentations at these
meetings.
4) A copy of the correspondence between WCC and LGWM where the WCC Spatial Plan
reports "Citywide Estimated Growth Distribution Figures September 2021" and/or
"Citywide Estimated Growth Distribution Figures 25/09/2020" were attached or discussed
including copies of any other reports and/or other information was attached to or linked
from these emails.
5) A copy of meeting documentation for all meetings between WCC and LGWM where
the LGWM "Urban Development Summary Report. October 2021" report was discussed
including copies of any agendas, reports and/or presentations at these meetings.
6) A copy of the correspondence between WCC and LGWM where the LGWM "Urban
Development Summary Report. October 2021" report was attached or discussed
including copies of any reports and/or other information was attached to or linked from
these emails…
Your request was transferred to Waka Kotahi NZ Transport Agency, as it coordinates responses on
behalf of the funding partners (Waka Kotahi, Wel ington City Council and Greater Wel ington Regional
Council).
Waka Kotahi has performed multiple searches in order to respond to parts 2, 4 and 6 of your request.
This includes carrying out email sweeps of relevant Waka Kotahi and Let’s Get Wel ington Moving
mailboxes. The searches were targeted searches through mailboxes of staff we believe to be most
likely to hold the information of interest to you. Unfortunately, despite trying to narrow down these
searches using specific key words and limiting the number of mailboxes in scope, we have stil found
in excess of 2,200 emails that may fal within the scope of your request.
We would need to review each of these emails in order to determine which ones are in scope of your
request. I am therefore refusing these parts of your request under section 18(f) as the information
requested cannot be made available without substantial collation or research.
I am extending the timeframe for making a decision on parts 1, 3, and 5 of your request, as al owed for
under section 15A of the Act, by an additional 15 working days. We wil send you our response on the
balance of your request on, or before 24 June 2022.
We are extending the deadline because we need to consult other before we can decide how to
respond to your request and it wil take us more than 20 working days to thoroughly respond to your
request.
Under section 28 of the Act, you have the right to ask the Ombudsman to review my decision to
partial y refuse your request and extend the time we wil take to respond to your request. You can find
the contact details for the Ombudsman at: www.ombudsman.parliament.nz.
If you would like to discuss this reply with Waka Kotahi, please contact Ministerial Services, by email
to [email address].
Yours sincerely
Sarah Gardner
Programme Director
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