Minutes Newton Central School Board of Trustees
Tuesday 18 February 2020
Apologies: Carol
Attendance: Hannah, Riki, Julia, Becky, Christine, Kim, Vasiti, Tipene, Kiri (via Facetime)
Led by:
Discussion:
Action:
Timatanga: 19h15
Karakia: Tipene
MOTIONS APPROVED:
1. Administration
1.1 The minutes from the
1.1 Minutes from last meeting and
Chairs
November 2019 meeting
correct record
are approved.
1.2 Update on assigned actions – see
table below minutes
1.3 Confirm dates for 2020 hui:
Calendar
2. Strategic Decisions
MOTIONS APPROVED:
2.1 Hannah has been
approved as the Co-Chair.
2.1 Approve Elected Co-Chair,
Elected members
Julia has been approved as
Secretary & Treasurer
Secretary.
2.2 Approve additional co-option of
2.2 Additional co-option of
an elected member of the BoT
an elected member has
been approved.
2.3 Results of decile review and
affect on donations: Guidance
2.3 The board agrees to donation 2.3 The board approves
guidelines in accordance with the
the motion to accept
2.4 Approval of draft annual plan
new decile 7 rating. A line item
$150 per student in
wil be added to the monthly
government funding.
2.5 Succession planning
financial report to monitor
additional support the school may
receive.
2.5 The board approves the
2.4
resignation of Stacey, Carol
Staff support (with an emphasis
and Laurayne.
on morale and wel -being) and
collaborative learning practices,
are the key points of the annual
plan. The combination of play-
based learning plus the
foundations of literacy are
essential for long-term success,
particularly with our new
entrants.
4
Monitoring
4.2 A proposal was made to use
MOTIONS APPROVED:
part of the NET surplus to pay a
4.2 The board approves the
4.2 Financial Accounts
Christine / Riki
new teacher, or to al ocate funds four figures subject to
to the bandroom as a capital
receiving a ful budget prior
4.3 Assessment Data
Riki /
expense, (see 5.4.)
to the next hui, and the
A recommendation was made
enrolment trend continuing
4.4 Principal’s appraisal
for the board to approve a motion to support an extra teacher.
that the treasurer present a
balance budget prior to the next
meeting.
4.3 Presentation: Across the
board, students are getting good
results in Maths. Pasifika students
need additional support and
representation.
Wel -being (including emotional
and mental health) and steps to
build and promote staff and
student agency are in motion.
1/3 of our students have referrals
to outside support, and our
SENCo should reflect that.
5
Strategic Discussions
5.2 Tabled until work completed
with Whānau Awahou
5.2 Vision statement progress: report
Andrew Melvil e
5.3 A proposal was made to
model the 2020 budget on 2019 –
5.3 Draft budget
BOT members
given the healthy surplus.
5.4 A meeting with the MoE
needs to occur in order to obtain
5.4 Property and Growth
a new classroom by June, 2020.
The bandroom needs an
estimated 15K in repair, as it is
considered a health hazard.
Our current rol dictates the need
for a new teacher.
Bag storage is budgeted for, and
ready to implement.
The MoE may contain and reduce
the Te Reo program in order to
manage our site limitations
should we not be future-focused
on property expansion.
Possible enrolment scheme
changes to Category 5, 4 and 3
were discussed, pul ing the
emphasis back toward the urgent
need for Special Character
designation.
6
Correspondence (listed below
6.2 Kim volunteered to be the
MOTIONS APPROVED:
Minutes)
Enviro-Schools representative.
6.2 Correspondence
7 Te Whao matters
6.1. Confirm structure of BOT hui so Te
Whao can confirm structure and times
of meetings for Te Whao
6.2 Constitution / Special Character
6.2 Special Character status was
work – Te Whao considerations:
discussed as the most pressing of
meeting with Christine
all of the agenda items, and
should be approved by the whole
community. For Te Whao to
communicate the Constitution
and Special character work, 2-3
short meetings were suggested
for whanau.
Te Whao suggested
incorporating Maori ideologies
into school policies – with the
Treaty of Waitangi permeating
throughout, opposed to being a
stand-alone policy.
7. Agenda Items for Next Meeting
Whakamutunga: 21:46
Note 1: Correspondence is listed on the back of the agenda
Note 2: List of current delegations attached to agenda
Inward Correspondence:
Results of decile review
Letter clarifying donations policy
Corona Virus MOE Notification
Outward Correspondence:
5.1 School Donations Letter out to community – 10th February 2020
5.2 Self-review Code – International students
5.3. Enviro-Schools Agreement
NEXT MEETINGS:
Please review Meetings document here.
STATUS OF ACTION ON DECISIONS
hui
action
who
RAG status
18/8/16
complete Declaration of Interests and Trustee all
superceded
gaps
15/12/16
advise accountant about approval of attributing Ira/Riki
next financial year
earmarked fundraising to the year in which wil
be used
18/5/17
review bil board rental situation
Riki
on-going
18/8/17
convene appraisal sub-committee
Laurayne
reported at last
hui (Nov 2018)
16/11/17
ensure review of curricula is included in Board Riki
include with policy
annual plan
review
16/11/17
review
values
(to
underpin
policy all
Working Group
redevelopment, etc)
14/12/17
clarification on ‘trading income’ in budget
Riki
in progress
15/05/2018 EXIT interviews to be conducted
Riki
On-going
and Laurayne
, 19/06/2018 Address matters in the Management Letter
Riki
On-going
19/06/2018 Riki to invite Māori medium staff to Riki
deferred to 2019
a BoT meeting this year to discuss pedagogical
and curriculum plans in the new space.
7/08/2018 lengths of terms for co-opted trustees (produce Christine/Kikee in progress
a SS for all members)
7/08/2018 complete Curriculum policy review in 2019
policy team
in progress
11/09/2018 arrange parent survey re online achievement Laurayne,
in progress
reporting Link to questions
Hannah, Kim,
11/09/2018 identify policy needs for OSCAR registration
Riki & CH
in progress
22/10/2019 H&S working party to create a rainbow policy Becky, Kiri, Becky
