This is an HTML version of an attachment to the Official Information request 'Briefings to incoming deputy secretarys'.

 
25 November 2021 
 Mark Paulson 
 
[FYI request #17400 email]  
 
 Tēnā koe Mark, 
 
Thank you for your email of 29 October 2021 to Te Tāhuhu o te Mātauranga | the Ministry of 
Education requesting the following information:  
 
1)  The number of positions affected by the restructure I.e. How many positions were 

disestablished and how many were  created?  I am not interested in the number of 
positions that simply moved or had changes in reporting lines unless the significance/size 
of the roles significantly changed. 
2)  I would also like you to tell me the net cost impact of the changes, ideally by setting 
out the total costs of roles disestablished, and the total cost of new roles created, 
while I would prefer this to be itemised individually for each role, if it makes it easier 
then I am happy to receive the summary information (for eg: 4 roles dissestablished 
with salary savings total ing $400,000 per annum and overhead cost savings total ing 
$100,000 pa. And 2 new roles created with new salary costs of $300,000 and overhead 
costs of $60,000). I do not want or need specific salary levels for any individual person or 
position, but rather the overall costs and savings to the Ministry. So please use salary 
bands or similar to protect privacy etc but I do want to have a figure with some integrity I.e 
Not an estimate that has a range of hundreds of thousands of dollars. I appreciate that 
some new roles may not have been fil ed as yet, if so please use a sensible figure for 
salary and other costs presumably 100% of the relevant job band.  
3)  I would also like to receive a copy of any and all individual "Briefings for the 
Incoming Deputy Secretary" or any documents with a similar name or purpose that 
may have been prepared for each Deputy secretary of business groups.  
4)  Please also advise the direct external costs of preparing any such briefing materials 
for deputy secretaries i.e. any costs that are not covered by existing ministry 
expenditure eg: I am not interested in costing the hours of any existing ministry employees 
who were assigned to prepare such documentation, but I am interested in knowing of any 
costs that were specifically incurred just to do this task eg if a new person/s was hired for 
this purpose, or if an external party eg contractors/consultants or advisers to the Ministry 
whether individuals or firms, or graphic design or printing or related publication costs were 
contracted to do this work. 
 
Your request has been considered under the Official Information Act 1982 (the Act). 
 
The Ministry needs to extend the timeframe of our response to your request by 15 working 
days, pursuant to section 15A(1)(b) of the Act, as consultations necessary to make a decision 
on the request are such that a proper response to the request cannot reasonably be made 
within the original time limit.  
 
OIA: 1275634 
National Office, Mātauranga House, 33 Bowen Street, Wellington 6011 
PO Box 1666, Wellington 6140. Phone: +64 4 463 8000 Fax: +64 4 463 8001 
education.govt.nz 
 


For this reason, you can expect to receive a response to your request by 17 December 2021
I am hopeful that we wil  be able to respond to you before this date. 
 
Please be advised that should you have any concerns regarding this extension you have the 
right to ask an Ombudsman to investigate our decision to extend the timeframe. You can do 
this  by  writing  to  [email address]  or  Office  of  the  Ombudsman,  PO  Box 
10152, Wellington 6143. 
 
 
Nāku noa, nā 
 
 
 
Lorraine Monahan 
Manager, Government, Executive and Ministerial Services 
Te Puna Rangatōpū 
 
 

 
  
education.govt.nz