Te Kura Board of Trustees Meeting
Minutes of meeting held Wednesday 10 November 2021
Zoom
Present
Barbara Ala’alatoa (Chair), Maxine Moana Tuwhangai, Stuart Middleton, John Nisbet (in part),
Mele Wendt, Barbara Cavanagh, Simon Heath, Ruma Karaitiana
In Attendance Mike Hollings (Chief Executive), Regan Dooley (Chief Advisor, Strategy), Michael Tompson
(Deputy Chief Executive, Systems and Support), Te Rina Leonard (Deputy Chief Executive
Learning Delivery), Anne Coster (Deputy Chief Executive, Curriculum)
Scribe
Sandra Rekatsinas (Board-Executive Administrator).
Apologies
PROCEDURAL
Section
Subject
APOLOGIES
John Nisbet from 12noon onwards.
STRATEGIC SESSION:
Noted that Climate Change was identified as an item for the strategic session with a focus on the KPMG
report presented to the September Risk Assurance Committee.
Noted the briefing and summary of the KPMG slides about Te Kura’s contribution to climate change and
how it is affected by the various evolutions as a way forward.
Feedback and perspectives were sought, drawing on themes for becoming a climate conscious school.
Talking points included:
• The concept of leadership
‘to do’ rather than
‘lead’ and adopting a clear structured plan to
reflect how wel Te Kura is doing before moving into leadership space was noted.
• Further research into how other Boards enact themselves and advocating for climate change
was also discussed.
• The need to have strong input into the curriculum refresh to ensure climate change is
articulated, and given high priority, so it is clear and concise due to the significant amount of
work to be done towards becoming compliant by 2023.
The Board
accepted the findings of the KPMG Climate Change Maturity Assessment report. Noting
overall as positive. It noted that whilst the report had gaps and lacked content on core business, it
agreed to implement and adopt the key areas of focus.
Next steps:
•
Agreed to embark on Evolution one
(top right-hand corner) to further identify and clarify Te Kura’s
current shape and key areas of focus.
Recommendation: A discussion at the first Board meeting in 2022 as part of the rotation of
Te Kura’s three year-cycle on strategic priorities.
•
Requested a copy of the one-page roadmap to be published into Convene to give the Board a first
phase detailed review of where Te Kura sits and its educative position.
Amongst other things:
Discussed the new approach for noting papers submitted to Board. The intent is that these papers are
solely for the purpose of noting unless otherwise deemed a governance discussion.
Noted the Charter and Annual Plan will be published into Convene and using this as an opportunity to
draw on future strategic discussions.
The Board adjourned for lunch at 11:15am.
OPENING KARAKIA
Whakataka te hau ki te uru
Whakataka te hau ki te tonga
Kia mākinakina ki uta
Kia mātaratara ki tai
Section
Subject
E hī ake ana te atakura
He tio, he huka, he hau hū
Tīhei mauri ora!
The Board Chair, Barbara Ala’alatoa declared the formal part of the Board meeting open at 10:00am,
setting the scene for the meeting.
1
MEETING ADMINISTRATION
1.1
Conflict of Interest Register
Noted the Conflicts of Interest Register with one addition to be made to Board member, Mele Wendt’s
declaration:
Add: Board member - Tāwhiri Board (the body which runs the International NZ Festival of the Arts,
the Lexus Song Quest and the Wel ington Jazz).
1.2
Agenda Review
Noted the Agenda as circulated.
1.3
Minutes of the Board meeting
The Board
received the Minutes of the Meeting held on 10 September 2021 and
approved them as a true
and accurate record subject to one correction to item 2.1 to read…
to have the new membership of the
Employer Committee set up in October 2021.
Moved:
Barbara Ala’alatoa
Seconded: Stuart Middleton
1.4
Action items
Noted progress on the action points, including the fol owing:
• The date for the meeting with Minister Kelvin Davies is 17 November 2021.
• A meeting to be set up with Hon Jan Tinetti to present the
final ERO review report after its release. At the
same time, extend an invitation to Hon Jan Tinetti to attend a future Board meeting.
Amongst other things:
Received confirmation that the end of year prizegiving ceremonies wil mostly be held online except for a
couple of advisory based face to face ceremonies to be held.
The Board to receive a list of cross-regional prizegiving programmes once some of the technical chal enges
and privacy matters have been resolved.
Noted the format for the December 2021 Board meeting is stil to be confirmed as changes to alert level
settings are stil pending.
1.5
Board Meeting Schedule 2021
Noted the Board Meeting Schedule 2021
Noted the Board Meeting Schedule 2022.
2
COMMITTEE REPORTING
2.1
Employer Committee Work Plan 2021
Noted the Employer Committee Work Plan 2021.
Noted the Employer Committee Minutes held on 20 October 2021.
Approved the Employer Committee Terms of Reference with changes as recommended by the Committee.
Approved the updated CE Performance Appraisal Policy and Procedures with changes as recommended by
the Committee.
Noted a summary of matters considered at the October Employer Committee held on 20 October 2021.
Moved: Barbara Ala’alatoa
2.2
Draft Risk Assurance Committee Minutes held on 23 September 2021
Received the draft Risk Assurance Committee Minutes held on 23 September 2021. Emphasis was placed on
the August financial position, and feedback from the Climate Change report.
Moved: Maxine Moana-Tuwhangai
Seconded: Barbara Ala’alatoa
3.
CHIEF EXECUTIVE REPORTS
3.1
STRATEGIC
Noted this item.
3.2
Human Resources report
Noted the Human Resources Report as October 2021 to be taken as read.
3.3
Chief Executive Monthly Progress Report.
Received affirmation that Te Kura is involved in al of the points raised at this morning’s Climate Change
strategic discussion.
Section
Subject
Highlights from the Chief Executive’s report.
•
Vaccination Health Order: Progressing this significant piece of work alongside the complexities and
processes as part of Te Kura’s response plan. Given the size of the school, there has been a good result to
date.
•
MOE Emergency Gateway: Access to this gateway is progressing very wel and that enrolments are
increasing steadily week on week. There have been strong promotional activities run by the MOE to lift
awareness.
Summer School promotion is underway through various channels, including reference in the Education
Bul etin.
The Reintegration Gateway for ākonga who are not eligible for the emergency gateway is also being
encouraged as a result of Covid-19.
•
TK300 for Auckland: The establishment of TK300 is in progress. The intent is to use the He Oranga
Mahuru approach for this cohort. It is anticipated that the ful programme wil be in ful swing in (Terms 1
and 2 - 2022). Allocation of funding has been given for this initiative.
•
Becoming a Bilingual Organisation: A smal rōpū within the Central North region has been set up due to
increasing demand from Kaupapa Māori learners who would like to attend bilingual huinga ako and would
like their learning in te reo Māori.
Te Kura is also partnering with other organisations to develop pedagogical curriculum based in te reo
Māori and finding ways in which to deliver to total immersion schools.
•
Department of Corrections: A Memorandum of Understanding is being developed to deliver Kaupapa
Māori to its ākonga. The nature of the Agreement is based on relationship and trust, and also Te Kura’s
strong alignment with Corrections’ direction.
Amongst other things:
•
Suggested drawing on opportunities for partnering with NZCER about
Tel ing Our Story on Te Kura’s
Curriculum pedagogy practice within the context of learning in an online environment.
•
Discussed Te Kura becoming part of the MOE development of a new Te Rito platform across the
education system. Further work to be done to plan for these requirements into the future.
Received the CE Monthly Board Report for November 2021. Noting the progress update on the Centenary is
well underway given the Covid-19 pandemic. The Communications Manager was acknowledged for al the
mahi done to date on these arrangements.
Requested action: A comprehensive high-level overview of the Centenary programme of events to be
presented to the December Board meeting.
Noted the matters arising from the pre-Board meeting discussion.
Moved:
Barbara Ala’alatoa
Seconded:
Ruma Karaitiana
4.
FINANCE
4.1
Financial Reports
Noted and
approved the September Financial Report.
Moved:
Barbara Ala’alatoa
The Deputy Chief Executive, Systems and Support provided a summary of key points from the financial report
for the month of September 2021 results. Noting overal a favourable position to budget for the month,
year-to-date and year-end. The August 2021 results were also provided in the report and taken as read.
Discussed that level of engagement has slightly dropped compared to the same time last year. The decision
to not run the non-returners process for the last couple of months could show EFTS as overstated and
changes to alert level settings and lockdowns are both contributing factors.
Discussed that Segment 3 has been reforecast down to reduce the number of EFTS which is stil higher than
budget to allow a conservative approach for not allowing the non-returners process to run and the impact of
alert level changes.
Discussed the remaining surpluses from Segment 3 over budget wil be utilized through retained earnings in
the 2022 financial year to help cover known costs – e.g. the Curriculum Refresh.
Noted overal , Te Kura is tracking very wel against Budget.
5.
APPROVALS
5.1
Donations Scheme – Opt-in for 2022
Section
Subject
Agreed to opt-in to the Donations Scheme for 2022 and minute the decision, and record that the Board
has read and accepted the conditions of the Donations Scheme for 2022.
Provided comment that this is based on Te Kura’s Resourcing Notice.
Provided comment that the Board is required to opt into the Donations Scheme on an annual basis to
meet the criteria of the funding.
The Board agreed to the conditions written in the paper and suggested that best practice in the future
would be to approve via the resolution room in Convene and formalise at the next meeting.
Moved: Barbara Ala’alatoa
Seconded: Maxine Moana-Tuwhangai
Prior to the moving to item 6.1, Curriculum and Assessment review and refresh roadmap discussion, the
Board Chair, Barbara Ala’alatoa introduced the paper. She sought the Board’s initial insights into the
direction of the New Zealand Curriculum Refresh framework and change programme of learning over
the next 5 years.
6
DISCUSSION
6.1
Curriculum and Assessment review and refresh roadmap
•
Noted the
draft roadmap for Curriculum and Assessment Review and Refresh 2021-2025 which
appears as Attachment 1.
•
Noted there are budget and resource considerations for current and outyears.
•
Provided comment on the approach proposed and rationale for the level of detail planning
presented.
The DCE, Curriculum provided context and the nature behind Te Kura’s response to the New Zealand
Curriculum Refresh and review of achievement standards overlayed by Te Ara Pounamu to create a
curriculum that responds to ākonga, here and now and into the future.
The Board acknowledged the work done on the Curriculum and Assessment review and refresh
roadmap as impressive and making use of the opportunities ahead. It also encouraged that no matter
what shifts are made along the way, to continue with the proposed approach and detailed planning
presented. The Board endorsed that Te Kura is wel positioned with the methodology produced for the
next stage.
The Senior Advisor Finance was also recognised for her input into this paper.
7.
NOTING AND INFORMATION
Received letter from MOE dated 5 November 2021 to introduce the new Hautū – Te Puna Rangatōpu
(Deputy Secretary – Corporate Group) for Tāhuhu o te Mātauranga.
Received letter from Hon Chris Hipkins about the establishment of a leadership centre within the
Teaching Council
CONVENE: REVIEW ROOM
• Whanau voice Term 4 – Noted with feedback on availability for visits but then deferred due to Alert
level settings.
• CE Board Report – October 2021 – Noted.
• Human Resources Report – October 2021 – Noted with one comment seeking further detail to be
provided regarding the Kaimahi Wel being Survey (September 2021) on the sorts of things that
kaimahi said/suggested in summary. (Response had been shared with the Board on 1 November
2021).
• Projected EFTS 2022 and draft 2022 Resourcing Notice – Noted and discussed alongside Budget
2022 discussions.
CONVENE: RESOLUTIONS ROOM
Considerations:
• 2021/2022 Annual Insurance Renewal - Resolution was passed outside of the meeting.
Moved: Maxine Moana-Tuwhangai
Seconded: Barbara Ala’alatoa
GENERAL BUSINESS
Noted there were no items of general business.
The Board moved into the In Committee part of the meeting at 1.20pm.
Section
Subject
7
NEXT MEETING
December 2021
I move that the public be excluded from the
In Committee section of the Board’s agenda. This motion is made in
reliance of Section 48 (1) of the Local Government Information and Meetings Act 1987.
The general subject matter to be considered while the public is excluded, the reason for passing this resolution
in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of the resolution is:
General subject of each
Reason for passing this resolution in relation to each
Ground(s) under section 48(1)
matter to be considered
matter
for the reason for this resolution
CEO Matters and
Where the exclusion of public is necessary to protect the
s.48 (1) (a) (i )
Personnel/Staffing Matters privacy of natural persons [OIA 1982 s.9 (2) (a) refers, and
also where necessary to avoid prejudice to the School’s
commercial activities [OIA1982 s.9 (2) (i) refers].
Sub-committee Reports
Avoid prejudice to commercial activities (OIA s.9(2)(i) refers) s.48(1)(a)(i )
and
protect the privacy of a natural person (OIA s.9(2)(a) refers)
Stakeholder Matters and
Protect the privacy of a natural person (OIA s.9 (2)(a) refers) s.48(1)(a)(i )
Media Issues
I also move that, Mike Hollings, Regan Dooley and Michael Tompson, Anne Coster, Te Rina Leonard, Simon
Heath, Barbara Cavanagh and Sandra Rekatsinas as being permitted to remain at this meeting after the public
has been excluded because of their knowledge of these matters.
Moved: Barbara Ala’alatoa
Barbara Ala’alatoa
Date: 10 November 2021
Board Chair
Document Outline
