MINUTES Newton Central School Board of Trustees
Tuesday 25th Harutua 2021
Apologies: Nil Attendance - trustees: Moe, Hannah, Geoff, Rebecca, Margie, Chris, Kiri, Sarah, Kim & Riki
Start:
7.04pm
Led
Discussion:
Ac t i
on/who:
by:
Karakia:
Hannah
Time was provided for
All BOT Members. See items 3.1
whakawhānaungatanga to welcome – 3.4
new BOT members for Te Whao
Urutaki.
Motions approved:
1. Administration
1.1 Minutes of the 30th March
1.4 Acknowledgement of the
BOT hui are approved.
1.1 Minutes from last
Chairs resignation from the BOT of Tiopira
meeting are a
& Vasiti. Recognition that Christine 1.4 There were no declarations of
correct record
Hertzog wil no longer participate in interest
1.2 Signing of
BOT activities.
hardcopy of last
1.5 That the BOT accepts the
minutes
1.6 Te Whao Urutaki nominates
resignation of
1.3 Matters arising
Chris Harrington &Margie
Tiopira Mc Dowel & Vasiti Palavi
from minutes
Tukerangi. One additional member as Co-Chairs and from the Board
1.4
Declaration of
TBC.
of Trustees.
Interests:
1.5 Resignations
They also nominate Moa Haar-
1.6 Appointments
Simmonds as Co-Chair.
1.6 That the BOT co-opts Chris
Harrington, Margie Tukerangi
Request for a BOT Secretary
onto the Board of Trustees.
That the BOT appoints Moa
Haar-Simmonds as Co-Chair
That the Board appoints Sarah
Mil s as BOT secretary in the
future.
2. Strategic Decisions
2.1.
No strategic
Riki
decisions tabled for this hui
Motions Approved
3. Strategic Discussions
3.4 That a delegation of BOT and
Te Whao Urutaki members meet
3.1. Whanaungatanga
BOT
3.1 Introductions, why are members with MOE representatives at
3.2. Code of Conduct
participating on the School BOT?
3.30pm on Wednesday 9th June.
3.3. Induction
3.2 Development of a NCS BOT
Processes
Code of Conduct
3.4. Special Character
3.3 Agreements of the process of
next steps
Induction
3.4 Meeting with MOE delegation to
gain greater insight into
expectations regarding Special
Character
4 .Te Whao matters
Motions Approved:
5. Other Business
5.1 KAoW is finally approved. See
attached letter from Secretary of
The BOT accepts the resignation
5.1. Kahui Ako Update
Education – Iona Holstead
of Sheila Buchanon
5.2. Staffing
5.2
The BOT accepts the FWA
Resignation – Sheila Buchanon
request of Saskia Burton
5.2.1. Sheila
Flexible work arrangement request
Buchanon
– Saskia Burton
5.2.2. Saskia Burton
5.2.3. Exit interviews
5.3 Block 8 in on track for
completion at the end of Term 2.
5.3. Property Updates
Covered area is stil awaiting
5.3.1. Block 8
Council approval. If this is done
5.3.2. New
before Term 2 holidays, installation
relocatables
wil begin.
5.3.3. Covered area
5.3.4. Fencing
5.4 Student and Staff Update.
Note
that BOT went into Committee at
5.4. In Committee
9.57pm, and came out of
Committee at 10.02pm.
5.5. NZPF Conference
5.5 August 1 – 4 Riki attending
Motions Approved:
6. Financial
6.1 Financial report presented.
The BOT delegates CH and GW
Riki & Note that the April P & L was not to review the Audit accounts and
6.1. Financial report
Christin
ready for submission. The audit
make recommendations for
e
accounts have been completed in approval.
6.2. Fundraising and
draft form, ready for review by the
optional donations
BOT
6.3. School Audit
6.2 See item below in
correspondence out: could have a
system where we indicate key
areas for which people might wish
to make a contribution; there may
be an issue that people don’t
realise that the school’s funding
doesn’t cover operational costs.
6.3 Audit is currently in process
7.2 Discussions regarding Draft
7 Correspondence (listed Riki
letters for distribution:
below Minutes)
• Friends of NCS fund
• School counsel ing service
7.1 Correspondence In
Items to be reviewed by HA for
legal perpective and
7.2 Correspondence
recommendation.
Out
• Possibility of opening
8. Agenda Items for Next
swimming pool for a fee
Meeting
• Look at timeframe for Special
Character decision
Whakamutunga:
Chris
Harring
Time finished:
11.10pm
ton
Note 1: Correspondence Listed Below
Inward Correspondence:
22/04/2021
KAoW Approval letter – Iona Holstead
12/05/2021
FWA request – Saskia Burton
12/05/2021
Attendance Data – 2020 & Term 1 2021
Outward Correspondence:
20/05/2021
Draft Friends of Newton Central School Fund
20/05/2021
Draft of School Counsel ing Services
NEXT MEETINGS:
Please review Meetings document here.
STATUS OF ACTION ON DECISIONS
hui
action
who
RAG status
24/08/20
Engage specialist to review Support Staff structure
Riki
Urgency diminished; wil
wait for NZEI process
24/08/20
Draft thank you letters to:
See names
One done, one started,
Tipene (Hannah), Sheila (Hannah), Andrew Melvil e
one to do
(Kiri)
24/8/20
Resolve bil board situation to remove
Riki
Sarah wil become
involved
15/05/2018 EXIT interviews to be conducted
Riki
Kiri now taking this role
and Hannah
24/08/20 Riki to invite Māori medium staff to a BoT meeting each Riki
Next Board hui
year to discuss pedagogical and curriculum plans on an
annual basis.
11/09/2018 Arrange parent survey re online achievement
Hannah, Kim, In progress
reporting Link to questions
24/11/2020 Spread Special Character info to whanau
Christine, et al in progress
23/2/21
comms re special character
Christine
in progress
25/05/21
meet with Gavin Pol ard (MoE)
Riki/Margie
in progress
30/3/21
principal to arrange meeting for Te Whao with Te
Riki
new
Kawehau Hoskins
I certify that these minutes were approved as a true and correct record of the Board of Trustees meeting
of Newton Central School, dated 25th May 2021
Signature / Name
Co-chair ________________________
Co-chair ________________________
Date: _____________________________
