J Minutes 15 Sept 2021 redacted.pdf

CONCOVE BOARD MEETING MINUTES – 15 SEPTEMBER 2021
NEXT MEETING: WEDNESDAY 13 OCTOBER 2021, 9AM – 12.30PM, MICROSOFT TEAMS

WELCOME AND ADMIN
ATTENDEES:
Co-Chairs

Phil Hokianga, Graham Burke
Board Members
Heather MacKay, Nick Clayton, Amos Kamo, Honor Columbus, Martin Carroll,
David Fabish, Pamela Bell, Craig West
General Manager

Bharti Raniga
In Attendance

Vanessa Nash (ConCOVE Executive Assistant)
Apologies



AGENDA:
Whakatau and Karakia
Given by Phil.  Phil acknowledged those that have passed, or are sick, or struggling

with level 4. Updates from all around the room. Please ensure you stay safe, look

after staff.
Administration
Introductions

All
Register of Interests

No new interests.  Closed Unitec interests (#1 and #2).
Minutes of last meeting
Confirmed by David Fabish, seconded by Craig West.
Correspondence

Refer to ConCOVE Member – Anthony Butterworth in the minutes.
Actions Table

Updated
Risk Register

Revised all risks.
Board-Only Time

Occurred
Closing Karakia

Given by Phil

1.  General Manager’s Monthly Report
a.
Finances

included in report
b.
Activity

included in report
c.
Recruitment
included in report
d.
Projects

included in report
1.  Did not go through the report in the meeting, majority was covered in other discussions.
2.  At least 3 staff were close contacts of Covid infected people, waiting for testing, apprehension. 14-day
isolation. Young mums struggling with toddlers around the house. Productivity stayed up, team morale is
good. But now starting to have enough.
3.  A lot of businesses went into online mode very well, concerns about flow on affect with supply chain /
timing issues.
4.  Graham – Bharti and Vanessa have done a fantastic job pulling the team together. Wellbeing side of
things is so important.
5.  Recruitment - Diversity Project Lead resigned. Everyone pitching in. Entry Project Lead offer declined.
Tony Atina still doing this.  Going on seek and to recruitment company.  Diversity Project Lead resignation
– Martin – complaints, counter complaints. Lawyers brought in to manage process, person left employ.
No pay out of any kind required, circumstances of departure are covered by a non-disclosure agreement.
Co-Chairs kept abreast by Marin during the process. What is the market like to get the right people? It
has been extremely difficult to find the right calibre.  Using industry connections to find people.

2.  Correspondence
1.  ConCOVE Member – Anthony Butterworth. Complaint about Anthony Butterworth, business in
liquidation, complaint from a creditor, not a reputable person, bought ConCOVE into disrepute having his
name on our list.  Graham looked into him – claiming is he a member of groups that he isn’t.  We let him
know we would be removing him, he wants details of the complaint to refute it.  Do we just remove him?
Board suggestions – need to deal with it in a face to face way, keep confidence of complaint, he needs to
be able to refute the claim. Develop a list of criteria to guide decision making. It’s at our discretion about
who is a member.  Create criteria, give Anthony a chance to respond. Bharti to contact other
organisations about their criteria as a benchmark (Action Register #126). Anthony needs to be able to
have a say (Action Register #127).  Park issue until we have criteria.

3.  Advisory Groups
1.  Possibly stood the Advisory Groups up precipitously. We don’t have good robust plans for each project
with clear goals and direction, sense that the Advisory Groups have been invited to do their mahi before
we had clear direction to share with them.  Reading minutes reinforced this. Potentially slow down with
Advisory Groups? “Project Leads need some time to polish focus areas and then we can work with you”.
2.  How did the last Pasifika Advisory Group meeting go? A lot more positive than meeting before. Stan and
Tony – meeting based around Entry and Career Progression, agreed an agenda beforehand, Stan took
control of the meeting, chaired well.  Positive vibe. We managed to turn it around. Biggest issue was they
felt that they set an agenda which was changed, felt they were being used, when they want to be useful.
Other two advisory groups?  No issues with Women’s Advisory Group, some rumbles in Maori Advisory
Group, Graham has sat in on all meetings.
3.  Pasifika Advisory Group – one person wants to bring up renumeration at next meeting.
4.  Bharti – on 4th lot of meetings with Advisory Groups. Every one – purpose and vision, objectives given to
all groups. Women’s Advisory Group – long, robust discussions.  Formed focus areas over last 3 meetings,
focus areas now being shared with them.  Feedback always been positive and good. Maori Advisory
Group – very similar, chair, Kylie Nelio, and Bharti talk a lot, very interested in Sustainability. Pasifika
Advisory Group – from beginning, been a cautionary place, we weren’t able to break bread with them due
to online meetings. Topic of them having their own budget bought up. They wanted to have a Pasifika
strategy that served their purpose, what ConCOVE will do to help them achieve their objectives – had to
resolve this over last 2 meetings. Last meeting with Stan in a better place. He is more aligned – we are
going to meet Pasifika Community objectives, that ConCOVE will deliver this. It’s about understanding and
aligning.
5.  Ministry of Pacific People report released recently – amount of unpaid / volunteer work Pacific people
contribute to particularly corporate organisations.
6.  Renumeration will come up at next Pasifika Advisory Group meeting.
7.  Thoughts on renumeration / koha – some Board members not against it. Understanding the motivations,
right people there for the right reasons is key to success. Martin - we didn’t budget for it. When we
advertised for Advisory Groups, we were clear that they were not remunerated positions. If we are going
to commit resource, Bharti will need to rework the budget. Assess the value the of the Advisory Groups in
monetary terms rather than generic engagement terms. Would have been good if they had raised it
before accepting the position. Discussion – if they arrived on voluntary terms, should stay with that for
now, need to make them feel valuable. Provision of food and face to face is a valuable way to spend
money, help with their engagement.  All three Advisory Groups would need to be on the same level, if pay
one, pay all. Only one person that is making this approach, they knew what they were getting themselves
into, 99% accept it. Advisory Group members invited to stakeholder meeting, can’t take hours out of day
to attend, have a meet up for Advisory Group members after the event, outside of work hours.  Make
them feel valued.
8.  Bharti has a plan for Advisory Group meetings, bringing everyone together face to face.
9.  Diversity – Bharti has spoken to Women’s Advisory Group and Maori Advisory Group chairwomen to work
with them closely, they are onboard and want to collaborate, work out what the gaps are and focus areas
for ConCOVE.  To have access to these 3 groups, particularly with gap in Diversity space, is a great thing.
10. What else can we do to keep AG members engaged?  Will think about this.  Focus groups will connect in
with AG members.

4.  TEC Midyear Report
1.  Page 69 of report – “Board communicates with RSLG and WDC” – if its informal, who is doing it?  Phil and
Graham are speaking to them, organising meetings as they start to fall into their positions. Definitely
happening. Have a formal meeting next week to kick start introductions.
2.  Typo – Martin Carroll – deputy spelt wrong.
3.  Project 1 mentions apprenticeships sharing with 2, not in project 2.
4.  Approve report (with above corrections made) - David Fabish moves, Pamela Bell seconded.

5.  Project Update
Martin’s update on reset –
1.  Reset came about because first version of midyear report was very different to finalised one. Difference
between direction of projects, and what was signed off initially by TEC. Held a meeting with Co-Chairs,
Bharti and Team, and Martin, rewrote the report. In process, helped us identify areas where teams had

possibly started to go down paths that were going to get them too far away from original intent of
projects.
2.  Got TEC report in, for compliance. Sent to Te Pukenga on time. They were a day late in getting it to TEC,
who now has it. No feedback from TEC, bear in mind we might not hear back.
3.  Project by project, have an hour-long meeting with Bharti, Martin and project team, and have a reset. Go
back to original intended deliverables, making sure project plans rooted from that starting position. Think
about how go forward from there.
4.  Generic things arisen – projects that were up and running first, moved too fast to external engagement,
getting people excited about projects before team had clarity of what core goals were, original intended
deliverables were.  Teams started to get into trouble with lack of focus.
5.  Project team needed to think more about their methodology, types of methods to use to achieve
deliverables. All started looking at case studies, lit review, without understanding the purpose of lit
review – which was not to have a scholarly article, but assess the state of play, find who the players are,
what they are doing, making sure we don’t trip over the work of other people, who we should be
combining with, where the gaps are relating to our projects.
6.  Have had two reset meetings – Disruption and Sustainability. Discussed details.
7.  Not as much reset on Sustainability as needed on Disruption.
8.  Career Progression and Entry review next week.

General -
1.  ConCOVE presents each Board Meeting about contacts – scope creep.  List of gaps in industry to be
presented to the Board.  Can work with Board to potentially meet other gaps – seek Board feedback.
(Action Item #128)
2.  Lit Review / landscape assessment – allowed us to assess the playing field, now we have to move that to
the side and do the work that’s come out of it.  We can have an ongoing review process of understanding
the landscape on a quarterly basis and providing that feedback.  (Action Item #129).
3.  Bharti to stay engaged with Katherine Hall – has a list of all projects to check for overlapping. (Action Item
#130).

6.  Marketing and Comms
Logo –
1.  Option B for ConCOVE Tuhura Logo voted in. (Decision Register #41).  Get two versions of logo – one with
tagline, one without tagline.
2.  Must pronounce Tuhura right.
3.  If you have any more recommendations for tagline, send to Vanessa.  (Action Item #131).  Should there be
a macron above the first U? (Action Item #132).

General -
1.  Introductions with Iwi are being done when personal connections, need a plan for connecting with Iwi,
working with Maori Advisory Group. Amos, Phil, Craig can come back to us on this to give advice and
direction and come back to Bharti. ConCOVE to write iwi engagement strategy and put together in a
wider national plan.  (Action Item #121)
2.  2022 Calendar – timeline of events created to support requirements and keep on top of external reporting
requirements to TEC. Feedback - 27 July – third week of school holidays. Any feedback on schedule let us
know.  (Action Item #133).
3.  Christchurch event will be rescheduled.
4.  Lift profile of engagement with South Island.
5.  Two email addresses – ConCOVE email address to external people?  Bring up at next meeting. Dom to give
feedback.  Get something from MIT IT.   Paho to go from [email address]. (Action Item #134).

7.  General Business
Projects -
1.  Does Board want a specific paper on research methodology?  Each project will have its own method.
Share good common practices, but method needs to be fit for objectives of the project. Be good to
understand balance between industry / academic and have consistency.
2.  Sustainability Lit Review due Q4. Not completed yet
3.  We are organising for Lit Reviews, reports to go to Lit Review, then will send final products to Board.

4.  Bharti to get back to Dave about connecting with David Kelly and Brian Rosenberg. Bharti also to connect
with Constructiv. (Action Item #114).
5.  How are we identifying female learners – diversity space with women – captured in every project, every
project has a diversity space. Diversity project has a big component of this.
6.  Project leads to get closer with Board Member project champions regarding strategies and objectives with
projects - working on key objectives, once this is done, will invite Board Members dependent on time and
interest, to some focus areas. Should Board Champions help Project Lead’s shape the work earlier rather
than later?  The degree to which industry partners are helping shape these projects is important. What is
the status of the shaped project at? Martin – work he has been doing with the teams isn’t around
finalising the project plans, more helping the teams understand original intent of the projects. Teams had
started to drift from original intention. Been doing a reset with team, so original intent is understood.
The sooner we can get Board Project Champions involved, the better.  How the projects connect with
industry to get engagement and feedback is really important.  Understanding planning is important to
Board. Some project focus areas have been submitted to TEC – came from engagement with industry and
Vocational Education by project leads, in the papers submitted to TEC – broaden now, invite the board to
have a debrief on focus areas. Bharti to come back and present the flow of how we intend to do this
going forward. (Action Item #122).

ConCOVE Board Members –
Conflict of Interest Register

Conflict  Date
Board
Conflict
of  Details
Number  Conflict
Member
Interest
Noted
3.
17.5.21
Phil
Toitu
Toitu Tairahiti Housing Limited Project.  Iwi –
Hokianga   Tairahiti
Government giving them $200m to build 500
Housing
whare different Iwi locations. Waikato - $4B.
Limited
Inland port at Ngaruawahia.

ConCOVE Board Action Register
Item
Person
Due Date
Status (In progress
Responsible
or Closed)
76 Offer roles for Project Leads.
Bharti
30-Apr-21
In progress
Update – Three project leads have started. Still looking
for Entry Project Lead and Diversity.
77 Offer roles for Researchers.
Bharti
12-May-21
In progress
Update – Four researchers have started. Looking for
Diversity.
88 Marketing person to work on grassroots level engagement Dom
21-Jun-21
In progress
103 Map out when we feed back into WDC's so we can
Dom
30-Jun-21
In progress
communicate how we plan to translate research into
action (feedback loop / flow chart). Stakeholder
engagement piece - how and when.  Update - will follow
after Phil and Graham meet.
107 Create a booklet of PowerPoint to leave with people
Dom
30-Jun-21
In progress
109 Share research methodology with the Board.
Researchers
30-Jun-21
In progress
Update - Each project will have its own method. Share
good common practices, but method needs to be fit for
objectives of the project. Be good to understand balance
between industry / academic and have consistency.
111 Bharti & HR talking about how to engage contractors -
Bharti / HR
30-Jul-21
In progress
advertising or via firms
112 Bharti to ask Kim Ulberg for list of TEC funded research.
Bharti
30-Jul-21
In progress
Update - have asked, waiting for reply.
113 Share key notes from Lit Reviews on Linked In and website  Dom
15-Aug-21
In progress
114 Nick to introduce ConCOVE to Dave Kelly.
David, Nick
30-Jul-21
In progress
Update - Bharti to get back to Dave about connecting with
David Kelly and Brian Rosenberg. Bharti also to connect
with Constructiv.
115 Arrange for ConCOVE representation to be at upcoming
Dom
30-Jul-21
In progress
Trade Shows (touch base 3 - 4 months before they run)
116 if anything coming up where we can send ConCOVE
Board
Ongoing
In progress
representative in to speak, please let us know.
118 Revisit ecosystem in October once RoVE system develops.   Board
1-Oct-21
In progress
119 Update ecosystem and get statements about how the
Dom
20-Jul-21
In progress
system works. Update - waiting for WDC update on how
to engage.
120 Phil to connect with Teresa re Toitu Tairahiti Housing
Phil
30-Jul-21
In progress
Limited Project, Waikato Tainui, BRANZ.
121 Amos to connect Teresa with Ngai Tahu.
Amos
30-Jul-21
In progress
Update - introductions with Iwi are being done when
personal connections, need a plan for connecting with Iwi,
working with Maori Advisory Group. Amos, Phil, Craig can
come back to us on this to give advice and direction and
come back to Bharti. ConCOVE to write iwi engagement
strategy and put together in a wider national plan.

122 Project leads to get closer with Board Member project
Project Leads
30-Jul-21
In progress
champions regarding strategies and objectives with
projects.
Update - broaden now, invite the Board to have a debrief
on focus areas. Bharti to come back and present the flow
of how we intend to do this going forward.
123 If Board has ideas on how to connect with Project Leads,  Board
30-Jul-21
In progress
send to Graham and Phil, who will pass onto Bharti to give
to Project Leads where appropriate.
126 Create a criteria for decision making for ConCOVE
Bharti
13-Oct-21 In progress
Members. Bharti to contact other organisations
about their criteria as a benchmark.
127 Give Anthony Butterworth a chance to repond.
Co-Chairs
13-Oct-21 In progress
128 ConCOVE presents each Board Meeting about
Project Leads
Ongoing
In progress
contacts – scope creep. List of gaps in industry to be
presented to the Board. Can work with Board to
potentially meet other gaps – seek Board feedback.
129 Ongoing review process of understanding the
Project Leads
Ongoing
In progress
landscape on a quarterly basis and providing that
feedback.
130 Bharti to stay engaged with Katherine Hall – has a
Bharti
Ongoing
In progress
list of all projects to check for overlapping.
131 If you have any more recommendations for logo
Board
5-Oct-21 In progress
tagline, send to Vanessa.
Members
132 Should there be a macron above the first u in
Vanessa
15-Oct-21 In progress
Tuhura?
133 2022 Calendar - please provide feedback on
Board
5-Oct-21 In progress
schedule.
Members
134 ConCOVE email address to external people? Bring
Dom / Vanessa
5-Oct-21 In progress
up at next meeting. Dom to give feedback. Get
something from MIT IT.

ConCOVE Board Decision Register
Item
Date
Made Via
1 Agreement that the Board needs to be very clear on the organisation’s
10-Dec-20
Board meeting
mandate before engaging Advisory Groups
2 Annual and Financial Plan - Board confirmed approval of sections 1, 2b, 2c, 4
10-Dec-20
Board meeting
and 5, subject to the changes discussed being added before submission.
3 Agreement to use the title ‘Project Lead’ vs ‘Project Manager’ going forward
10-Feb-21
Board meeting
4 Board Members to receive fixed payment per annum, rather than payment for  11-Mar-21
Board meeting
services
5 Mission Statement and Vision to be bi-lingual
11-Mar-21
Board meeting
6 Risk Regiser - remove risks that are part of ConCOVE Operational cycle and just  11-Mar-21
Board meeting
leave Board risks in there.
7 Replace title - 'Director' now 'General Manager'
11-Mar-21
Board meeting
8 Will trial Teams for Board use, as long as Teams can be kept secure from
11-Mar-21
Board meeting
operations
9 Six researchers is fine for now, to be reviewed in middle of 2021
11-Mar-21
Board meeting
10 Group vs individual applicants for Project Leads - keep an open mind about all  11-Mar-21
Board meeting
applications
11 Women's Advisory Group - to include people who identify as Women, or non-
11-Mar-21
Board meeting
binary
12 Board Members can attend Advisory Group meetings as an advocate or
11-Mar-21
Board meeting
ambassador, but do not need to be at every meeting
13 Create Action list and Board Decision Registers
8-Apr-21
Board meeting
14 Advisory Groups will have 12 members.
8-Apr-21
Board meeting
15 Advisory Groups - members limited to one group per person.
8-Apr-21
Board meeting
16 Advisory Groups - members must represent the demographic of the group they  8-Apr-21
Board meeting
are in
17 Advisory Group member criteria - Maori and Pasifika - must be range of ages,
8-Apr-21
Board meeting
mix of gender, have geographical spread, different industries and a cross
18 section
Advis  o
ory f experie
Group  nce.
member criteria - Women - a range of ages and ethnicities,
8-Apr-21
Board meeting
geographical spread, different industries, cross section of experience.
19 "Disruption" project title passed
8-Apr-21
Board meeting
20 "Entry" project title passed
8-Apr-21
Board meeting
21 "Productivity" project title rejected.  Vote to change to "Career Progression"
8-Apr-21
Board meeting
passed.
22 "Diversity" project title passed
8-Apr-21
Board meeting
23 "Sustainability" project title passed
8-Apr-21
Board meeting
24 "Sustainability" benefits passed
8-Apr-21
Board meeting

ConCOVE Board Decision Register
25 Charter document approved and passed
9-Apr-21
Board group email
26 Women's Advisory Group - 12 members selected, group formed
16-Apr-21
Board group email
27 ConCOVE Member accepted - Paul Merson
16-Apr-21
Board group email
28 ConCOVE Member accepted - Doug Leef
29-Apr-21
Board group email
29 ConCOVE Members accepted - Andrew Cowan, Jacqui Neilson, Bruce
5-May-21
Board group email
Whittaker, Mike Grumball
30 Maori Advisory Group - 10 members selected, group formed
5-May-21
Board group email
31 Proverb agreed on - "The role of the skilled (pūkenga) wayfinder is to know the  5-May-21
Board group email
start, envision the destination and chart the journey."
32 ConCOVE Members accepted - Simon Carroll, Harp Davenport, Isaac Liava'a,
12-May-21
Board meeting
Kieren, Matthew Fiso, Sadegh Aliakbarlou, Teresa Poli
33 Pasifika Advisory Group - 7 members approved, yet to make a decision
12-May-21
Board meeting
regarding Mark.
34 Mark Talanoa approved as a Pasifika Advisory Group Member
25-May-21
Board group email
35 ConCOVE Members accepted - Maurice Ridler, Wayne Kohi, Andrew Olsen,
27-May-21
Board group email
Adrienne Miller, Ian Chamberlain, Ian Satherley, Megan Darby, Craven Wetere,
TJ Daly
36 Change to diversity project description - "Identify and understand the barriers  1-Jun-21
Board group email
for the diverse range of people entering …"
37 ConCOVE Members accepted - Michelle Miranda, Pete Sleeman, Joanne Verry,  16-Jun-21
Board group email
Michael Braggins, Adrienne Miller, Joseph Rosendaal, Darren Stanton, Andrew
Donohue, Stuart Hindley, David O'Connor, Jay Vaai, Manu Palelei, Mahrukh
Khan, Mani Saini, Mark Talanoa, Graham Burke, Vanessa Veart-Smith, Vanessa
Nash, Saia Finau Latu, Dennis Keys, Wendy Baker, Nigel Sun, Sue Brotherton,
Theresa Rongonui, Pauline Sutton, Liz Watson, Claire Johnson, Minas
Liarokapis, Wayne Maynard, Kingsley Hannah, Linda Aumua, Saba Shaffakat,
Travis Timoko, Marion Nieuwland, Dave Watson, Terri-Ann Berry, Katherine
Hall, Courtenay Hurt-Suwan, Sarah Toase, Tash Nansen, Terekino Vaireka,
James MacKay
38 Change Disruption project title to 'Disruptive Technology' - vote occurred, no  16-Jun-21
Board meeting
change. To remain as 'Disruption'.
39 ‘Tuhura: Concove - The next generation of construction education.’ - Maori
21-Jul-21
Board group email
name for ConCOVE approved by the Board.
40 ConCOVE Members accepted - Danny Reily, Robert de Roo, Carl Rankin,
31-Aug-21
Board group email
Norman Kete, Craig Thorne, Robbie Paul, Liletina Vaka, Paul Hallahan, Ruth
Berry, Andrew McNaught, Steve Kennedy, Dani Mao, Gary Whittaker, Zeno
Park
41 Option B for ConCOVE Turhura Logo voted in.
15-Sep-21
Board meeting
42
43
44

Name of CoVE:
ConCOVE
Name of Lead TE
MIT
O:
Report:
ConCOVE Risk Register
Date:
15.9.21
Description of
Risk Management
Potential cause(s) of
Level of Risk
risk
Consequence
Level of Risk
Approach
the risk
Likelihood
Level of Risk
(post Risk
Person
Risk
Comments from Board
No.  ["Risk of …
Risk Type
s
acceptable to
[What is being
Timeframe
[What could cause the
(Currently)
(Currently)
Management
Responsible
Status
Meeting
resulting in ……
(Currently)
Board
done to manage the
risk to occur?]
action)
"]
risk?]
Roles going out
on seek, reaching
Risk of
out to industry
inadequate
contacts and
Project Lead
recruitment team.
resource to
Operational
Delay in recruitment
Interim - tony
General
6
Moderate
Possible
Medium
High
Medium
28-Feb-21
Open
undertake
Capability
process
doing entry.
Manager
required work
Board and
in March/April
Advisory Group to
2021
assist
recommending
people.
Reduce - a) Task
Board Members
While still recruiting and
to engage with
projects learning –
Risk of
stakeholders, b)
converting interest into
stakeholders
implement the
action in projects. Leave
not being
Stkhldr
at high until people are
engaged,
Poor awareness of
Board Co-
Engmt/Comms
firmly engaged. Bharti -
resulting in
ConCOVE in
chairs,
Plan. Need
should be resolved in 3
poor
construction and
Board
8
Reputational
Major
Likely
Low
High
descriptions of
Medium
Open
Open
months. Roles going out
participation in
education sectors
Members,
projects, FAQ's,
on seek, reaching out to
ConCOVE
Low interest in
General
talking points,
industry contacts and
projects and
ConCOVE's mandate
Manager
how we fit in with
recruitment team.
poor support of
WDC etc urgently.
Interim - Tony doing
ConCOVE in
After scope reset
entry. Board and Advisory
general
with Martin,
Group to assist
Bharti will advise
recommending people.
plan to the Board.

Accept - remote
working, central
database.
Risk of another
Everyone working
COVID-19
really well
lockdown,
transitioning in
resulting in
and out of office,
difficulties for
General
working from
the General
Operational
Community
Almost
Manager
9
Minor
Low
High
home.  Board
Low
Ongoing
Open
Managerate
Capability
transmission
Certain
Board Co-
Meetings online.
and Board to
Chairs
We haven’t been
work together
doing national
in-person, and
consultations to
with the
date – this will
stakeholders.
test the way we
work, and this
risk.
Reduce - Board,
General
Managerate, PM's
and Advisory
Groups being
provided very
clear verbal and
written
information on
Concern that we focus too
the scope of
closely on thing and miss
Risk that scope
Board not being
ConCOVE's
bigger context. Will take
of ConCOVE's
clear on scope
mandate and
time to have confidence
mandate
General Managerate
each of the
in. Will be here for a
Co-Chairs,
creeps,
not being clear on
projects
year. What is mandate
Operational
General
16 resulting in un-
scope
Major
Likely
Medium
Medium
Schedule updates
Low
Ongoing
Open
creep? As we have been
Capability
Manager,
focussed work
Project Managers not
with these groups
defining and redefining
MIT Host
and
being clear on scope
to remind them of
projects, trying to capture
compromised
Advisory Groups not
the original scope
what we need to. Actually
outcomes
being clear on scope
to.  Minimise /
being effective, need to
correct deviation.
deliver tangible products
Plan forward to
at end.
do a six monthly
scope check.
Service vs project
lead – mitigate
with being
transparent with
Board. Work with
Martin to rescope

Reduce - Ensure
Risk that
Comms activity
ConCOVE is
reinforces the
seen as being
organisation's
'academic'
mandate and
Industry having a
rather than
emphasises Board
pre-conceived idea
17 'industry'
Reputational
Major
Possible
Low
Medium
and staff industry
Low
1-Jan-23 General Manager
Open
that this will be an
focussed,
credentials/
academic exercise
making
experience
industry
Our point of
engagement
difference is our
more difficult
projects are
industry lead.
Reduce - Ensure
Comms activity
Risk that
reinforces the
ConCOVE is
ConCOVE's office
organisation's
perceived as
being physically
nationwide
being Auckland
based in Auckland
mandate and
or Wellington-
ConCOVE General
schedule industry
centric,
Managerate staff
activity across the
18
Reputational
Minor
Possible
Low
Medium
Low
1-Jan-23 General Manager
Open
resulting in
being Auckland-
country. Project
difficulty
based
leads being
securing
Alternate Board
advertised across
nationwide
meetings based in
New Zealand.
industry
Auckland
Bharti and Project
engagement
Leads moving into
South Island with
engagement.
Risk of not
being able to
clearly identify
potential
Reduce - seek
Learners,
Operational
No existing database
active input from
19
Moderate
Possible
Low
Medium
Low
1-Jul-21 General Manager
Open
making it
Capability
available
industry, schools,
difficult to
MBIE, MSD
include them in
our Stakeholder
engagement

Reduce - Work
with MIT's data
security policy
and protocols
Deliver strong
Risk of data
training for all
security being
ConCOVE staff
compromised
Poor security
who will be
and information
protocols in place
working with
20
Reputational
Major
Possible
Low
Low
Low
Ongoing General Manager
Open
given on the
Poor training of staff
data. Privacy
condition of
working with data
laws updated,
anonymity is
need a policy /
released
systems /
protocols in place
(items from MIT
automatically).
Add password to
database file.
Reduce - Ensure
Comms activity
ConCOVE's office
reinforces the
Board Co-
being physically
organisation's
Risk of
Chairs,
based on an MIT
mandate and
ConCOVE being
Board
21
Reputational
campus; Bid led by
Minor
Possible
Low
Medium
independence.
Low
1-Jan-23
Open
seen as MIT-
Members,
MIT, MIT email
MIT hosting us is
centric
General
addresses, MIT
an opportunity -
Manager
systems & resources
risk still exists
until ConCOVE is
more visible.
Risk that
ConCOVE
Project milestones
Reduce - Strong
doesn't deliver
are missed
project
General
22 the outcomes
Reputational
Moderate
Possible
Low
Medium
Low
Ongoing
Open
Stakeholder comms
management and
Manager
by the dates
are not kept current
strong SE comms
that it said it
would
Reduce - Strong
environmental
scan at the start
Not doing a full
of each project
'environmental scan'
Strong SE with
Risk of
prior to commencing
Operational
other players
General
Still high as we are early
23 replicating the
project
Minor
Possible
Low
High
Low
Ongoing
Open
Capability
around possible
Manager
in projects.
work of others
Not engaging with
co-design.
other players in
Diversity Worx
collaborative manner
project an issue.
Meeting planned
to discuss.

Reduce - plan and
deliver regular
comms to
Risk that
Members and
ConCOVE
Poor SE comms
provide opps for
Members don't
24
Reputational
leading to low
Moderate
Possible
Low
Medium
input. Need a
Low
Ongoing
General Manager
Open
feel they get
engagement
plan keeping
'value' out of
members
belonging
engaged from
industry
perspective.
Poor understanding
Risk that the
and/or poor
Advisory
communication of
Operational
General
25 Groups are
the roles of the
Moderate
Possible
Low
Medium
Low
1-Jun-21
Open
Capability
Manager
unclear on their
groups by the
mandate
General Manager or
Board
Risk that we
may not be
seen as diverse
Lack of female
Have Teresa as a
General
27
Reputational
Moderate
Possible
Low
Medium
Low
1-Jun-21
Open
with all male
applicants
project lead now.
Manager
Project Leads to
date.
Risk that there
may be issues
with Mark
Lack of female
Board Co-
28 Talanoa's
Reputational
Moderate
Possible
Low
Low
Low
Ongoing
Open
applicants
Chairs
criminal history
in the Pasifika
Advisory Group