Combined Files 21 30 Redacted for release.pdf

1  Welcome
Jenn Bestwick welcomed everyone and declared the meeting open.

2  Chief Executive Update
Minute No. TEC200416/02
Tim Fowler gave a COVID-19 update.

TEC
›
Tim Fowler is preparing a video for staff outlining what Alert Level 3 and 2 will look like for them when we move out of
Alert Level 4:

Alert Level 3 – office closed, all staff working from home, access to office will be for critical reasons only, e.g. IT issues, and
will require sign off by two Deputy Chief Executives

Alert Level 2 – office open to staff and visitors, maintaining 50 percent of staff working from home, we will target appropriate
staff first e.g. those: over 60, with high health risk, with family with high health risk, who travel over 30 minutes on public
transport, remainder will be rostered

Staff communications for this are being worked on
›
Feedback from staff is very good, they appreciate the messaging about health and wellbeing and low pressure to achieve outputs,
›
42 staff are in lockdown on their own, Tim Fowler is phoning a couple of these people each day.

Sector
›
Budget 2020 has been the focus for the Minister with three keys items:

$1.6 percent increase to tuition subsidies as a result of cost pressures

Technology stimulus – includes Careers bid

Recovery stimulus package – primary focus on vocational space.
›
There is more to come from Government for tertiary student support package.
TEC, Board Teleconference Minutes – Thursday, 16 April 2020 – Final – approved 5 May 2020
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›
The Minister would like us to accelerate RoVE where possible. He would like:

all WDCs set up by 1 July 2020 – this will require resourcing

all ITOs transferred into the IST as soon as possible, preferably by 1 July 2020 – we are not encouraging this as we risk losing
the confidence and support of the sector and business and will result in poor outcomes for learners

a paper regarding the Minister’s acceleration request is being prepared for consideration at the RoVE Programme Board
meeting on Tuesday, 21 April 2020 – this paper will focus on best ways to support learners and employers through the
COVID-19 recovery phase and how this can be included in RoVE.

Action Item 200416/02/1: Alastair MacCormick and Tim Fowler are to receive a copy of the Minister’s acceleration
request paper if it is not included in the RoVE Programme Board meeting pack for Tuesday, 21 April 2020.

›
s9(2)(g)(i)


›
Te Wānanga o Aoteroa (TWoA)

the TWoA Council are happy in principle with TEC’s proposal discussed the week commencing 13 April 2020

we are still discussing/working on the potential of an assurance review/report being completed by an independent person to
help with the assurance on how TWoA will reinvest more money into the programme – particularly in relation to areas
highlighted in the ERR

Tim Fowler discussed TEC’s proposal with s9(2)(a)
Specialist Ministerial Advisor in the Minister’s Office, before going
back to TWoA and with the Minister on Tuesday, 14 April 2020 – both were comfortable with TEC moving forward

TWoA are keen to put out a media release
~
this could have the advantage of ‘first footing’ any potential OIAs and/or media requests
~
the Board noted this was not the normal process, usually when we do a review, we would release the report, findings
and resolution, however this one is different, TWoA did the review, we started an investigation and then chose to move
to working together for a better outcome

TEC, Board Teleconference Minutes – Thursday, 16 April 2020 – Final – approved 5 May 2020
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~
we will record a summary of the process, which will include the story behind the uniqueness and relationships in this
situation, rather than proactively releasing any documents, as we did not pursue the investigation.

Action Item 200416/02/2: Tim Fowler is to approach Grant Klinkum, NZQA,
to discuss how NZQA and TEC work together on supporting TWoA.

Action Item 200416/02/3: Tim Fowler is to share all information released to the
media in relation to the TWoA situation with the Board.

›
Most universities are planning online courses for semester two – Victoria University has brought their mid-semester break forward,
Auckland University are not planning any face-to-face course until at least 2 July 2020.
›
A paper, informed on information from the sector, has gone to the Minister recommending TEC use $20m of SAC funding to
provide devices for vulnerable students – if signed off, the money will begin to flow in May 2020.
›
Many institutions are also buying devices and/or negotiating plans and loaning these to vulnerable students, so as not to
compromise student loan arrangements for students.

Kirk Hope, Tony Scott, Kirsten Ralph and Andy Jackson joined the meeting.

3  COVID-19 Strategic Response
Minute No. TEC200416/3

Ian Lee introduced and overviewed the COVID-19 Strategic Response – Board Session document dated 16 April 2020. The document was
informed from the Board’s discussion at their Board meeting on 6 April 2020, and includes an overview of:
›
the role of tertiary education and career guidance may play in recovery and work underway
›
scenarios that explore what a post-COVID-19 world might look like
›
how COVID-19 may impact on learners, communities, employers, the sector, and New Zealand
›
principles to guide the design of our response
›
an initial list of topics for exploration over the coming weeks.

TEC, Board Teleconference Minutes – Thursday, 16 April 2020 – Final – approved 5 May 2020
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General discussion focused on:
›
ensuring equity – ensuring Māori are given opportunities to look at different futures and not put in the position of becoming
labourers – the Board noted Wayne Ngata had recently attended a Taumata Aronui meeting (a ministerial Maori education advisory
group) and that they were discussing similar points for Māori/Pasifika that TEC are
›
ensuring we follow our principles e.g. equity and learns, skills and employability, funding and careers and remain functional and on
supply and demand, and don’t get diverted in system and structure think
›
the timing, duration and ‘weighting’ of the principles
›
ensuring that we are promoting and designing study, at all levels, as a way to help people into employment and having positive
pathways as opposed to a way of keeping unemployment levels low and students running up debt without useful pathways to
employment
›
looking at pathways as follows:

qualifications – longer term study – potentially school leavers

upskilling, skills and growth – short term courses – potentially those being redeployed and wanting to retrain
›
potentially there are two types of displaced unemployed workers:

short term – need upskilling and requires small incentive to upskill and move where jobs are

long term – once unemployed for three months, the mind-set changes – we will need to think about, and support these
people differently

Grant Klinkum joined the meeting.

›    using evidence based research – ours, that we invest in and also publically available research
›
using evidence based research to influence investment decisions e.g. what guides institutions if they have to make cuts and how
this affects different areas e.g. Māori, students, staff, Kopapa etc.

Feedback from Andrew Jackson:
›
two big disruptions from COVID-19: labour market and vocational training
›
there is the opportunity for universities and the academic world to explore what the higher education could look like in the future
rather than reverting to the norm
TEC, Board Teleconference Minutes – Thursday, 16 April 2020 – Final – approved 5 May 2020
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Feedback from Grant Klinkum:
›
NZQA is keen to discuss fast tracking micro credentials – as a way to help those studying into employment e.g. for use with short
term courses and/or for re-deployed people, rather than to encourage provider lead revenue to respond to industry needs
›
NZQA has rapidly approved a number of online courses – by 30 June 2020 these will need to go through a process to prove their
quality – it is possible some challenges will arise in this area.

Tim Fowler left the meeting.

General discussion continued:
›
making accessibility to courses easier e.g. simplifying registration process
›
working across agencies, more than just a TEC lens for redeployment e.g. MSD, NZQA
›
potentially creating pilot schemes to fast track unemployed people into meaningful pathways
›
ensuring we look at both hard and soft skills of unemployed
›
TEC being agile and innovative for learning, successfully using the tertiary investment as a creator for pathways to employment
›
TEC’s focus speaks to the four ‘capitals’ of the Government’s ‘Living Framework’.

Summary
After general discussion and consideration of the draft goals, principles and proposed topics for investigation the Board agreed the
following concept, umbrella and sub topics:

TEC, Board Teleconference Minutes – Thursday, 16 April 2020 – Final – approved 5 May 2020
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Enduring concept
A recovery theme

Umbrella topics
1
Equity and learner centricity – with a Māori/Pasifika lens
2
Skills and employability (it was noted that in work learning needed increased focus and the needs of employers required greater
focus, and that the matching demand and supply is critical)
3
Growth for employers – was important enough to separate as a focus area - how the tertiary sector can support growth and
innovation and what the role of research?

Sub topics
4
Funding and careers levers
5
System responsiveness
6
Sector sustainability and new ways of learning were inter-connected, with the aim of achieving innovative, sustainable learning
driven by learners and employer’s needs.

Principles
The Principles need to be reviewed to reflect identified set of strategic topics.

Next steps

TEC will work on bringing this together cohesively and begin exploring the next steps to deliver the key outcomes (skills and employability

for students/workers, and growth for employees) via an equity and learner centric lens, with a focus on Māori/Pasifika.

A paper will be circulated for discussion at the Thursday, 23 April 2020 Board teleconference meeting.

4  General business
Gillian Dudgeon noted that the 2021 Investment Round paper that she had mentioned in the meeting on Thursday, 9 April 2020 would be
going to the Executive Leadership team for discussion prior to coming to the Board at the future meeting.

TEC, Board Teleconference Minutes – Thursday, 16 April 2020 – Final – approved 5 May 2020
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5  Close
Andy Jackson and Grant Klinkum thanked TEC and the Board for including them in the strategy discussion, with Grant noting that the
NZQA Board will be receiving a paper along similar lines shortly.

Jen Bestwick thanked everyone, including the guests and TEC staff for their participation, noting that it was more important than ever
that we are joined and working together to help the recovery of New Zealand’s economy.

The teleconference at 5.37pm.

Signed as a true and correct record:

Chair

Date: 5 May 2020
TEC, Board Teleconference Minutes – Thursday, 16 April 2020 – Final – approved 5 May 2020
Confidential to Meeting Participants
A1584452

2  COVID-19 Strategic Response
Minute No. TEC200423/2
Ian Lee overviewed the COVID-19 Strategic Response paper dated 23 April 2020 circulated prior to the meeting.
›
Guidance and feedback from the Board was sought on the:

draft Design Principles

Topics for investigation

members for the recommended cluster working groups.

General discussion
›
The high level statements and narratives under each Design Principles are to be updated as follows:

to ensure our recovery contribution goes beyond recovery and is re-oriented and sustainable

to ‘call out’ Māori and Pasifika where possible

add the word ‘access’ to the Equity high level statement

add the words ‘disadvantaged people’ which will pick up youth, the disabled etc to the Equity narrative.
›
The annual investment funding cycle strategy is tied into Design Principle 1 – Recovery contribution; one element of this principle is
to reshape and future proof the system, it will look at investment through a post-COVID-19 lens.
›
Board subgroups, comprising Board members, TEC staff and sector representatives, are to be formed to work collaboratively on the
post COVID-19 strategy work

Agreed
The Board agreed:
›
The following amended Design Principles and high level statements, noting these may evolve as work continues on the COVID-19
strategy work:

Recovery contribution – ensure that the tertiary education and careers systems propels New Zealand’s recovery

Learner centricity – put our customers at the centre of the system

Equity – champion equity and access in process and outcomes.
TEC, Board Teleconference Minutes – Thursday, 30 April 2020 – Final – approved 8 June 2020
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›
The following Topics for Investigation – noting these will evolve as we work continues on the COVID-19 strategy work:

Equity and learner centricity

Skills and Employability

Growth and innovation

Funding and careers

System responsiveness

Network of provision
›
The following three clusters of Topics for Investigations, and Board members to be part of each Board subgroup to work on each
cluster:

Cluster one – Customer  focussed topics –  Nancy McCormick, Wayne Ngata and John Russel
~
Equity and learner centricity
~
Skills and employability
~
Growth and innovation

Cluster two – Lever focused topics – Jenn Bestwick and Vivien Sutherland Bridgwater
~
Funding levers
~
Careers leavers
  Cluster three – System focussed topics – Kirk Hope and Alastair MacCormick
~
System responsiveness
~
Network of provision
›
The subgroups, will work at pace using Skype, emails, phones etc, and stay the same throughout their work. While information
sharing will be required, it is not envisaged the Board members will move from subgroup to subgroup. Updates will be provided at
the Board’s weekly and monthly meetings.
TEC, Board Teleconference Minutes – Thursday, 30 April 2020 – Final – approved 8 June 2020
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3  Support learners to access technology enabled tertiary education – delegation of
authority
Minute No. TEC200423/03
›
The Minister of Education has been asked to agree that TEC use under-utilised funding in the Tertiary Tuition and Training Multi
Category Appropriation within Vote Tertiary Education to support learners to continue to access tertiary education.
›
The purpose of the funding is to help tertiary education TEOs and transitional industry training organisations support learners to
continue to access tertiary education and training that has been disrupted due to COVID-19.
›
We are currently in the process of designing an allocation mechanism that balances accountability with the need to provide support
with a streamlined process within a short timeframe.  We are aim to start payments to TEOs from 5 May 2020.

Resolved
The Board resolved to:
›
delegate funding decisions for the use of tertiary education funding to support learners to continue to access tertiary education to
TEC’s Chief Executive and Deputy Chief Executive, Delivery.

4  Chief Executive Update
Minute No. TEC200423/04

COVID-19 update
›
Government departments and agencies are focussing on preparing to move to Alert Level 3 and then Alert Level 2. TEC will need to
retain a level of agility and be able to reprioritise at speed as and when required.
›
During Alert Level 4 approximately 527k people have been in/at work and 670k people working from home; when we move to
Alert Level 3, over 1m are expected to return to work, with a large number still working from home, however over 1m will still not
be able to work.

TEC, Board Teleconference Minutes – Thursday, 30 April 2020 – Final – approved 8 June 2020
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›
The Director General – Health, is providing good updates:

a record number of tests and rolling weekly averages, there is ongoing targeted testing of health workers, at supermarkets
and Māori communities etc

there is a possibility that things could be phased when moving from Alert Level 3 to Alert Level 2

legal and health related frameworks and induvial interventions plans are being developed for Alert Level 2

consideration of the use of technology for tracking in Alert Level 2 is progressing.
›
Compulsory education is a messy.

TWoA
›
Wayne Ngata and Tim Fowler are continuing to work with TWoA’s Chair and Deputy Chair to progress a draft agreement – they
hope to have an initial draft ready to discuss with the Board on Thursday, 30 April 2020.

Universities New Zealand letter
The Board was emailed, and discussed, a copy of a letter Universities New Zealand sent to Minister Hipkins and other members or
parliament, dated 23 April 2020 re: Mitigating the impact of Covid-19 on the university sector.
›
Tim Fowler has already discussed TEC’s concerns regarding the letter with Derek McCormack, the Chair of Universities
New Zealand, and he and Gillian Dudgeon will discuss it further with him on Friday, 24 April 2020.
›
The Board:

s9(2)(g)(i)



acknowledged universities have concerns regarding their international students and the related revenue

wants to understand the role of Education New Zealand moving forward in supporting universities in relation to funding,
international students etc

acknowledged that the universities all operate differently and that this letter wraps them all up as one, even though there are
differences and the effects of COVID-19 will be different on them

s9(2)(g)(i)

TEC, Board Teleconference Minutes – Thursday, 30 April 2020 – Final – approved 8 June 2020
Confidential to Meeting Participants
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5  Close
Jen Bestwick thanked everyone for their participation and closed the meeting at 4.50pm.

Signed as a true and correct record:

Chair

Date: 8 June 2020
TEC, Board Teleconference Minutes – Thursday, 30 April 2020 – Final – approved 8 June 2020
Confidential to Meeting Participants
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s9(2)(a)



2  Chief Executive Update
Minute No. TEC200430/02

COVID-19 update
›
TEC is working through a variety of issues, both for the organisation and the sector, to prepare for the move from Alert Level 3 to
Alert Level 2. Work focuses on contact tracing for Alert Level 2, especially for universities and IST.
›
Alert Level 2 effectively has all institutions open, however the guidelines for this, and in particular contact tracing, are not yet
available, making it very difficult for institutions to plan.
›
We have told institutions that they don’t have to open on the first day of Alert Level 2, they can work up to it once they have more
information and are comfortable they can meet the requirements.
›
It is likely, most businesses’ operating costs will be higher in Alert Level 2, as they won’t be able to operate completely. Alert Level 2
is likely to have restrictions of gatherings of 100 people indoors and 500 people outdoors, and until contact tracing is operating
well, strict social distancing rules. TEC has a planning session for Alert Level 2 scheduled with the sector on Tuesday, 5 May 2020.
›
Consideration will need to be given to institutions and their PCBU obligations for people in work based and work place training.
›
Work continues on the student accommodation issue:

Tim Fowler, Gillian Dudgeon and Andy Jackson, Ministry of Education (MoE) meet with representatives from the Students’
Association the week commencing 27 April 2020 to discuss this and a number of other issues:
~
the conversation highlighted the ongoing matter of lack of engagement between senior university management with
the Students bodies at some universities
~
student bodies have indicated a willingness to work with management to help with some of the solutions
~
we are offering support to build bilateral relationships

the Minister has asked us to work with individual university and broker solutions where possible.
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›
We continue to work with the Minister on agreeing a plan to accelerate RoVE.
›
TEC is reluctant to pay any SAC early without understanding modelling forecasts – we are pushing the universities for this
information.
›
Some providers were vulnerable prior to COVID-19, we are starting to have conversations about who, and what, we want to
support in the future.
›
The April 2020 single data return (SDR) closed on 29 April2020. It is possible that it will be too early for COVID-19 impacts to be
reflected in this data.
›
Institutions with agreed investment plans in place with TEC for 2020 are funded to the end of the year. If they have a revenue gap,
it is important to identify the size of the gap and how it has developed e.g. covering other costs,  loss of international student
revenue etc, to help build the solution.
›
Most universities are predicting a loss for the year, however they are not short on cash and have multiple assets; some had huge
capital expenditure planned for 2020, this may have to be deferred. They won’t have a cash flow issue for 2020, however a long
term loss of international student revenue could affect cash flow for 2021 and onwards.
›
Some universities are planning for the current and future situation better than others e.g. one is taking a very customer focused
hands on approach as a way to keep their domestic students studying e.g. regular contacts, establishing hardship situations/fund
etc; they are planning to put a paper to TEC about what they need to support their students.
›
NZQA:

is focusing on ensuring learners are not disadvantaged because of uncertainties around NCEA, some assessments can, others
can’t, be completed online

there is a risk that some students who will have missed, or not been able to participate in education, will not have acquired
the knowledge through the academic process throughout the year, this may have a flow on affect for tertiary providers in
future years
Action item 200430/02.1: – Paora Ammunson is to ask his team to reach out to NZQA to better
understand the risks associated with NCEA uncertainty and the pathways to tertiary education.


has approved Category 1 and 2 providers to deliver online courses to internationals students offshore, this may affect the
viability of Category 3 providers who have a heavy reliant on international students, however Category 3 providers who are
part of the IST could ask another Category 1 or 2 ITP to help them.
TEC, Board Teleconference Minutes – Thursday, 30 April 2020 – Final – approved 8 June 2020
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›
Education New Zealand (ENZ):

is severely impacted by the loss of international students in New Zealand

has been researching the evolution of the offerings and branding of the New Zealand system for international students, this
work, more than ever, is extremely important

TEC is to continue working with ENZ as there are definite synergies to us to see them be successful.

Vivien Sutherland Bridgwater left the meeting due to technology issues.

›
Technology fund

the Minister is due to announce the $20m Technology Fund for tertiary education on Saturday, 2 May 2020

TEC will have at least $10m distributed to the sector by Tuesday, 6 May 2020

the allocation is based on feedback from institutions about vulnerable learners and is reimbursing initiatives they have
already taken and/or strengthening capability in others

the money for the ITPs and ITOs is going to the IST and they will distributed it to their subsidiaries

the funds allows some support for the students to obtain devices and connections, it cannot be used by providers to set up
courses.

3  Exemption from Industry Training Fund funding offsets for 2020
Minute No. TEC200430/03

The Board noted the ‘Exemption from Industry Training Fund funding offsets for 2020 paper and recommendation:
›
the information gives effect to the decision not to make funding recoveries for 2020 there are some additional decisions to be
taken which are specific to the way funding to Industry Training Organisations (ITOs) can be recovered

TEC, Board Teleconference Minutes – Thursday, 30 April 2020 – Final – approved 8 June 2020
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›
under existing delegations the Deputy Chief Executive Delivery has granted all ITOs an exemption from the under-achievement
offset in 2020.

Resolved
The Board:
›
approved an exemption from the average duration offset for all ITOs in 2020
›
approved an exemption from the over-enrolment offset in 2020 for ITOs that can demonstrate a link to COVID-19 impacts.

4  Te Wānanga o Aoteroa (TWoA) update
Minute No. TEC200430/04

The Board noted Tim Fowler’s TWoA email update, dated 29 April 2020 and provided guidance on progressing the stalled negotiations:

›
work on the draft agreement has been progressing, however it has stalled due to TEC requesting the inclusion of an Advisor to help
provide assurance on the improvements in delivery
›
TWoA is comfortable appointing an Advisor to help build capacity in their executive leadership team, however, they feel adding in
the clauses about an Advisor to help provide assurance on the improvements in delivery has come to the table late and is another
way of doing an investigation, and shows mistrust, however this is not TEC’s intention
›
it is important that TWoA is able to provide the evidence of delivery and TEC felt an Advisor doing this would help in many ways e.g.
business development
›
rewording the clauses to include an Advisor, which could be one role with two components could maintain mana and be beneficial
to both parties
›
an Advisor could be forward looking, help build capabilities in TWoA’s executive leadership team, assist in providing assurances in
the improvements in delivery around TARM and in the business development space, helping them build capability in many areas
and enhance TEC’s investment opportunities with them.

The Board asked Tim Fowler and Wayne Ngata to pursue the Advisor role, modifying terminology if required to make it mana enhancing.
TEC, Board Teleconference Minutes – Thursday, 30 April 2020 – Final – approved 8 June 2020
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Action item 200430/04.1: Tim Fowler and Wayne Ngata are to continue including an Advisor to
provide assurances in the contract negotiations with TWoA.

5  Post COVID-19 Strategic Response workshops
Minute No. TEC200430/05

›
The first two workshops, for the Customer Cluster are scheduled for Monday, 4 May 2020.
›
The output from this work will be circulated on Wednesday, 6 May 2020 for discussion at the Thursday, 7 May 2020 Board
conference call.

3  Close
Jen Bestwick thanked everyone for their participation and closed the meeting at 5.05pm.

Signed as a true and correct record:

Chair

Date: 8 June 2020

TEC, Board Teleconference Minutes – Thursday, 30 April 2020 – Final – approved 8 June 2020
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Commissioners and Chief Executive Session
Not held.

Administration
1
Welcome and apologies
The Chair (Jenn Bestwick) welcomed everyone and declared the meeting open.

Update from Minister’s meeting on Monday, 5 May 2020
Jenn Bestwick and Tim Fowler provided an update on the Chair’s regular six monthly meeting with the Minister.
›
Reform of Vocational Education (RoVE) – the Minister:
is keen to see the RoVE programme accelerated, and has accepted TEC’s recommendations on where this might/might not
happen successfully e.g. establishment of Work Development Councils (WDCs), advancing the Centre of Vocational Excellence
(CoVE) process etc

talked about handing a number of things and decisions processes to the TEC Board to aid the acceleration

discussed the effects of COVID-19 on IST and the need for flexibility

is interested in the effects of COVID-19 on international students and wants to understand what is needed for them to be part
of New Zealand economic recovery in 2021, he noted some measures e.g. quarantine requirements etc, might be more of an
issue for the IST than universities
›
The Minister

is thinking about careers and incentives to support those to complete apprenticeships and those who currently have or can
take on apprentices

was pleased to see our work on PTEs and wants to keep a close eye on this.
TEC, Board meeting minutes – via teleconference – Tuesday, 5 May 2020 – Final – approved 8 June 2020
Confidential to Meeting Participants
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2
Adoption of Board meeting minutes
Minute No. TEC200505/02

Resolved
The Board of Commissioners (the Board) adopted the minutes of the following Board meetings as true and correct records of those
meetings:
›
26 March 2020 Board teleconference
›
2 April 2020 Board teleconference
›
6 April 2020 Board meeting, via teleconference, with minor amendments
›
9 April 2020 Board teleconference
›
16 April 2020 Board teleconference.

3
Action items from previous meetings
Minute No. TEC200505/03

Action items and updates from previous meetings were noted.
›
Action item: 200406/06.1 – Chief Executive’s Report – correct spelling error, should be ‘Intueri’.
›
Action item: 200409/09.1 – Wayne Ngata has not had any contact with David Strong (RoVE) and no input into IST matters.
Tim Fowler is to follow this up with David Strong.
›
Action item: 200303/15.1 – No reason to keep this action on hold any longer – Jenn Bestwick will contact Jeremey Morley and
start the process for his joining the Audit, Risk and Compliance Committee.

TEC, Board meeting minutes – via teleconference – Tuesday, 5 May 2020 – Final – approved 8 June 2020
Confidential to Meeting Participants
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›
General discussion

the Board noted that TEC had funded some equity research to be undertaken by AUT some time ago and that this might be
relevant/useful to these conversations
Action item 200505/05.1: Paora Ammunson is to locate the AUT research and assess its
relevance to the Board’s current conversations.

one goal is to support those already in the system to stay in the system, however there are problems when thinking about
volume and scale as we do not yet know what is going to happen with big infrastructure projects and what they will do to
support apprentices

we are already seeing construction slow down and this is likely to continue, incentivising those with, or willing to take on,
apprentices is critical, as is how we support apprentices who lose their apprenticeships

incentivising group training schemes and micro credentials would also help in both the apprenticeship and higher level
learning areas of construction as well – especially for target groups e.g. Māori/Pasifika, disadvantaged etc

Gillian Dudgeon noted that:
~
TEC and Ministry of Education (MoE) are doing a lot of work with government agencies, Māori Council, BCITO to around
supporting apprentices to stay in work
~
Group Training Schemes are a ‘holding pen’ where employers are able to use apprentices when they need them but
can’t employ them
~
It is about getting the right people to the table at the right time, including Crown Construction, the Construction Sector
Accord etc.
›
Work on Cluster 1 – Customer – is to continue while work on Cluster 2 – System Responsiveness – due to start the week
commencing 11 May 2020. Appointments for workshops over the next couple of weeks will be sent out Tuesday/Wednesday,
5 and 6 May 2020. The process will follow the same path as the first workshop: pre-read, workshop, team provides summary of
outcomes for wider Board feedback, before team drafts TEC position in the next stage.

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Core business and project reporting
6
Chief Executive’s report
Minute No. TEC200505/06

The Board noted the ‘Chief Executive Report’ plus the attached ‘Finance Report as at March 2020’ and ‘Risk Register’ reports.

s9(2)(a)

COVID-19 Update
›
The Prime Minister is expected to update the nation on Thursday, 7 May 2020, on what Alert Level 2 will look like, in advance of the
proposed announcement, scheduled for Monday, 11 May 2020, on when we will move from Alert Level 3 to Alert Level 2.
›
Professor Philip Hill, a specialist in contact tracing, based in Christchurch, is providing advice to the Government in advance of any
announcements.
›
We understand Alert Level 2 may be more relaxed than we first envisaged, however what this means for tertiary institutions is
unclear as the rules around social distancing and large gatherings of people are still being worked on.
›
While TEC doesn’t have a funding role with international students, their numbers affect the viability of institutions, for this reason,
the Minister is comfortable us working with the sector in this area. We will need to be careful in how we do this and ensure we do
not get ahead of Cabinet. Some things currently being discussed are:

the future of working visas during and after study are an open question post COVID-19 especially given the recession the
economy is headed into

quarantining international students and where and how this might happen

New Zealand’s being an attractive destination for international students, especially given our current situation.

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›
TEC are working closely with the Ministry of Social Development (MSD) and other agencies to ensure our response to COVID-19 is
aligned:

both organisations recognise that we have a role to play in New Zealand’s economic recovery and sharing data and working
well together will help in many areas

the people consideration is extremely important and links more to lifelong learning – it is likely MSD will try to put people into
jobs rather than think about careers and that people will want income immediately rather than worry about the long term
and career planning

MSD is keen for TEC to be involved in the careers conversations so less people hit their books, and/or, are getting the right
advice when they hit their books for the first time in the hope of getting them off their books with long term goals more
quickly

resourcing in the careers planning space could be an issue

it is critical that we understand our role and scope in the new landscape moving forward – hopefully TEC’s current strategy
work around equality and learner centricity will lead to better and stronger cross agency/partnership (Iwi, Workbridge etc)
work to support our products for specific demographics.
›
The Minister wants us to be directive about supply and demand and matching courses/degrees to employer needs and
employment. We will inform this work by: working across agencies, with the WDCs and Iwi, learning from past mistakes etc. We
want to ensure people have the right pathways to meaningful employment and are able to earn a living wage.
›
TEC are supporting TEIs to manage their borrowing consent obligations in response to COVID-19, when we reach an agreement
with someone we will record it in the Risk Register.
Action item 200505/06.1: Gillian Dudgeon is ensure agreements to operate outside
current consent thresholds are recorded in the Risk Register.
Staff
›
ELT is well aware of its responsibility for staff wellbeing, especially more now than ever before. Some of our works includes:

Domestic Violence Policy – this policy is to be considered by the Audit, Risk and Compliance Committee at their Wednesday,
27 May 2020 meeting

Communications – we are being upfront with staff in communications and videos about staff wellbeing, stress and domestic
violence and managers are keeping an eye out for any early warning signs, staff have acknowledged and appreciated the
steps we are taking, especially around the stresses related to working from home
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
Wellbeing survey – our recent wellbeing survey, conducted a few weeks into the COVID-19 lockdown, returned some positive
results:
~
86 percent completion rate
~
81 percent of staff responded that they were managing workplace stressors well
~
67 percent of staff have indicated they would like to continue to work two or more days from home on an ongoing basis
after lockdown.
Action item 200505/06.2: Tim Fowler is to circulate a summary of the staff wellbeing survey results to the Board.
Board Finance report as at March 2020
›
John Soulis overviewed key points from the March 2020 Finance Report:

we are looking at a reduced deficit of $1.1m as opposed to $4m in the budget due to lower:
~
core expenses (travel, recruitment and training costs) during the COVID-19 lockdown period
~
committed programmes (Reform of Vocational Education and the Vocational Education and Training marketing
campaign)
~
programme initiatives – delays in Careers projects and the operating underspend from the Funds Management Project

capital spend has come down to $4m after reclassifying capital costs to operating expenditure following an asset review

we achieved at 97 percent payment of invoices on time and within 10 working days – this is greater than the SSC target

we are expecting to hear something from Cabinet on Monday, 11 May 2020 regarding the $1.2b technical funding issue that
has risen out of guaranteeing institutions their funding for the 2020 year.
›
Sensitive, Board and Chief Executive Expenses
The Board noted the Sensitive, Board and Chief Executive Expenses as at March 2020.

Resolved
The Board Chair:

approved the Board of Commissioners’ and Chief Executive’s expenses for March 2020.
The Chair of the Audit, Risk and Compliance Committee

approved the Board Chair’s expenses for March 2020.
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Risk Register
›
TEC are comfortable with Lincoln University sitting at ‘moderate’ they have a strong balance sheet and are now making sensible
prudent decisions on the way forward. The Monitoring and Crown Ownership team has been working very closely with them on
scenario building.

7
Te Wānanga o Aoteroa (TWoA) update
Minute No. TEC200505/7

›
We are making good progress. TWOA is not yet happy with the wording around advisor/s and we continuing to work on it with
them. Everything else is largely settled.
›
Once the agreement is finalised and approved we will discuss and agree the way forward regarding communication, careful
consideration needs to be given to any potential OIA and proactive release requirements.

Jenn Bestwick thanked Wayne Ngata, Tim Fowler and others involved for their very hard work on this matter.

8
Reform of Vocational Education (RoVE) – Programme Update
Minute No. TEC200505/8

The Board noted the ‘Reform of Vocational Education (RoVE) – Programme Update’ for April 2020.

›
We have the direction and tools from the Minister to accelerate RoVE Programme initiatives where possible e.g. appointment of
interim establishment boards for WDCs etc. This will be discussed at the RoVE Programme Board meeting on Tuesday, 6 April 2020.
›
Some other things we are focusing on are: conversations about apprentices, pathways for learners, opportunities to run
collaborative pieces of work for ITOs, ITS and industry etc.
›
We have given a clear direction to IST that the ‘learner’ needs to be the centre of everything they do.
›
TEC had a positive meeting with ITO Chief Executives recently and are including them in ongoing work e.g. how to remove barriers
from micro credentials and how to support learners and employers through the current environment.

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›
Work has commenced with EY on the operational design blueprint:

this work  is aimed at operationalising all the agreed policies and policy changes and ensure everything connects up, turning
vision and concepts into operation

there is a risk, with the programme spanning a number of years, for divergent to creep in over time, this document will be the
blue print of what we set out to do and enable reality checks along the way

EY is being used as they are a fresh set of eyes.
›
The right level of autonomy is important in various institutions, the IST will be a monopoly provider, we will need to be careful
about the levers and mandates they have and ensure the balance between autonomy and accountability is right; however the
Board noted autonomy is something you get once you have proven ability, the IST’s first step towards this will be their investment
plan for 2021.
Action item 200505/08.1: Tim Fowler is to remind David Strong to reach out to Wayne Ngata – see action item 200309/9/1.
Action Item 200505/8.2 Tim Fowler and Gillian Dudgeon are to point out to David Strong
that the RoVE Programme Board papers don’t show any strong link to learners and employers.

9
Approval of recovery repayment plans for New Zealand School of Education and Skills Update
Minute No. TEC200505/9

The Board noted the ‘Approval of recovery repayment plans for New Zealand Schools of Education and Skills Update’ paper dated
4 May 2020.

Resolved
The Board resolved to:
›
approve six-month repayment plans for New Zealand School of Education and Skills Update Limited.



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10  Overview of work on the impact of COVID-19 on private training establishments
Minute No. TEC200505/10

The Board noted the ‘Overview of work on the impact of COVID-19 on private training establishments memo’ dated 5 May 2020.

›
This work is in response to a request from the Board on information on the extent to which private training establishment (PTE)
viability may be impacted by COVID-19 and the levers we might have available to support any that we identify as essential for the
sector.
›
The paper provide an overview of our work to date which has focussed on:

PTEs that are most likely at risk of failure due to the impact of COVID-19

analysis of potential risks to the TEC’s funded network of provision in the event of PTE failures

work undertaken to prepare for managing PTE closures when they occur.
›
The Board noted we will need to work with PTEs early to ensure we have a good process in place and understand who is doing what
and what support has been put in for students to complete their qualifications.

11  General business
Technology for students
›
The Minister announced $20m in funding for technology for disadvantaged/vulnerable learners on Saturday, 2 May 2020.
›
We have requested information from 200 institutions regarding disadvantaged/vulnerable learners, others can apply for funds via
our website.
›
We are scheduled to pay out $10m to providers on Wednesday, 6 May 2020, this will either reimburse what they have already
bought and provided to disadvantaged/vulnerable learners and/or enable them to provide more.
›
Providers can use the funds to provide devices, connections, training for how to use the equipment, but cannot use the funding to
implement online courses.
›
The devices remain the property of the provider and must be returned when no longer needed.

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Administration
1
Welcome and apologies
The Chair (Jenn Bestwick) welcomed everyone and declared the meeting open.

2
Adoption of Board meeting minutes
Minute No. TEC200608/2

Resolved
The Board of Commissioners (the Board) adopted the minutes of the following Board meetings en-bloc as true and correct records of
those meetings:
›
23 April 2020 Board teleconference
›
30 April 2020 Board teleconference
›
5 May 2020 Board meeting, via teleconference.

3
Action items update as at 2 June 2020
Minute No. TEC200608/3

The Board noted the ‘Action items update as at 2 June 2020’ paper dated 2 June 2020.

›
Item No: 200430/2.1 – Paora Ammunson outlined a paper being prepared by his team for the 6 July 2020 Board meeting
regarding the changes to NCEA in 2020 in relation to university entrance requirements.
›
Item No: 200416/2.2 – We are expecting an update from Te Wānanga o Aoteroa (TWoA) regarding the appointment of an advisor
by Friday, 12 June 2020.

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4
Declaration of interests
Minute No. TEC200608/4

Commissioners’ declarations of interest were noted, consequential actions are recorded under the items to which they relate.

No updates were recorded during the meeting.

Strategy agenda/deep dives/guests
5
COVID-19 Medium and Long-term Strategic Response – verbal update
Minute No. TEC200608/5

Ian Lee provided an update on the COVID-19 Strategic Response workshops and next steps.
›
The final workshop summary and update paper, Growth and Innovation, is to be discussed at the Board update meeting on
Thursday, 18 June 2020.
›
A cross functional subject matter expert team within TEC will synthesise the summaries and feedback, and prepare an update, next
steps and recommendations across the six following streams for Board consideration at the Monday, 6 July 2020 Board meeting.

Equity and leaner centricity

System responsiveness

Skills and employability

Funding and Careers

Network of provision

Growth and innovation.

.

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Core business and project reporting
6
Chief Executive’s report
Minute No. TEC200608/6

The Board noted the ‘Chief Executive Report’ dated 8 June 2020 plus the attached ‘OPM Scorecard as at 30 April 2020, Priority Project
Updates as at 30 April 2020 and  Risk Register as at June 2020’ reports.

OPM Scorecard
›
The scorecard included some normal updates i.e. ‘Getting the basics right for our customers and our people’ and ‘Contractor
number information’ as well as new ‘TEC during the COVID-19 pandemic information’.
›
‘Customer Contact – Total enquiries’ and ‘Customer Contact – Call volume’ are in the ‘Red’. We have actions in place and are
confident we will resolve these quickly, but until we do, we will not reach service leave agreement across the board.
›
Following a review by 9 Dots (external consultants)we have employed additional resource and fast tracked technology, enabling the
team to work more cohesively. It will take time for the new people to building their knowledge, however we are making good
progress and seeing the benefits already.
›
During the COVID-19 lockdown period the team focussed on closing inquiries, a key focus area. In February 2020 we were closing
10 percent, we are now closing 30 percent.
›
We don’t anticipate an increased workload from Tiro Whetū and most apprentice queries will be referred/handled by the Ministry
of Social Development (MSD), however we are preparing for Fees Free, an increase in general study queries and managing changes
with TEOs.

Priority Projects – April 2020

›
RoVE – ‘Amber’

we are making progress with the acceleration that Minister has sought

we received a high number of good calibre, cross cultural, applicants for the Interim Workforce Development Councils (WDC);
a sub-group from the RoVE Programme Board will consider these and make final recommendation for the 48 positions to
Tim Fowler, who has been delegated the authority to appoint the Interim WDCs by the Minister
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
the Interim WDCs will be appointed for a period of up to six months – the formal entities cannot be established until
October 2020.
›
Careers System – ‘Red’

Tiro Whetū – this does not reflect the funding allocated in Budget 2020; now it is funded, a governance structure is being
implemented to manage the fast tracking of Tiro Whetū

Inspiring the Future – we are planning to secure external resource to support a TEC team with internal implementation.
›
Data 2020 – ‘Red’

discussed and minuted during the Chief Executive Report discussion.
›
Unified Funding System (Phase 2), Learner Success, Purpose, Vision and TEC Strategic Priorities, Te Honoa Wānanga (Wānanga
Sector Dialogue) and Giving effect to the TES – ‘Amber’

these will either speed up or slow down following COVID-19.

Employment, Education and Training Ministerial Group
›
To ensure initiatives are able to have a practical impact in a timely way, the Labour Market and the Future of Work Ministers
Groups have been combined to form the Employment, Education and Training Ministerial Group (EETMG). The have weekly
meetings which are chaired by the Minister of Educaiton.

Budget 2020
›
There were five different allocations included in Budget 2020 to support apprentices and access to education; striving for a single
approach for these across agencies is important and will take some time before it becomes business as usual. We are working with
other agencies, i.e. MSD to help develop service design and delivery methods.
›
There is a lot of policy talk/development happening. There is a risk TEC could get caught in the middle, with the Minister making
announcements and us having the information available and ready for learners at the right time.
›
TEC are working with BCITO and the Construction Accord, who both have concerns regarding potential jobs losses or jobs not being
available for existing apprentices. The NZIST are also doing some work in this area.
›
TEC are encouraging ITOs to provide pastoral care and look after apprentices if they lose their jobs or work based learning
opportunities.

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VET marketing campaign
›
The vocational education and training marketing campaign is funded out of Budget 2019; we are preparing for a July 2020 roll out.
Action item 200608/6.1: The VET marketing campaign information is to be circulated to the
Board prior to it commencing in July 2020.
Data 2020
›
This project has moved into the ‘Red’ due to the accumulated impacts from Covid-19 lockdown, delays in finding and on-boarding
developers and the outcomes from a project review.
›
A new project manager was appointed in late February 2020, he has completed a review and options analysis of alternative delivery
approaches. This will be discussed with TEC management in June 2020 prior to an update paper being tabled at the 6 July 2020
Board meeting.
›
The review identified a number of issues regarding project approach and scope and is likely to require the budget to be significantly
increased to deliver on the required outcomes.
›
Grant Thornton (external consultants) completed two reviews of our methodology, however it is possible the reviews were a bit
narrow in terms of quality process set up, and identifying any potential problems with the methodology drivers.
›
There are risks associated with the delay e.g. continuing to use the existing unsupported system.
Action item 200608/6.1: Mat Pawley is to prepare a Data2020 project update for the 6 July 2020 Board meeting.
Tiro Whetū
›
Following the funding allocation in Budget 2020, we are setting up robust governance and programme management structures that
will support successful delivery of the project over the next four years.
›
When considering the new name, it would be good to have both an English and Māori name, we need something that will have
immediate impact with all New Zealanders.
›
The Board will be kept updated as we work through the implementation and renaming process.

Action item 200608/6.3: When renaming Tiro Whetū, both an English and Māori name is to be considered.

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›
The CoRE process is a six yearly process managed by the Royal Society on TEC’s behalf. The Board agreed it had confidence in the
way the Royal Society do this work, however they felt there could be better and timelier communication regarding the review
process.
›
The funding for CoRE comes to TEC from government, with instructions which we translate into the goals and objectives; it is not
clear if these include anything specific relating to vulnerable/indigenous learners, or whether we are missing opportunities in this
area; it is some time since the CoRE’s goals and objectives have been reviewed at a policy level.
›
Irrespective of who is doing the research – we would expect a Māori component and that this is tracked – we have monitored this
in the past.
Action item 200608/6.4: Gillian Dudgeon is to provide the Board with a copy
of the current CoRE goals and objects and next steps.
›
Both CoRE and PBRF were meant to be temporary and have finite lives. They have created stability and become critical to university
portfolios. We need to ensure the funding achieves what we want it to achieve.
›
It was suggested a discussion is needed with the Ministry of Education around policy setting and achieving the links between
research, education and excellence – this would potentially be integrated with the work coming out of the board strategy
discussions.

Action item 200608/6.5 – Ian Lee is to ensure discussions with MoE on CoREs and the links between research,
education and excellence is included in the on-going Board strategy work and next steps.

Audit of Otago Polytechnic – sensitive expenditure issue
›
The Board noted the sensitive expenditure issue raised by the Office of the Auditor General (OAG) as part of its 2020 audit of Otago
Polytechnic.
›
The OAG suggests the issue related to processes and good governance not being followed in relation to an overseas trip for some
staff.
›
Tim Fowler has recently written to the Chair of Otago Polytechnic Limited, Tony Allison (who was not the Chair of Otago Polytechnic
when the trip occurred) and the Chair of NZIST to make clear my expectations with regard to such expenditure.

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TEC Staff
›
The Board expressed their thanks to all TEC staff for their dedication and hard work during the COVID-19 lockdown period – making
particular mention of the ICT team – who went above and beyond with their rapid response in helping everyone set up and work
from home quickly.

Values and behaviour
›
The Board were pleased to see the update on the work TEC are doing internally on values and behaviour and queried whether this
should flow into the current strategy work.
›
Ian Lee noted that once the COVID-19 strategy response next steps of ‘what, how, why’ were agreed by the Board we could drill
down to the next level in terms of values, behaviours and processes.
›
When thinking values and behaviours, it is also to think of the measurement of these – as this helps drive behavioural change.

Diligent (Board Books)
›
Jenn Bestwick noted that a tidy up of ‘Diligent’ was underway by the Board Secretary; archiving many sets of Board papers and
reorganising the Resource Centre with new file structure and content to help ease of use. This will be maintained on a regular basis.
›
The Board noted that Diligent is the preferred option for Board papers and resource material and that it is not normal for a Board to
have access to the organisation’s main filing system.

Risk Register
›
We anticipate the new NZIST will face a number of challenges in 2020/21 as it continues its transformation work – the Board would
like an update from them once their new Chief Executive starts.
Action item 200608/6.6: Murray Strong and Stephan Town are to be invited to the August 2020
Board meeting to provide an update on the potential challenges in 2020/21.

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7
Board Finance report as at April 2020
Minute No. TEC200608/7

The Board noted the ‘Board Finance report as at April 2020’ dated 8 June 2020.

John Soulis overviewed key points from the April 2020 Finance Report:
›
our $0.4m YTD deficit is forecast to increase to a $1m-$2m deficit by financial year end, mainly due to accelerated depreciation
from our fixed assets review and extra annual leave taken during the COVID-19 lockdown period
›
committed programmes are under budget by $3.2m mainly due to delay in spending in RoVE and Vocational Educaiton and Training
Marketing Campaign
›
Grant funding of $1.2b has gone through the accounts
›
No real change in cash.

Sensitive, Board and Chief Executive Expenses
The Board noted the Sensitive, Board and Chief Executive Expenses as at April 2020.

Resolved
The Board Chair:

approved the Board of Commissioners’ and Chief Executive’s expenses for April 2020.
The Chair of the Audit, Risk and Compliance Committee

approved the Board Chair’s expenses for April 2020.
8
Reform of Vocational Education (RoVE) – Programme Update – May 2020
Minute No. TEC200608/8

The Board noted the ‘Reform of Vocational Education (RoVE) – Programme Update for May 2020’ dated 8 June 2020.

›
We are doing a quality job and meeting the Minister’s expectations in relation to accelerating RoVE.
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›
The Minister continues to signal that he would like to see the TITOs transition happen more quickly; we have brought in additional
resources and anticipate receiving draft plans from all the TITOs within the next couple of weeks, this will help in establishing how
this might happen.
›
The plans will be considered and signed off by TEC, we are expecting most to go to NZIST, some will go to Wānanga and PTEs. The
newness of the new structure and system will create some challenges.
›
The Unified Funding System is being recalibrated given some Budget 2020 announcements and COVID-19 – an updated is scheduled
to come to the Board on 6 July 2020.
›
The connection between RoVE and Te Taumata Aronui is working well.
›
The draft Memorandum of Understanding between TEC and NZIST has been sent to NZIST for their input and feedback.
›
Work on the Primary and Construction sector Centres of Vocational Excellence (CoVEs) continues, and is starting for other CoVEs.
›
Work has been accelerated on the establishment of the interim Regional Skills Leadership Groups – this is being completed by the
Ministry of Business, Innovation and Employment (MBIE).
›
The RoVE Programme Board has seen the first draft of the EY Blue print work.
Action item 200608/8.1: Gillian Dudgeon is to provide the Board with a copy
of the draft Memorandum of Understanding between TEC and NZIST at the appropriate time.

9
s9(2)(b)(ii)
in the Taratahi Agricultural Training Centre liquidation
Minute No. TEC200608/9

The Board noted the  s9(2)(b)(ii)
in the Taratahi Agricultural Training Centre liquidation’ paper dated 8 June 2020.

s9(2)(a)
.

›
Good progress is being made with the liquidator, however this is a complex situation that will take time.
›
s9(2)(b)(ii)
will help remove barriers and aid the liquidator in progressing things further.
›
If the farm is sold as proposed – TEC will recoup more money than was previously assumed.
›
Ongoing updates will be provided in the Chief Executive’s Report.
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Resolved
The Board resolved to:
›
agree to s9(2)(b)(ii)
in the Taratahi liquidation to facilitate the sale of the Home Farm to
s(2)(j)
and re-establish vocational education and training on the site
›
agree s9(2)(b)(ii)
subject to the following conditions:

resolution of the claim to the Home Farm by the Perry family

s9(2)(j)
purchasing the Home Farm

appropriate education returning to the Home Farm, including lease agreements being in place and any Crown funding being
approved, and

all required statutory decisions being approved.


10  Statement of Performance Expectations 2020/21
Minute No. TEC200608/10

The Board noted the ‘Statement of Performance Expectations 2020/21’ dated 8 June 2020

The Board:
›
noted that the Audit, Risk and Compliance Committee had recommended the TEC Statement of Performance Expectations 2020/21
to the Board for their approval
›
recorded their thanks to the TEC staff who turned around last minute feedback extremely quickly
›
requested that the Māori translations in the Statement of Performance Expectations 2020/21 be checked for consistency with
other Māori translations in other TEC documents.
Action item 200608/10.1: Paora Ammunson is to check the Māori translations in the Statement of
Performance Expectations 2020/21 for consistency with other Māori translations in otherTEC documents
and advise the Organisation Planning and Performance if any changes are to be made.

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Resolved
The Board resolved to:
›
approve the TEC Statement of Performance Expectations 2020/21
›
delegate the sign out of the final electronic copy of the Statement of Performance Expectations 2020/21 to Jenn Bestwick, Board
Chair and Alistair MacCormick, Audit, Risk and Compliance Committee Chair, using electronic signatures.

11  Wednesday, 27 May 2020 Audit, Risk and Compliance Committee Meeting update
Minute No. TEC200608/11

The Board noted the draft ‘Audit, Risk and Compliance Committee meeting minutes’ for 27 May 2020.

›
Item 6 – Draft Statement of Performance Expectations 2020/21

The Audit Risk and Compliance Committee Chair was not comfortable with the way ‘the commitment to fully fund TEI grants
in 2020’ was reported, however agreed to leave this after follow up emails/discussions with John Soulis and Jeremy Morley
(Independent Consultant) on the Committee.
›
Item 8 – Internal Audit Progress Update

s9(2)(a)
Audit New Zealand, made comment that TEC is very active and positive with its internal audits and their follow
up on actions and that he would struggle to name another organisation that does it as well.
›
Items 9 and 10 - Recruitment and Selection Audit – actions and Recruitment and Selection Audit – Internal Audit Report 2019/20

The Committee strongly recommended TEC fund and accelerate the enhanced use of Springboard for our recruitment
processes.
›
Item 14 – Monitoring the New Zealand Institute of Skills and Technology

There will be significant challenges to monitoring the new NZIST, the Committee noted TEC are working closely and
collaborative with them and lending them resources while they are building their team and knowledge.

TEC, Board meeting minutes – via teleconference – Monday, 8 June 2020

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13  2020/21 Internal Audit Work Programme
Minute No. TEC200608/13

The Board noted the ‘2020/21 Internal Audit Work Programme’ dated 8 June 2020.

›
The Board noted that the Audit, Risk and Compliance Committee endorsed the 2020/21 Internal Audit Work Programme, for Board
approval, at their meeting on 27 May 2020.

Resolved
The Board resolved to:
›
approve the 2020/21 Internal Audit Work Programme.

14  Domestic Violence Leave Policy
Minute No. TEC200608/14

The Board noted the ‘Domestic Violence Leave Policy’ dated 8 June 2020.

›
The Board noted that the Audit, Risk and Compliance Committee endorsed the Domestic Violence Leave Policy, for Board approval,
at their meeting on 27 May 2020.

Resolved
The Board resolved to:
›
approve the Domestic Violence Leave Policy dated May 2020.

TEC, Board meeting minutes – via teleconference – Monday, 8 June 2020

Confidential to Meeting Participants
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15  Financial Policy Review
Minute No. TEC200608/15

The Board noted the ‘Financial Policy Review’ dated 8 June 2020 plus Accounting for Leases Policy and Capitalisation and Capital
Expenditure Management Policy.

›
The Board noted that the Audit, Risk and Compliance Committee endorsed the Financial Policy Review paper plus the Accounting
for Leases Policy, with amendments, and the Capitalisation and Capital Expenditure Management Policy, for Board approval, at
their meeting on 27 May 2020.

Resolved
The Board resolved to:
›
approve the revised Accounting for Leases Policy dated May 2020
›
approve that the Chief Executive be given delegation to approve lease extensions and rights of renewals of no more than 5 percent
per annum of the annual cost of the original lease
›
note that we will update the Delegation Policy to reflect this delegation once approved
›
approve the revised Capitalisation and Capital Expenditure Management Policy dated May 2020.

16  Grants Debtors Write-offs
Minute No. TEC200608/10

The Board noted the ‘Grants Debtors Write-offs’ dated 8 June 2020.

›
The Board noted:

that the Audit, Risk and Compliance Committee endorsed the Grants Debtors Write-offs paper, for Board approval, at their
meeting on 27 May 2020

the status of grants debtors as at 6 May 2020 as set out in the Appendix of the ‘Grants Debtors Write-offs’ report dated
8 June 2020
TEC, Board meeting minutes – via teleconference – Monday, 8 June 2020

Confidential to Meeting Participants
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Close
The Chair thanked everyone for their participation and closed the meeting at 11.20am, before commencing the Commissioner and Chief
Executive Only and Commissioner only sessions – which were not minuted.

Signed as a true and correct record:

Chair

Date: 7 July 2020
TEC, Board meeting minutes – via teleconference – Monday, 8 June 2020

Confidential to Meeting Participants
A1587472