Evaluation of proposals
10. The evaluation panel comprises three external voting members with cultural
sector (Elise Sterback), innovation (Savannah Petero) and kaupapa Māori
(Garry Nicholas) expertise, and the non-voting Manatū Taonga panel
chairperson.
11. The evaluation panel reviewed application material commencing mid-May and
met in person over 5 days during 3-14 June to complete the assessment and
moderation process. Evaluation sessions were attended by all panel members
as well as secretariat and panel support provided by the Investment and
Outcomes team (I&O).
12. The proposals were assessed by the panel on a consensus basis against the
fund purpose, outcomes and evaluation criteria:
Table three: evaluation considerations
Fund outcomes
Proposal evaluation criteria
Sector sustainability and resilience
Context and purpose: why, and for who,
is improved
is the proposal being developed (30%
weighting)
There are more commercial
opportunities available for the
Innovation: how the proposal
cultural sector
demonstrates new ways of working
and/or approaches (30%)
Access and participation is
improved
Implementation: clarity of how the
proposed project will be delivered (30%)
Support for the preservation,
retention, and transmission of
Potential: what are the future prospects
mātauranga Māori.
for transformational change resulting
from the project (10%).
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13. The evaluation process followed the probity guidance provided by KPMG and
was supported by KPMG staff being present for the evaluation. Feedback
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KPMG has indicated they are in support of the approach taken.
14. Several substantial proposals addressed the fund outcomes but have not been
recommended for funding because either:
• the standard of innovation or fit with the Fund outcomes was low relative to
other applications,
• the cost of the project was high relative to potential benefits for the sector, or
• there was not enough funding available to support the project.
5
20. Total funding recommendations for Te Whanganui-a-Tara and online exceed the
indicative allocation for these locations (see para. 6) by approximately $1.4
million. This is appropriate given the geographic catchment represented through
the online event.
Two project funding recommendations exceed $1 million
21. Ten of the twelve projects recommended for funding are for amounts under
$600,000. The other two exceed $1 million.
22. The panel recommends that Aotearoa Live Music Recovery Project is offered
$2.110 million. The project entails a subsidy for 30 live music venues to develop
artist and audience diversity. The panel saw this as a programme of national
significance with the ability to make lasting positive changes to live music in
Aotearoa - giving them comfort to recommend a significant grant
23. The panel recommends that Taki Rua receive $1.323 million. Their proposal is
for large scale contemporary Māori immersive performance experiences to be
presented at major festivals. The panel recommended this level of support
because the innovation is Māori lead Mātauranga expressed as theatrical
experience for mainstream and diverse audiences. It has national scale with
international potential.
A proposal for a new gaming genre has tested the fund policy
24. The Steamcore proposal has been recommended for seed funding subject to
policy team confirmation that it meets the sector definition being used for the
innovation fund, which is ‘arts, culture and heritage in any medium’.
25. Steamcore proposes a new gaming genre launched through a “Battle Royale”
last-man-standing game. Approval to fund this project will likely set a precedent
for Manatū Taonga – opening the door to other gaming proposals and setting a
precedent of the Ministry taking an interest in the gaming sector.
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Review of Te Urungi processes
26. After the recent Waitaha Canterbury event, the team undertook an internal
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review of Te Urungi processes and event design. The purpose was to identify
easily implemented refinements to improve participant experience, panel
member experience or process improvement.
27. The most significant reflection was the need to address the speed at which the
panel can reach recommendations. The 90 applications considered to date have
required 12 days of panel and I&O time (per person) to complete post-event
evaluation and moderation. Reducing this time will speed up the notification
process and lower delivery cost. We are considering process improvements and
will seek SSGC/Te Kāhui Mataaho approval if significant change is required.
7
Next steps
28. On your agreement to the funding recommendations, I&O will develop an Aide-
memoire to inform the Minister for Arts Culture and Heritage (the Minister) of the
outcomes and the approach for progressing funding agreements and payment.
29. Applicants will then be notified of the outcome of their proposals - including
funding offers being made to successful participants.
30. The public announcement of the funding outcomes will happen once we have
confirmation of acceptance (or decline) of our funding offers. We will share
funding outcomes on the Manatū Taonga website and work with the Minister’s
Office on options for the Minister to make a public announcement.
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8
Document 5
Hon Carmel Sepuloni
Minister for Arts, Culture and Heritage
AIDE MEMOIRE: CULTURAL SECTOR REGENERATION FUND, TE
URUNGI: INNOVATING AOTEAROA – APPROVED PROJECT FUNDING
FROM PORIRUA AND ONLINE EVENTS
Date:
14 July 2021
Priority:
Medium
Security
In Confidence
Reference: AM2021/401
classification:
Contact
Jeff Gibson, Programme Director, 9(2)(a)
Purpose
1
This aide memoire summarises recent funding decisions made by Manatū Taonga
related to Te Urungi: Innovating Aotearoa events held in Porirua and online. We
informed you of the decision to fund 11 Porirua seed proposals through AM2021/304
in late May 2021. Funding decisions noted in this paper relate to project funding from
both events and seed funding from the online event.
20 of 73 funding proposals have been approved
Background
2
Te Tahua Āki Auahatanga, Cultural Sector Innovation Fund provides $54 million in
contestable funding over three years to support innovative projects that improve the
sustainability and resilience of the sector. Round one is being delivered through a
nationwide events series, Te Urungi: Innovating Aotearoa.
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3
Te Urungi are facilitated, collaborative, workshop style events designed to harness
participants creative energy and innovative spirit. They are aimed at developing bold
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ideas that enable arts, culture, and heritage to adapt and thrive. Participants at the
events can apply for seed funding up to $20,000 to develop an idea or, project
funding to implement a proposal.
4
The Porirua and online Te Urungi events were the first of 16 occurring across
Aotearoa from May to December 2021. The Porirua event concluded on 2 May 2021
and the online event concluded on 26 May 2021.
AM2021/401 Innovation fund: Te Urungi Porirua and online funded projects
1
Assessment and evaluation
5
Participants presented orally to the evaluation panel. A benefit of the presentation
approach was panel members being able to provide immediate feedback to
participants. Presentations were recorded and participants also submitted a ‘project
on a page’ for seed funding or a project proposal/business case for project funding.
6
Project proposals from the two events were evaluated together to maintain funding
consistency and give consideration to their collective impacts across the country. We
will now group project proposals for evaluation after three events.
7
The evaluation panel comprised three external voting members with cultural sector,
innovation and kaupapa Māori expertise. We also have a non-voting Manatū Taonga
panel chairperson. The proposals were evaluated by the panel on a consensus basis
against the fund purpose, outcomes and evaluation criteria:
Table one: evaluation considerations
Fund outcomes
Proposal evaluation criteria
• Sector sustainability and
•
Context and purpose: why, and for
resilience is improved
who, is the proposal being developed
• There are more commercial
(30% weighting)
opportunities available for the •
Innovation: how the proposal
cultural sector
demonstrates new ways of working
• Access and participation is
and/or approaches (30%)
improved
•
Implementation: clarity of how the
• Support for the preservation,
proposed project will be delivered
retention, and transmission of
(30%)
mātauranga Māori.
•
Potential: what are the future
prospects for transformational
change resulting from the project
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(10%).
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8
No conflicts of interest were declared, and the assessment process followed the
probity guidance developed with the support of KPMG.
9
The panel considered material from all proposals at moderation meetings in early
June. The proposals were evaluated against the assessment criteria and consensus
scoring was derived. The panel recommended 20 of the 73 proposals for funding.
10
Of the 73 proposals evaluated, 65 were for project funding from the Porirua and
online events, and eight were for seed funding from the online event. The total
AM2021/401 Innovation fund: Te Urungi Porirua and online funded projects
2
Next steps
14
The Ministry will complete due diligence activities and contact all applicants informing
them of the outcomes of their applications by end July 2021.
15
The Ministry will work with your office to explore announcement opportunities related
to the outcomes of the Innovation Fund.
Jeff Gibson
Programme Director
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AM2021/401 Innovation fund: Te Urungi Porirua and online funded projects
4
Document 6
Cultural Sector Regeneration Fund
TE TAHUA ĀKI AUAHATANGA
| INNOVATION FUND
FUNDING AGREEMENT
(the Agreement)
between
MANATŪ TAONGA
MINISTRY FOR CULTURE AND HER
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ITAGE
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and
«TableStart:role_delivery_agent»«client_account_na
me»«TableEnd:role_delivery_agent»
PARTIES TO THE AGREEMENT
This Agreement is made between:
The Sovereign in right of New Zealand acting by and through the Chief Executive of Manatū
Taonga Ministry for Culture and Heritage (the Ministry)
And
«TableStart:role_delivery_agent»«client_account_name»,
«address_display»«TableEnd:role_delivery_agent» (the Recipient)
BACKGROUND
A.
The Ministry administers the Cultural Sector Regeneration Fund (the Fund). The Fund’s
aim is to provide support for the cultural sector to create new employment and skill
development opportunities, promote innovation and enhance New Zealanders’ access
to inspiring cultural experiences.
B.
The Ministry has agreed to fund activity agreed between the Parties in Schedule 1
(Agreement Summary). The Ministry will pay the Recipient the amounts recorded in
Schedule 2 (Payment Schedule). These payments are the Grant and are the Ministry’s
contribution towards the Recipient’s funded activity.
1.
The Recipient must:
a.
apply the Grant only to delivery of the funded activity set out in Schedule 1
(Agreement Summary)
b.
be accountable for the use of the Grant to the Recipient’s members, to any
collaborators, and to people or organisations the Recipient represents
c.
advise the Ministry immediately of any changes that could impact on the
Recipient’s ability to deliver the funded activity - changes will only take effect if
the Ministry agrees in writing
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d.
set up safeguards for administering the Grant and keep financial records so that
the Recipient can show how the Grant was spent
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e.
alert the Police and the Ministry immediately if any portion of the Grant is stolen
f.
be honest when applying for funding from any other source for the funded
activity – additional funding must not be sought for the same costs to which the
Ministry is contributing funding
g.
tell the Ministry immediately if, for any reason, delivery of the funded activity or
compliance with this Agreement becomes unviable
h.
meet all requirements set out in this Agreement to the satisfaction of the
Ministry and be able to provide full financial and outcomes information about
the Grant, and the delivery of the funded activity to the Ministry on request
i.
acknowledge the Ministry in any statement or communication about the funded
activity and use the Ministry logo on any promotional material.
2.
The Ministry must:
a.
make each payment of the Grant as set out in Schedule 2 (Payment Schedule),
providing the Recipient continues to comply with this Agreement
b.
consider any changes the Recipient requests to the Agreement promptly and in
good faith - changes will only take effect if the Ministry agrees in writing
c.
keep the Recipient’s information secure, in particular, personal or commercial
information included in the application – the Ministry must only release it if it is
legally required to do so or with the Recipient’s written authorisation.
3.
Ending this Agreement
a.
This Agreement begins when both Parties have signed it and will continue until
the Agreement End Date set out in Schedule 1, unless terminated in accordance
with this clause.
b.
This Agreement terminates if:
i. the Parties agree in writing, or
ii. the Recipient breaches or intends to breach the terms of this Agreement
and the matter cannot be resolved to the Ministry’s satisfaction
iii. the Recipient advises that delivery of the funded activity or compliance
with this Agreement has become unviable
iv. the Recipient commits fraud or some other criminal offence in relation to
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the Ministry or the Agreement, including dishonesty in relation to the
original application, or has done or does, some other thing that brings the
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Ministry into disrepute.
c.
If this Agreement terminates, the Ministry may require the Recipient to refund
any amount of the Grant that has not yet been spent or has been spent on costs
that are not related to the funded activity.
d.
The Ministry’s obligations under clause 2c survive the end or termination of this
Agreement.
4.
General terms:
a.
The entire Agreement between the Parties is:
i. these terms and conditions
ii.
Schedule 1 (Agreement Summary)
iii.
Schedule 2 (Payment Schedule)
iv.
Schedule 3 (Monitoring by the Ministry)
v.
Schedule 4 (Reporting by the Recipient)
vi.
Appendix A (Reporting Requirements)
vii.
Appendix B (Copy of the original application)
b.
Where the summary of funded activity in Schedule 1 (Agreement Summary)
differs from the application in Appendix B the Summary in Schedule 1 takes
precedence.
c.
Rights and obligations under this Agreement cannot be assigned to any other
party.
d.
The Ministry is making a conditional Grant to the Recipient. It is not purchasing
services. The Recipient is independent and is not a consultant, contractor, or
employee of the Ministry. Neither of the Parties is an agent for the other.
e.
Any notice to be given under this Agreement must be in writing and sent to the
relevant party’s address as set out Schedule 1 (Agreement Summary).
f.
The Recipient retains any intellectual property it held before signing the
Agreement, and the Ministry does not own any new intellectual property that is
created by the funded activity. If the Ministry asks for permission to reproduce
content, images or work from the funded activity for publicity or reporting
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purposes the Recipient must consider the request in good faith and confirm that
it is legally able to give permission.
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g.
If there is any dispute about the operation or interpretation of this Agreement,
the Parties must discuss it in good faith before taking any other steps.
h.
No party to this Agreement is liable to the other for any breach of its obligations
where the breach is caused by an Uncontrollable Event. An Uncontrollable Event
is one that the party in breach could not have foreseen and cannot control. For
avoidance of doubt, disruption caused by the COVID-19 pandemic is deemed to
be an Uncontrollable Event and impacted timeframes must be renegotiated by
the Parties in good faith.
i.
Neither Party has any liability to the other, including for breach of this
Agreement, other than payment or repayment of the Grant.
j.
This Agreement is governed by New Zealand law.
k.
This Agreement may only be varied with the written agreement of the Ministry
and the Recipient.
l.
Nothing in this Agreement confers a benefit on any person who is not a Party
and nothing in this Agreement is enforceable by any person who is not a Party.
SIGNATURES
for and on behalf of
MANATŪ TAONGA
for and on behalf of
MINISTRY FOR CULTURE AND
«TABLESTART:ROLE_DELIVERY_AGENT»«
HERITAGE
CLIENT_ACCOUNT_NAME»«TABLEEND:R
OLE_DELIVERY_AGENT»
Name: Paula Dixon
Name:
Role: Manager, Investment &
Outcomes
Role:
Date:
Date:
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Schedule 4 – Reporting by the Recipient
As per the indicative templates provided in Appendix A (Reporting requirements), the
Recipient will provide the following reports to track progress against this Agreement.
Reports will be distributed to Recipients via the online portal near the due date, with reports
to be submitted to the Ministry via the online portal on or before the due date.
Identify the required reporting. Delete any non-relevant reporting types. Delete this note.
Report name
Report purpose
Frequency and Due Date(s)
Progress report
The purpose of this report is to provide an
As outlined in the Agreement
update on the progress of Recipient.
Milestones in Schedule 1
As per the template provided in Appendix A.
Milestone report The purpose of this report is to provide an
As outlined in the Agreement
update on the progress of the Recipient
Milestones in Schedule 1
against the Agreement milestones.
As per the template provided in Appendix A.
Results report
The purpose of this report is to summarise
As outlined in the Agreement
the impact of funded activity and
Milestones in Schedule 1
demonstrate their contribution towards
achieving the intended funding outcomes.
As per the template provided in Appendix A.
Summary of
To provide insights of how the
As outlined in the Agreement
expenditure
funds distributed through this
Milestones in Schedule 1
Agreement have been spent.
As per the template provided in Appendix A.
Case study.
To understand the activities undertaken
As outlined in the Agreement
with the distributed funding, celebrate
Milestones in Schedule 1
success and evidence the impact on
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communities and individuals.
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As per the template provided in Appendix A
Results reporting – reporting measures
The Recipient will provide the Ministry with results reporting against the measures shown
below.
Application Type
Definition
Seed
Has the problem or opportunity been confirmed? Y/N
Seed
Will you be progressing your idea further? Y/N
Appendix A – Reporting Requirements
All reporting will be submitted by the Recipient, via the online portal. The information
provided below is indicative of the information requirements and Ministry expectations of
the different types of reports, required by this Agreement.
If there are any questions about completing any of these reports, contact your Agreement
Manager.
Identify the required reporting requirements based on the required reporting outlined in
Schedule 4. Delete any non-relevant reporting templates. Delete this note.
PROGRESS REPORT – SEED
The progress report requires the Recipient to upload a progress report to the online portal.
Progress Report:
Uploading (to the online portal) the progress report which provides a summary of how well your
funded activities went.
CONTEXT AND
• List any changes to project focus, any changes in people that will
PURPOSE (why)
benefit from what you agreed with us?
•
Has the problem or opportunity been confirmed or has this changed?
• Any changes to the possible outcomes?
• Please provide one impact story, for example the kind of
transformation an artist could go through when engaging with your
project.
INNOVATION (what)
• What will you build and how will it benefit your community in the
context of the fund outcomes?
IMPLEMENTATION
• What did you do and how did you do it?
(how)
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POTENTIAL
• Has the potential changed?
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Document Upload
Please note that there will be a 50MB limit per document for uploading into the online portal and
document titles with special characters, such as macrons or the & symbol) cannot be uploaded.
PROGRESS REPORT - PROJECT
The progress report requires the Recipient to upload a progress report to the online portal.
Progress Report:
Uploading (to the online portal) the progress report which provides a summary of how well your
funded activities went.
CONTEXT AND
• Who has benefited or who will benefit?
PURPOSE (why)
• Has the problem or opportunity been confirmed or has this changed?
•
Any changes to the possible outcomes?
• Please provide one impact story, for example the kind of
transformation an artist could go through when engaging with your
project.
INNOVATION (what)
• Did you build what was intended or did your idea change?
•
What did you build and how did it benefit your community in the
context of the outcomes?
• If your project failed, what did you learn?
IMPLEMENTATION
• What did you do and how did you it?
(how)
POTENTIAL
• Have you realised any potential?
•
Have you discovered any new possibilities?
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document titles with special characters, such as macrons or the & symbol) cannot be uploaded.
RESULTS REPORT
Result measure
R
ecipient results
SEED
Has the problem or opportunity been confirmed?
Y/N
SEED
Will you be progressing your idea further?
Y/N
CASE STUDY
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The case study will require the Recipient to upload a case study to the online portal.
The case study is to support your Agreement Manager to understand the activities undertaken with
the Ministry funding, celebrate success and evidence the impact on communities and individuals.
In building a case study, you may consider describing:
• Your funded activity, or the activity you are spotlighting with this case study
• the challenges and/ or opportunities and/or what success looks like and why
• the impacts on communities or individuals
• your ideas and approach to problem solving and achieving success
• the planning and considerations used achieve the desired results
• key achievements and success
• insights and lessons learnt.
Document Upload
Please note that there will be a 50MB limit per document for uploading into the online portal and
document titles with special characters, such as macrons or the & symbol) cannot be uploaded.
MILESTONE REPORT
Milestone:
(as per Agreement Milestone table in Schedule 1)
The Milestone report requires the Recipient to document progress against the milestones contained
in this funding agreement - updating the status of milestones which are due to be achieved, providing
a brief update on the progress towards completing the milestone, and/or confirming if it has been
completed
Milestone Progress
When documenting the status of milestones please consider the following details:
If achieved:
• Highlight the progress of the funded activity.
• Highlight any specific lessons learned.
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• Summarise key issues and challenges address, if any.
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If not achieved:
• Discuss why the Milestone has not been achieved.
• Indicate potential new timeframe for completion.
• Summarise key issues and challenges address
addressed, if any. Include any adaptation
made to the scope, timeframe, budget.
Document Upload [Available but not required]
Please note that there will be a 50MB limit per document for uploading into the online portal and
document titles with special characters, such as macrons or the & symbol) cannot be uploaded.
Appendix B – Copy of the application documentation
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