Minutes Newton Central School Board of Trustees
Tuesday 4th August 2020
Apologies: Rebecca Attendance: Christine, Hannah, Kiri, Julia, Riki, Vasiti, Geoff, Kim
Led by: Discussion: Action:
Timatanga: 19:07hrs
MOTIONS APPROVED:
Karakia: Kim
1. Administration
Chairs
1.0 Minutes from last meeting and
Minutes of last meeting
correct record
are approved, and hard
1.1 Signing of hardcopy of last
copy signed.
minutes
1.2 Resignation of current board
- Hannah to draft letter
The board acknowledges
member
of thanks for Tipene.
the resignation of Tipene.
1.3 Endorsement of new board
The board accepts the
member
recommendation of Vasiti
to co-opt Tamati Patuwai
onto the board until the
next Board of Trustee’s
1.4 Update on assigned actions –
election
see table below minutes
MOTIONS APPROVED:
2. Strategic Decisions
2.0 SKIDS and Basc
Elected
Based on the email
members
correspondence dated 3rd
July, 2020, the Board of
Trustees approves the
transfer of undertaking of
our BASC programme to
Safe Kids In Daily
Supervision beginning as
soon as Skids have
received Ministry of
Social Development
approval.
2.1 NZSTA Post-Covid attendance
The Board approves
survey
Hannah and Riki to
respond to the Post-
Covid attendance survey.
2.2 Zoning – Board statement
The Board approves the
recommendation to close
applications for Priority 4
and 5 in 2021.
2.3 School Vision Statement –
- Letter of thanks for
Next Steps
Andrew Melvil e
recommended.
- Process for creation of
Vision Statement has
been completed.
Decisions on how to
rol out the statement
are forthcoming.
- Discussions around
end of school concert
being based on the
statement.
2.4 Whānau Awahou Noho Marae
The board approves the
– Matauri Bay
delegation of Kiri and Riki
to oversee the health and
safety protocol of the
Whanau Awahou Noho
Marae.
MOTIONS APPROVED:
3. Financial
3.1 Finance Report
Riki &
- Questions over the
The board approves the
Christine
delegation of
financial report.
fundraising money.
- Christine
recommended
developing cohesion
within fundraising
parties.
3.2 Support staff audit
- Insufficiencies in
The board approves Riki
staffing have been
to spend up to $4000 to
engage an external
observed.
contractor in conducting a
support staff audit to
ensure the efficiency of
staffing structure.
MOTIONS APPROVED:
4.Strategic Discussions
4.1 Staffing
The board accepts Sheila
- Staff Resignations
Buchanan’s resignation.
The board accepts the
resignation of Sandra
Honey.
4.1.1 In Committee
In committee 8.24pm
The board supports Riki
in continuing procedures
Out of committee 8:34pm
with the NZSTA.
4.2 – Student Attendance
4.3 – Māori Medium in Auraki
- Riki updated the board
Schools and National
on the importance of
Educational Growth Plan
our kahui ako leading
the discussions and
pressing ahead with
the Maori Medium
within the Auraki
concept.
4.4 School Docs approach to
- Christine recommends
policy redevelopment
using NZSTA as a
policy guideline .
5. Correspondence (listed below
Minutes)
a. Correspondence
MOTIONS APPROVED:
6. Property
6.0 Watershed contractors
- Riki updated the board
on alternate companies
to replace Watershed.
- Potential additional
6.1 Major waterleak
leak, and possibility of
unresolved previous
leak.
- Riki briefed the board
6.2 SIP Funding
on desires to reallocate
SIP funding projects to
a new contractor.
- Riki informed the board
6.3 Tree felling
of potentially
The board approves a
dangerous trees on the
tree audit.
property.
7.Te Whao matters
7.0 Special Character and Te Whao
- The strategic plan was
structure
discussed.
- Christine updated the
board on special
character progress.
7. Agenda Items for Next Meeting
1: Zoning
(priority 3)
2: Noho Marae
update
Whakamutunga: 21:24hrs
Note 1: Correspondence is listed on the back of the agenda
Note 2: List of current delegations attached to agenda
Inward Correspondence:
NCS Attendance Overview – 2019 & Term 1 2020 29th July 2020
NZSTA Request For BOT attendance survey 17th July 2020
Outward Correspondence:
NEXT MEETINGS:
Please review Meetings document here.
STATUS OF ACTION ON DECISIONS
hui
action
who
RAG status
24/08/20
Communicate the BOT decision on Out of
Zone status (priority 4 &5)
24/08/20
Engage specialist to review Support Staff Riki
In progress
structure
24/08/20
Review RAMS and report back to BOT & Riki & Kiri
To be done this
Whānau Awahou
month
24/08/20
Engage Tree Audit review and implement Riki
To be done this
month
24/08/20
Review Watershed Contracts
Hannah
To be done this
month
24/08/20
Draft thank you letters to:
See names
To be done this
Tipene (Hannah)
month
Sheila (Hannah)
Andrew Melvil e (Kiri)
24/8/20
Current BOTs Declaration of Interests all
superceded
recorded on the BOT Admin section of
Dropbox
24/8/20
Resolve bil board situation to remove
Riki
Needs to be
addressed
24/8/20
convene appraisal sub-committee
Hannah
reported at last
hui (Nov 2019)
24/8/20
review policy redevelopment in relation with all
Working Group
underpinning school values
15/05/2018 EXIT interviews to be conducted
Riki
On-going
and Hannah
24/08/20
Riki to invite Māori medium staff to Riki
To be done in
a BoT meeting each year to discuss
2020
pedagogical and curriculum plans on an
annual basis.
7/08/2018 lengths
of
terms
for
co-opted Christine
In progress
trustees (produce a SS for al members)
7/08/2018 complete Curriculum policy review in 2019 policy team
In progress
11/09/2018 Arrange parent survey re online achievement Laurayne,
In progress
reporting Link to questions
Hannah, Kim,
I certify that these minutes were approved as a true and correct record of the Board of Trustees meeting of Newton Central
School, dated 8th September 2020
Signature / Name
Signature / Name
Co-chair ________________________
Co-chair ________________________
Date: _____________________________
