CONCOVE BOARD MEETING MINUTES – 13 OCTOBER 2021
NEXT MEETING: WEDNESDAY 17 OCTOBER 2021, 9AM – 12PM, MICROSOFT TEAMS
WELCOME AND ADMIN ATTENDEES: Co-Chairs
Phil Hokianga, Graham Burke
Board Members
Heather MacKay, Nick Clayton, Amos Kamo, Honor Columbus, Martin Carroll,
David Fabish, Pamela Bell, Craig West
General Manager
Bharti Raniga
In Attendance
Vanessa Nash (ConCOVE Executive Assistant)
Apologies
Bharti joined the meeting approx. 10.30
Heather MacKay left the meeting at 11.00
AGENDA:
Whakatau and Karakia
Given by Phil.
Administration Introductions
All
Updates
Given by everyone.
Register of Interests
No new interests.
Minutes of last meeting
Confirmed by David Fabish, seconded by Craig West.
Correspondence
Nil.
Actions Table
Updated. Action - update due dates, focus on them. Phil, Graham and Bharti to
edit and update before next meeting. (Action Register #136).
Risk Register
Revised high risks only.
Board-Only Time
Occurred
Closing Karakia
Given by Phil
1. General Manager’s Monthly Report
a.
Finances
included in report
b.
Activity
included in report
c.
Recruitment
included in report
d.
Projects
included in report
GM Report –
Covid challenges throughout the team. 100% first vaccination for staff, nearing 100% for double
vaccinated, staff have made their own choices.
Highs and lows with staff in isolation, daily meetings.
Rescoped projects with Martin – going back to original TEC deliverables. Understanding expectations and
requirements.
Performance meeting with TEC was positive with TEC accepting contractual performance is being met. –
TEC expressed interest in the new focus areas in report.
Development of an MoU with Waihanga Ara Rau WDC is underway.
Cultural competency training for staff is planned, delayed due to Covid.
Ethics approval underway.
Financial forecast – delays in appointing staff have led to variances in budgeted expenditure.
Finances –
Expenditure is tracking well with an excess of $1.6m available at the moment. Unused funds have been
transferred to next year’s budget and is available should we need it in 2021.
Annual report has been reforecast, based on change in salaries, different structure with less researchers,
investment in data collection. Costs of QA review panel have been added.
Revised budget for the TEC Annual Report has been shared with the Board.
Projects –
Update on projects given. Deliverables and timings added.
Board wants a stakeholder engagement plan established for each project.
Currently Project Leads report every engagement to Bharti and an engagement register is being built.
Summary to be added to Board papers. (Action Register #139).
How will surveys be implemented? For example, what are the plans for retirees and how to contact
them?
The team is working on research methodology and questions at the moment, plan is to launch in
December. Will share with Board when we have it. (Action Register #139)
Diversity – Bharti heading it with Lydia Harrell as a Researcher.
Advertisement for Diversity Project Lead is in progress. Hasn’t been approved due to MIT understanding
that we were putting a pause on this project. Now actioned.
Concern that Bharti is putting time into Diversity project to meet deadlines, but quality standards may not
be being met.
Discussion about unpacking pastoral care as a final action. Being discussed with all Advisory Groups.
Wants information from Diversity included in other other projects as appropriate.
Bharti to share job descriptions for Project Lead vacancies with Board as soon as they are available, so
that Board members can assist in sharing through their networks. (Action Register #141).
Discussion regarding whether we are able to continue with all projects per original plan, when we only
have 3 project leads? Short of Entry or Career Progression, Diversity, Career Framework.
Concern that we are spreading too thin. Entry / Career Progression are both being run by Tony. Diversity
–being run by Bharti and Lydia.
Lydia’s background as a professor has been on diversity. They are managing writing up research questions
and taking on stakeholder engagement, however, when getting results and data, doing analytics, it will
become testing – this is why we need these positions filled.
Approvals are in system; Martin hadn’t approved them as he had a direction that we would focus on the
three projects before going into other ones. He will be guided by Board on this.
Might be wise to show we can do 3 projects well, see some wins before we expand, or do we have
confidence we can do all 5, realising they are interconnected. Doing 3 only would be a significant
restructuring of timeline.
Concerns we still don’t have our stakeholder engagement sorted. Also, the outputs haven’t been up to
the level of quality expected.
Bharti to put options together for quality management to Board. Until this is agreed and in place, hesitant
to embark on too much more.
Bharti has a draft paper on QA panel, one paper that explains what the system will look like, names of
people who are happy to participate, panel of 2 or 3 people, what they will do. Experts from academic
and industry, contracted in on monthly basis.
Bharti to send paper on Quality Management System to Board by end of week. (Action Register #142).
Staff recruitment –
Recruiting takes up to 10 weeks by the time everything is done taking us to the end of the year.
General discussion on whether to get adverts out now, or embed what we have and get the structures in
place first
It was agreed to advertise vacancies as soon as possible (Action Register #143).
Challenges –
Other organisations are researching same topics, with similar deliverables. Bharti has asked TEC for list of
other programmes but has not had a response.
ConCOVE is navigating this space by collaborating, quite a lot of duplication.
It would be useful for ConCOVE to do a map of all projects currently underway – would be useful for
industry as well as ConCOVE.
Should have been picked up in environment scans for each project. The earlier this can be done, the
better. Need to see what everyone is doing, who they are, so we can understand ConCOVE restraints.
The Board subcommittee assisting with an engagement plan may help scope it up.
Our role is to identify the work that has been done, and then look for gaps. Will find small items that will
be significant in pulling it all together and making big step changes moving forward. Collecting this
information is critical. (Action Register #144).
ConCOVE Communications Manager is currently on bereavement leave, has just returned to NZ and is in
MIQ, Bharti is talking with him later today.
Bharti to work with the sub committee from the Board to ensure the ConCOVE engagement plan is
completed satisfactorily.
Quality Management plan – Bharti to send to Board by Friday 15 October. People to comment ASAP,
approval by next week.
Discussion regarding whether we are going to continue with all projects while we don’t have Project Leads
for them or concentrate on those we have Project Leads for?
Outcome – put on Seek for a couple of weeks, if shortlist not acceptable, go to an agent.
It was agreed to concentrate on the four projects but keep research for diversity afloat like we are now.
Until we are fully staffed we need to get the core parts of the business that are going to make it tick in the
future, engagement plan is key to this, aligned to it is the QA system.
Bharti – engagement plan needs to be framed up, quality processes behind it, underpins all work. Keeping
the momentum going in diversity space is important. (Action Register #145).
Graham – when meet with TEC we will need to update them that the diversity project will be slowed
down, don’t have staff on board to kick off Career Framework, concentrating on 4 projects, one kicking
over where consolidating base / core structures. (Action Register #146).
2. Risk Register
General discussion about ongoing lack of credible engagement plan and reporting of engagement activity
to the Board (Action Register #137). Subcommittee from Board to work with Bharti to establish
satisfactory engagement plan and monthly reporting: Honor, Nick, Pam, Craig.
Discussion about possible ConCOVE presentation to NZCIC
Amos still struggling with ecosystem. Add Vertical Horizons and Kaianga Ora into engagement plan.
Risk Register #9 –
We need to have an upfront conversation with TEC that Covid is affecting programme, don’t have staffing
levels, down on budgeted expenditure, may need an extension past 5 years. Also need to look at the
effects Covid is having on our projects, do we need to change projects to make sure they are relevant,
methodologies in the environment.
Opportunity to work with Te Pukenga and WDC and other parts of RoVE, how can ConCOVE add value to
Vocational Education to react to Covid environment?
If we take on something else, how do we fund it, or take funding out of existing projects, or look at
external projects.
By end of next week, meeting with Kim Ulberg, Martin, Graham, Phil, Bharti – frame up for Board approval
first. (Action Register #137).
Discussion regarding whether current Covid crisis demands our attention to pivot, possibly in Disruption
project.
What is the best way of delivering Vocational Education through digital training during lockdowns?
Businesses going back to work, solely focusing on staying viable. Training is down quite a lot on their
priorities.
Classroom learning will struggle when we can’t have people in classrooms. Part of disruption project, or
new project?
Disruption project is about forecasting trends and gaps. Changing to look at COVID disruption could
require a new project or pausing current project..
Discuss with TEC whether ConCOVE can add value with specific COVID response. See Board Meeting notes
column on Risk Register.
7. General Business
Cultural Competency Training –
A Māori Advisory Group member has requested to join Cultural Competency training being delivered to
ConCOVE staff by MIT.
General discussion about the need for cultural competence training for Advisory Group and Board
members.
Bharti to provide cost of cultural competency training per person to the Board. (Action Register #147).
Outcome – ConCOVE will offer cultural competence training to Advisory Group members and Board
Members, at their discretion if they want to attend. (Action Register #148).
Martin – Simplifying Vocational Qualifications Memo
WDC’s officially became regulatory authorities on Monday of last week, (except for 1)
WDCs will be approving new qualifications from February 2022.
Outcome of review of qualification framework is it is up to each WDC to decide on a case by case basis
whether each qualification will be achieved by a national curriculum, or whether there can be multiple
programmes that lead to that qualification. This will have an impact on how we shape our guidance, for
programmes or national curriculum.
Unit standards are disappearing as we know them. Will be replaced by Skills Standards, like a Unit
Standards, but bigger. WDC’s will approve skills standards relevant to their qualification, where
qualification is comprised of skills standards, providers will be obliged to use those skills standards.
Will take years to fully populate, but takes affect more or less, as of now. Martin can send more info if
interested.
Micro credentials are staying, they can be a qualification in their own right, or can contribute to
attainment of qualification. Public info is what is included in the reading material in the Board Papers.
Tech Park award –
The Board congratulated MIT on Tech Park winning an Australasian Design Award Best Technical Training
facility. Paul Hollings, original MIT rep on the Board had a lot to do with the project. Hats off to the team
for a fantastic achievement.
Board Risk Committee –
There are problems with lack of detail in financials reported to the Board. Options for improvement:
o Bharti to provide added detail in a slimmed down version of the board report added in the
Annual Plan.
o Establish a risk committee that spends time with Bharti before each board meeting and reports
back to board.
Following discussion, it was decided the financials would be provided with added detail based on the template
used for the Annual Report.
Bharti to work with Graham and Nick to develop financial reporting template. (Action Register #149).
Logo –
The updated logo shared in the Board Papers was Approved. (Decision Register #42).
New ConCOVE Members –
Vanessa to email ConCOVE Members for approval. (Completed).
Future online Board Meetings –
Future online Board Meetings will be scheduled for three hours from 9.00-12.00
Invoicing –
Vanessa thanked the Board for their efforts with invoicing Board fees this month. Went smoothly and
appreciate the efforts.
ConCOVE Board Action Register
Item
Person
Due Date
Status (In progress
Responsible
or Closed)
< click on the filter button to untick closed so that the register will only show in progress items
76 Offer roles for Project Leads.
Bharti
30-Apr-21
In progress
Update – Three project leads have started. Still looking
for Entry Project Lead and Diversity. Job descriptions
waiting to go out.
77 Offer roles for Researchers.
Bharti
12-May-21
In progress
Update – Four researchers have started. Looking for
Diversity.
88 Marketing person to work on grassroots level engagement Dom
21-Jun-21
In progress
103 Map out when we feed back into WDC's so we can
Dom
30-Jun-21
In progress
communicate how we plan to translate research into
action (feedback loop / flow chart). Stakeholder
engagement piece - how and when. Update - will follow
after Phil and Graham meet. Update 13/10 - have met.
Don’t see need to have WDC on our Board. 3 tiered
understanding – Bharti doing a MoU. Will need to run
past TEC (funding condition was to have a WDC person on
our Board). Had meeting with DCE from Te Pukenga
about how to engage – very positive. Making progress.
109 Share research methodology with the Board.
Researchers
30-Jun-21
In progress
Update - Each project will have its own method. Share
good common practices, but method needs to be fit for
objectives of the project. Be good to understand balance
between industry / academic and have consistency.
111 Bharti & HR talking about how to engage contractors -
Bharti / HR
30-Jul-21
In progress
advertising or via firms
112 Bharti to ask Kim Ulberg for list of TEC funded research.
Bharti
30-Jul-21
In progress
Update - have asked, waiting for reply.
115 Arrange for ConCOVE representation to be at upcoming
Dom
30-Jul-21
In progress
Trade Shows (touch base 3 - 4 months before they run)
121 Amos to connect Teresa with Ngai Tahu.
Amos
30-Jul-21
In progress
Update - introductions with Iwi are being done when
personal connections, need a plan for connecting with Iwi,
working with Maori Advisory Group. Amos, Phil, Craig can
come back to us on this to give advice and direction and
come back to Bharti. ConCOVE to write iwi engagement
strategy and put together in a wider national plan.
122 Project leads to get closer with Board Member project
Project Leads
30-Jul-21
In progress
champions regarding strategies and objectives with
projects.
Update - broaden now, invite the Board to have a debrief
on focus areas. Bharti to come back and present the flow
of how we intend to do this going forward.
123 If Board has ideas on how to connect with Project Leads, Board
30-Jul-21
In progress
send to Graham and Phil, who will pass onto Bharti to give
to Project Leads where appropriate.
Create a criteria for decision making for ConCOVE
Bharti
13-Oct-21 In progress
Members. Bharti to contact other organisations
127 about their criteria as a benchmark.
128 Give Anthony Butterworth a chance to respond.
Co-Chairs
13-Oct-21 In progress
ConCOVE presents each Board Meeting about
Project Leads
Ongoing
In progress
contacts – scope creep. List of gaps in industry to be
presented to the Board. Can work with Board to
potentially meet other gaps – seek Board feedback.
129
130 Ongoing review process of understanding the
Project Leads
Ongoing
In progress
landscape on a quarterly basis and providing that
feedback.
Bharti to stay engaged with Katherine Hall – has a
Bharti
Ongoing
In progress
131 list of all projects to check for overlapping.
ConCOVE email address to external people? Bring
Dom / Vanessa
5-Oct-21 In progress
up at next meeting. Dom to give feedback. Get
135 something from MIT IT.
136 Update action due dates, focus on them. Phil, Graham
Phil, Graham,
15-Nov-21
In progress
and Bharti to weed out and update before next meeting.
Bharti
Require a stakeholder engagement report at every Board Phil, Graham,
15-Nov-21
In progress
Meeting. Honor, Nick, Craig, Pam to assist with reporting Bharti, Honor,
137 format.
Nick, Craig, Pam
138 Meeting with Kim Ulberg re Covid project. To be framed Bharti, Phil,
22-Oct-21
In progress
up and sent to Board prior.
Graham
Provide up to date stakeholder engagement summaries to Dom
15-Nov-21
In progress
139 the Board at end of Board Papers.
140 Provide Board with detail of implementation of surveys - Bharti
15-Nov-21
In progress
methodology, questions etc.
141 Share JD's of available positions with the Board
Bharti
31-Oct-21
In progress
142 Bharti to provide Board with QA Paper
Bharti
15-Oct-21
In progress
143 Get available positions on Seek ASAP
Bharti
21-Oct-21
In progress
144 Create map of work that all organisations are doing
Phil, Graham,
15-Nov-21
In progress
currently. Honor, Nick, Craig, Pam to assist with scoping. Bharti, Honor,
Nick, Craig, Pam
Stakeholder Engagement plan needs to be framed up,
Bharti, Dom
31-Oct-21
In progress
145 quality processes behind it.
146 Advise TEC the diversity project will be slowed down,
Bharti, Graham, 31-Oct-21
In progress
don’t have staff on board to kick off Career Framework,
Phil
concentrating on 4 projects, one kicking over where
consolidating base / core structures.
Bharti to provide Board with per person cost for Cultural Bharti
31-Oct-21
In progress
147 Competency Training
148 Offer Cultural Competency Training to Board Members
Bharti
15-Nov-21
In progress
and Advisory Groups, if they wish to attend
Bharti to provide new financial reporting format. Graham Bharti, Graham, 31-Oct-21
In progress
and other Board Members to assist with creating new
Phil
149 format.
ConCOVE Board Decision Register
Item
Date
Made Via
1 Agreement that the Board needs to be very clear on the organisation’s
10-Dec-20
Board meeting
mandate before engaging Advisory Groups
2 Annual and Financial Plan - Board confirmed approval of sections 1, 2b, 2c, 4
10-Dec-20
Board meeting
and 5, subject to the changes discussed being added before submission.
3 Agreement to use the title ‘Project Lead’ vs ‘Project Manager’ going forward
10-Feb-21
Board meeting
4 Board Members to receive fixed payment per annum, rather than payment for 11-Mar-21
Board meeting
services
5 Mission Statement and Vision to be bi-lingual
11-Mar-21
Board meeting
6 Risk Regiser - remove risks that are part of ConCOVE Operational cycle and just 11-Mar-21
Board meeting
leave Board risks in there.
7 Replace title - 'Director' now 'General Manager'
11-Mar-21
Board meeting
8 Will trial Teams for Board use, as long as Teams can be kept secure from
11-Mar-21
Board meeting
operations
9 Six researchers is fine for now, to be reviewed in middle of 2021
11-Mar-21
Board meeting
10 Group vs individual applicants for Project Leads - keep an open mind about all 11-Mar-21
Board meeting
applications
11 Women's Advisory Group - to include people who identify as Women, or non-
11-Mar-21
Board meeting
binary
12 Board Members can attend Advisory Group meetings as an advocate or
11-Mar-21
Board meeting
ambassador, but do not need to be at every meeting
13 Create Action list and Board Decision Registers
8-Apr-21
Board meeting
14 Advisory Groups will have 12 members.
8-Apr-21
Board meeting
15 Advisory Groups - members limited to one group per person.
8-Apr-21
Board meeting
16 Advisory Groups - members must represent the demographic of the group they 8-Apr-21
Board meeting
are in
17 Advisory Group member criteria - Maori and Pasifika - must be range of ages,
8-Apr-21
Board meeting
mix of gender, have geographical spread, different industries and a cross
18 section
Advis o
ory f experie
Group nce.
member criteria - Women - a range of ages and ethnicities,
8-Apr-21
Board meeting
geographical spread, different industries, cross section of experience.
19 "Disruption" project title passed
8-Apr-21
Board meeting
20 "Entry" project title passed
8-Apr-21
Board meeting
21 "Productivity" project title rejected. Vote to change to "Career Progression"
8-Apr-21
Board meeting
passed.
22 "Diversity" project title passed
8-Apr-21
Board meeting
23 "Sustainability" project title passed
8-Apr-21
Board meeting
24 "Sustainability" benefits passed
8-Apr-21
Board meeting
ConCOVE Board Decision Register
25 Charter document approved and passed
9-Apr-21
Board group email
26 Women's Advisory Group - 12 members selected, group formed
16-Apr-21
Board group email
27 ConCOVE Member accepted - Paul Merson
16-Apr-21
Board group email
28 ConCOVE Member accepted - Doug Leef
29-Apr-21
Board group email
29 ConCOVE Members accepted - Andrew Cowan, Jacqui Neilson, Bruce
5-May-21
Board group email
Whittaker, Mike Grumball
30 Maori Advisory Group - 10 members selected, group formed
5-May-21
Board group email
31 Proverb agreed on - "The role of the skilled (pūkenga) wayfinder is to know the 5-May-21
Board group email
start, envision the destination and chart the journey."
32 ConCOVE Members accepted - Simon Carroll, Harp Davenport, Isaac Liava'a,
12-May-21
Board meeting
Kieren, Matthew Fiso, Sadegh Aliakbarlou, Teresa Poli
33 Pasifika Advisory Group - 7 members approved, yet to make a decision
12-May-21
Board meeting
regarding Mark.
34 Mark Talanoa approved as a Pasifika Advisory Group Member
25-May-21
Board group email
35 ConCOVE Members accepted - Maurice Ridler, Wayne Kohi, Andrew Olsen,
27-May-21
Board group email
Adrienne Miller, Ian Chamberlain, Ian Satherley, Megan Darby, Craven Wetere,
TJ Daly
36 Change to diversity project description - "Identify and understand the barriers 1-Jun-21
Board group email
for the diverse range of people entering …"
37 ConCOVE Members accepted - Michelle Miranda, Pete Sleeman, Joanne Verry, 16-Jun-21
Board group email
Michael Braggins, Adrienne Miller, Joseph Rosendaal, Darren Stanton, Andrew
Donohue, Stuart Hindley, David O'Connor, Jay Vaai, Manu Palelei, Mahrukh
Khan, Mani Saini, Mark Talanoa, Graham Burke, Vanessa Veart-Smith, Vanessa
Nash, Saia Finau Latu, Dennis Keys, Wendy Baker, Nigel Sun, Sue Brotherton,
Theresa Rongonui, Pauline Sutton, Liz Watson, Claire Johnson, Minas
Liarokapis, Wayne Maynard, Kingsley Hannah, Linda Aumua, Saba Shaffakat,
Travis Timoko, Marion Nieuwland, Dave Watson, Terri-Ann Berry, Katherine
Hall, Courtenay Hurt-Suwan, Sarah Toase, Tash Nansen, Terekino Vaireka,
James MacKay
38 Change Disruption project title to 'Disruptive Technology' - vote occurred, no 16-Jun-21
Board meeting
change. To remain as 'Disruption'.
39 ‘Tuhura: Concove - The next generation of construction education.’ - Maori
21-Jul-21
Board group email
name for ConCOVE approved by the Board.
40 ConCOVE Members accepted - Danny Reily, Robert de Roo, Carl Rankin,
31-Aug-21
Board group email
Norman Kete, Craig Thorne, Robbie Paul, Liletina Vaka, Paul Hallahan, Ruth
Berry, Andrew McNaught, Steve Kennedy, Dani Mao, Gary Whittaker, Zeno
Park
41 Option B for ConCOVE Tuhura Logo voted in.
15-Sep-21
Board meeting
42 Final ConCOVE Tuhura logo approved.
13-Oct-21
Board meeting
43
44
Name of CoVE
Co
:
nCOVE
Name of Lead T
MIT
EO:
Report:
ConCOVE Risk Register
Date:
13.10.21
Description of
Risk Management
Potential cause(s) of
Level of Risk
risk
Consequence
Level of Risk
Approach
the risk
Likelihood
Level of Risk
(post Risk
Person
Risk
No. ["Risk of …
Risk Type
s
acceptable to
[What is being done
Timeframe
Comments from Board Meeting
[What could cause the
(Currently)
(Currently)
Management
Responsible
Status
resulting in ……
(Currently)
Board
to manage the
risk to occur?]
action)
"]
risk?]
Risk of
Roles going out on
inadequate
seek, reaching out to
industry contacts and
Project Lead
resource to
Operational
Delay in recruitment
recruitment team.
General
13/10 - Still short two project leads - potentially 3 (Career Framework). Keeping these two
6
Moderate
Possible
Medium
High
Interim - tony doing
Medium
28-Feb-21
Open
positions on hold under other 3 are bedded down? Bharti doing Lit Review for Diversity to
undertake
Capability
process
Manager
entry. Board and
progress it and meet timelines. Graham feels strongly we focus on current projects?
required work
Advisory Group to
in March/April
assist recommending
people.
2021
Risk of
Reduce - a) Task
stakeholders
Board Members to
engage with
13/10 - While still recruiting and projects learning – converting interest into action in projects.
not being
Leave at high until people are firmly engaged. Bharti - should be resolved in 3 months. Roles
stakeholders, b)
engaged,
Poor awareness of
Board Co-
going out on seek, reaching out to industry contacts and recruitment team. Interim - Tony doing
implement the Stkhldr
resulting in
ConCOVE in
entry. Board and Advisory Group to assist recommending people. 13/10 update - engagement
Engmt/Comms Plan.
chairs,
with South Island, need to start adapting, great to have plans in place about how we will engage
poor
construction and
Need descriptions of
Board
should the North continue to be disconnected. Alternative engagement approaches needed. Pivot
8
Reputational
Major
Likely
Low
High
Medium
Open
Open
participation in
education sectors
projects, FAQ's,
Members,
to digital. Stakeholder reporting - each month, who has Bharti been engaging with. Overview.
Doesn't just sit with Bharti - engagement around projects we have stood up, wider network that
ConCOVE
Low interest in
talking points, how we
General
fit in with WDC etc
needs to be engaged rather than just Advisory Groups. Ensure those connections into projects
projects and
ConCOVE's mandate
Manager
are being fostered by Bharti or actively sought by Project Leads. Need a decent stakeholder
urgently. After scope
engagement plan / map. Need overarching plan, and each project plan. Join a CIC meeting?
poor support of
reset with Martin,
Join with Vertical Horizons.
ConCOVE in
Bharti will advise plan
general
to the Board.
13/10 - Need to up game on online engagement. Avoid being on radars for extension of timeframe due to Covid.
Develop an action plan for how we are going to work through this. Impacts on design of projects themselves,
particularly diversity project - industries need to learn how to live / work under restrictions, will have an impact on
priority groups. Disruption project - should we be looking at urgently investigating how VE can pivot to meet
needs of industry in Covid environment? TEC purpose for CoVES - second point is 'how education is delivered' -
perfect opportunity to do prototyping in this space? As much as it relates to training, can't think of why this isn't
in our scope. Find a value adding niche. Redesign projects to factor Covid in. A lot of engagements cancelled
because people are too busy, training could be paused for some time. A lot of work about digitial online learning -
Risk of another
Accept - remote
could leverage off this. If we can analyse whole ecosystem in NZ for online learning capability, look at collab at
what was a silo'd industry into best practice. Join the dots and make recommendations to industry ASAP, if
COVID-19
working, central
acceptable to TEC and funding. Covid is not going to go away. On job learning may suffer due to businesses
database.
needing to do what they have to, to stay viable. Focus 5 - 10 years out changing before our eyes. Response to
lockdown,
Everyone working
Covid - accelerate and challenge what we consider to be priorities, what is important for business at this time in
resulting in
really well
the workstream. Engagement piece will guide us. Where are they hurting, what is it we can participate in?
What is industry telling us they are going to do about this, how does ConCOVE partner and function as leaders
difficulties for
transitioning in and
General
in this disrupted space? Action - change of focus in distruption project. Comms with TEC if agree this is our
the General
Operational
Community
Almost
out of office, working
Manager
9
Minor
Low
High
Low
Ongoing
Open
strategy, a strategic plan to focus on Covid and challenges currently facing. Next step - small group of Board to
Managerate and Capability
transmission
Certain
from home. Board
Board Co-
sit with Te Pukenga and TEC, 5 projects originally designed, Covid is a disruption we need to pivot towards, can
Meetings online. We
you work with us to redesign the projects to properly face this, without overlapping. Forecast extension of time.
Board to work
Chairs
Action - Phil, Graham, Martin, Bharti to go to TEC in first instance. Frame up better and share with Board
haven’t been doing
before going to TEC. Quite a change of direction - how does it affect current work done in the distruption project
together in-
national consultations
to pivot towards Covid outcomes that will benefit industry? Current outcomes still relevant. Instead of a
person, and
to date – this will test
redeployment, make sure context and lens of Covid is brought into the project - visibly address it. Relevance of
Covid be present in all projects. Building resilience into projects to deal with a changing environment. All
with the
the way we work, and
projects still have validity, align with view we should talk to clients about whether Covid itself creates a new and
stakeholders.
this risk.
immediate project to be helpful in this space. Already groups doing this - ConCOVE could help? Strategically
position ourselves as a resource for the sector that can pivot at short notice as needs require. Action - Talk to
TEC immediately, talk to key clients and go from there. Faciliatation and filling gaps. May need to think about
what projects we divest - budget was to be used on the 5 projects, if divert to doing something here and now,
what other projects do we pair back or cut, drop or delay, or go to an external funding source - TEC? Funding
agreement, section in there 'what other funding we have taken on' - we are able to go over and above what we
have agreed to do with TEC, as long as we deliver what we have agreed to TEC. Can't commercialise as we
don't own IP. Can be from government or private.We aren't on track with current 5 projects, can we deliver
another one?
Reduce - Board,
General Managerate,
PM's and Advisory
Groups being
provided very clear
verbal and written
information on the
Risk that scope
Board not being
scope of ConCOVE's
of ConCOVE's
clear on scope
mandate and each of
Concern that we focus too closely on thing and miss bigger
mandate
General Managerate
the projects
Co-Chairs,
context. Will take time to have confidence in. Will be here
creeps,
not being clear on
Schedule updates
Operational
with these groups to
General
for a year. What is mandate creep? As we have been
16 resulting in un-
scope
Major
Likely
Medium
Medium
Low
Ongoing
Open
Capability
remind them of the
Manager,
defining and redefining projects, trying to capture what we
focussed work
Project Managers not
original scope to.
MIT Host
need to. Actually being effective, need to deliver tangible
and
being clear on scope
Minimise / correct
products at end.
compromised
Advisory Groups not
deviation. Plan
outcomes
being clear on scope
forward to do a six
monthly scope check.
Service vs project
lead – mitigate with
being transparent
with Board. Work
with Martin to rescope
it working well.
Risk that
Reduce - Ensure
ConCOVE is
Comms activity
seen as being
reinforces the
'academic'
organisation's
Industry having a
mandate and
rather than
pre-conceived idea
emphasises Board and
17 'industry'
Reputational
Major
Possible
Low
Medium
Low
1-Jan-23 General Manager
Open
that this will be an
staff industry
focussed,
academic exercise
credentials/
making
experience
industry
Our point of difference
is our projects are
engagement
industry lead.
more difficult
Risk that
Reduce - Ensure
ConCOVE is
ConCOVE's office
Comms activity
perceived as
being physically
reinforces the
organisation's
being Auckland
based in Auckland
nationwide mandate
or Wellington-
ConCOVE General
and schedule industry
centric,
Managerate staff
activity across the
18
Reputational
Minor
Possible
Low
Medium
Low
1-Jan-23 General Manager
Open
resulting in
being Auckland-
country. Project leads
difficulty
based
being advertised
across New Zealand.
securing
Alternate Board
Bharti and Project
nationwide
meetings based in
Leads moving into
industry
Auckland
South Island with
engagement.
engagement
Risk of not
being able to
clearly identify
potential
Learners,
Operational
No existing database
Reduce - seek active
19
Moderate
Possible
Low
Medium
input from industry,
Low
1-Jul-21 General Manager
Open
making it
Capability
available
schools, MBIE, MSD
difficult to
include them in
our Stakeholder
engagement
Reduce - Work with
MIT's data security
policy and protocols
Risk of data
Deliver strong training
security being
for all ConCOVE staff
compromised
Poor security
who will be working
and information
protocols in place
with data. Privacy
20
Reputational
Major
Possible
Low
Low
Low
Ongoing General Manager
Open
given on the
Poor training of staff
laws updated, need a
condition of
working with data
policy / systems /
protocols in place
anonymity is
(items from MIT
released
automatically). Add
password to database
file.
Reduce - Ensure
ConCOVE's office
Comms activity
Board Co-
being physically
reinforces the
Risk of
Chairs,
based on an MIT
organisation's
ConCOVE being
mandate and
Board
21
Reputational
campus; Bid led by
Minor
Possible
Low
Medium
Low
1-Jan-23
Open
seen as MIT-
independence. MIT
Members,
MIT, MIT email
hosting us is an
centric
General
addresses, MIT
opportunity - risk still
Manager
systems & resources
exists until ConCOVE
is more visible.
Risk that
ConCOVE
Project milestones
doesn't deliver
are missed
Reduce - Strong
General
22
Reputational
Moderate
Possible
Low
Medium
project management
Low
Ongoing
Open
the outcomes
Stakeholder comms
Manager
and strong SE comms
by the dates
are not kept current
that it said it
Reduce - Strong
Not doing a full
environmental scan at
'environmental scan'
the start of each
Risk of
prior to commencing
project
Operational
Still high as we are early in projects. 13/10 - on top of this. Katherine Hall set up, keep on top of
Strong SE with other
General
23 replicating the
project
Minor
Possible
Low
High
Low
Ongoing
Open
it. Opportunity to partner, rather than duplication. Identify what other projects are being done.
Capability
players around
Manager
work of others
Not engaging with
Central Government. Amos and Graham to discuss after.
possible co-design.
other players in
Diversity Worx project
collaborative manner
an issue. Meeting
planned to discuss.
Reduce - plan and
Risk that
deliver regular comms
ConCOVE
Poor SE comms
to Members and
Members don't
provide opps for
24
Reputational
leading to low
Moderate
Possible
Low
Medium
Low
Ongoing
General Manager
Open
feel they get
input. Need a plan
engagement
keeping members
'value' out of
engaged from
belonging
industry perspective.
Poor understanding
Risk that the
and/or poor
Advisory
communication of
Operational
General
25 Groups are
the roles of the
Moderate
Possible
Low
Medium
Low
1-Jun-21
Open
Capability
Manager
unclear on their
groups by the
mandate
General Manager or
Board
Risk that we
may not be
seen as diverse
Lack of female
Have Teresa as a
General
27
Reputational
Moderate
Possible
Low
Medium
Low
1-Jun-21
Open
Pam advised to leave this
with all male
applicants
project lead now.
Manager
Project Leads to
date.
Reputational
risk exists for
all ConCOVE
Staff, Board
Lack of female
Board Co-
28 Members,
Reputational
Moderate
Possible
Low
Low
Low
Ongoing
Open
applicants
Chairs
Members and
Advisory Group
Members in
their behaviour
ConCOVE Board Members –
Conflict of Interest Register
Updated 13.10.21
Conflict Date
Board
Conflict
of Details
Number Conflict
Member
Interest
Noted
3.
17.5.21
Phil
Toitu
Toitu Tairahiti Housing Limited Project. Iwi –
Hokianga Tairahiti
Government giving them $200m to build 500
Housing
whare different Iwi locations. Waikato - $4B.
Limited
Inland port at Ngaruawahia.
