Minutes Newton Central School Board of Trustees
Tuesday 24th March 2020
Apologies:
Attendance: Vasiti, Riki, Julia, Hannah, Tipene, Geoff, Kim, Kiri, Rebecca,
Led by:
Discussion:
Action:
Timatanga: 19:00hrs
Karakia: Riki
MOTIONS APPROVED:
1. Administration
1.1 Minutes from last
1.1 Minutes from last meeting and
Chairs
meeting are a correct
correct record
record.
1.2 Update on assigned actions – see
table below minutes
2. Strategic Decisions
MOTIONS APPROVED:
2.1 Approve additional co-option of
Elected members
2.1 The board approves
an elected member of the BoT
Geoff Ward in a selected
-
Update on procuring
position to fulfil an elected
additional board member.
vacancy on the BoT.
2.2 Approval of the annual plan
2.2 The recommendation is to
-
2020 Budget
approve the annual plan as it was
presented at the previous hui,
2.3 Statement of Variance
recognizing that additional
changes will be reflective of the
current COVID-19 crisis.
4
Monitoring
MOTIONS APPROVED:
4.2 Financial Accounts
Christine / Riki
4.2 Recommendation to approve
the budget as presented, but we
Riki
wil need to put a freeze on
expenses due to COVID-19 crisis.
5
Strategic Discussions
5.2 Vision statement progress: report
Andrew Melvil e, 5.2
Tamati
-To gain approval from the BOT
to continue to pursue a unified
Vision Statement.
BOT members
-To gain directive from the BOT
to re-engage with representatives
of each stakeholder group to
garner consensus on the
developing concepts.
- To report back to the BOT at
next hui on a final draft of a vision
statement.
5.3 Coronavirus plan, policy, and required
5.3 A request is made for
actions.
Christine and Riki to return to the
next hui with recommendations
on how to approach current
expenditure.
5.4 Policy review plan
5.4 Recommendation to approve
that Hannah, Christine, and
Tamati work on presenting policy
changes at the next hui.
6
Correspondence (listed below
MOTIONS APPROVED:
Minutes)
6.2 Correspondence
7 Te Whao matters
6.1. Confirm structure of BOT hui so Te
Whao can confirm structure and times
of meetings for Te Whao
6.2 Constitution / Special Character
work – Te Whao considerations:
meeting with Christine
7. Agenda Items for Next Meeting
1: Policy Review and
Recommendations
2: Budget Priorities
Whakamutunga: 20:46hrs
Note 1: Correspondence is listed on the back of the agenda
Note 2: List of current delegations attached to agenda
Inward Correspondence:
1. Letter clarifying donations policy
2. Decision tool for early learning and school responses to COVID-19
3. Corona Virus MOE Notification – MOE – Mon March 23rd
4. Audit Visit Confirmation – April 2020 RSM.
Outward Correspondence:
1. Notification to community of School Donation
NEXT MEETINGS:
Please review Meetings document here.
I certify that these minutes were approved as a true and correct record of the Board of Trustees meeting of Newton Central
School, dated 24th March 2020
Signature / Name
Signature / Name
Co-chair ________________________
Co-chair ________________________
Date: _____________________________
STATUS OF ACTION ON DECISIONS
hui
action
who
RAG status
18/8/16
complete Declaration of Interests and Trustee all
superceded
gaps
15/12/16
advise accountant about approval of attributing Ira/Riki
next financial year
earmarked fundraising to the year in which wil
be used
18/5/17
review bil board rental situation
Riki
on-going
18/8/17
convene appraisal sub-committee
Laurayne
reported at last
hui (Nov 2018)
16/11/17
ensure review of curricula is included in Board Riki
include with policy
annual plan
review
16/11/17
review
values
(to
underpin
policy all
Working Group
redevelopment, etc)
14/12/17
clarification on ‘trading income’ in budget
Riki
in progress
15/05/2018 EXIT interviews to be conducted
Riki
On-going
and Laurayne
, 19/06/2018 Address matters in the Management Letter
Riki
On-going
19/06/2018 Riki to invite Māori medium staff to Riki
deferred to 2019
a BoT meeting this year to discuss pedagogical
and curriculum plans in the new space.
7/08/2018 lengths of terms for co-opted trustees (produce Christine/Kikee in progress
a SS for all members)
7/08/2018 complete Curriculum policy review in 2019
policy team
in progress
11/09/2018 arrange parent survey re online achievement Laurayne,
in progress
reporting Link to questions
Hannah, Kim,
11/09/2018 identify policy needs for OSCAR registration
Riki & CH
in progress
22/10/2019 H&S working party to create a rainbow policy Becky, Kiri, Becky
