Minutes Newton Central School Board of Trustees
Tuesday 8th September_2020
Apologies: Attendance: Hannah, Christine, Julia, Kiri, Geoff, Kim, Riki, Tiopira, Rebecca, Vasiti
Led by: Discussion: Action:
Timatanga: 19:03hrs
MOTIONS APPROVED:
Karakia: Riki
1. Administration
Chairs
1.0 Minutes from last meeting and
The minutes from the last
correct record
meeting are approved.
1.1 Signing of hardcopy of last
minutes
1.2 Update on assigned actions –
see table below minutes
1.3 2021 calendar approval
The 2021 school
calendar has been
approved by
the board.
MOTIONS APPROVED:
2. Strategic Decisions
2.0 Special Character
Elected
Christine distributed a work
members
plan showing we are stil on
track. Riki briefed the board on
the PTA presentation and
Hannah added that positive
support from the PTA
surrounds the idea of special
character.
2.1 Zoning – Board statement
The board approves the
motion that there wil be
no ballots for priority level
3 in 2021.
-
Student numbers
Riki shared the projected
growth for NCS and voiced
concern over space for
incoming students. Riki is to
communicate to those in
Priority Level 2 that attendance
at NCS is not guaranteed.
2.2 Staffing
- CRT
Kim updated the board on CRT
- New appointments
Riki updated the board on new
hires at NCS.
- Retirement
Riki informed the board of
acknowledgement
Sheila Buchanan’s resignation.
The board approves the
2.3 TLRI Research project
Jenny Lee Morgan spoke to the
proposal, in principle,
board about her 2 year project,
pending Whanau
seeking support from the board Awahou‘s engagement in
to further research Maori
the process.
learning environments, working
alongside NCS.
MOTIONS APPROVED:
3. Financial
Riki &
Christine informed the board
The board accepts the
3.0 Covid Financial Update
Christine
that NCS is doing better than
audit report.
3.1 Monthly reports July/Aug
expected financially. Riki added
that the audit report has been
overseen, and wil be posted
on the website.
MOTIONS APPROVED:
4.Strategic Discussions
4.1 Staffing Update
In Committee: 8:25pm
-
In Committee
Out of Committee: 8:42pm
4.2 Noho Marae Update
Riki supports the Noho Marae
trip at Covid level 2, or below.
4.3 Beginning discussions for
Tabled until October hui.
strategic plan
4.4 Board representation
The board approves
Tiopira McDowel as
representation for Te
Whao.
4.5 Resignation of board member
Julia informed the board of her
resignation, effective after the
October BOT Hui
5 Correspondence (listed below
Minutes)
5.1 Correspondence
MOTIONS APPROVED:
6. Property
6.1 Major waterleak
Waterleak has slowed
considerably and poses no
current risk.
6.2 Bil boards
Riki has approached a bil board
company and awaiting word
this week.
6.3 SIP Funding
Contractors have shown little
interest in meeting the needs of
NCS property needs, the
suggestion is to change
providers.
7.Te Whao matters
7.0 Special Character and Te Whao
Vasiti updated the board on the
structure
urgency of special character
and Te Whao’s involvement.
7. Agenda Items for Next Meeting
1: Priority 2 zone
2: Strategic plan
3: Te Whao
grants
Whakamutunga:21:14hrs
Note 1: Correspondence is listed on the back of the agenda
Note 2: List of current delegations attached to agenda
Inward Correspondence:
MOE School Rol Develoment Plan
See other inward correspondence in live links above.
Outward Correspondence:
NEXT MEETINGS:
Please review Meetings document here.
STATUS OF ACTION ON DECISIONS
hui
action
who
RAG status
8/9/2020
Noho Marae engagement
Riki & Kiri
To be done this
month
8/9/2020
Meeting with Watershed
Riki
To be done this
month
8/9/2020
Riki to communicate to Priority Level 2 that Riki
To be done this
enrolment at NCS is no longer guaranteed.
month
24/08/20
Engage specialist to review Support Staff Riki
In progress
structure
24/08/20
Review RAMS and report back to BOT & Riki & Kiri
To be done this
Whānau Awahou
month
24/08/20
Engage Tree Audit review and implement Riki
To be done this
month
24/08/20
Review Watershed Contracts
Hannah
To be done this
month
24/08/20
Draft thank you letters to:
See names
To be done this
Tipene (Hannah)
month
Sheila (Hannah)
Andrew Melvil e (Kiri)
24/8/20
Current BOTs Declaration of Interests all
superceded
recorded on the BOT Admin section of
Dropbox
24/8/20
Resolve bil board situation to remove
Riki
Needs to be
addressed
24/8/20
convene appraisal sub-committee
Hannah
reported at last
hui (Nov 2019)
24/8/20
review policy redevelopment in relation with all
Working Group
underpinning school values
15/05/2018 EXIT interviews to be conducted
Riki
On-going
and Hannah
24/08/20
Riki to invite Māori medium staff to Riki
To be done in
a BoT meeting each year to discuss
2020
pedagogical and curriculum plans on an
annual basis.
7/08/2018 lengths
of
terms
for
co-opted Christine
In progress
trustees (produce a SS for al members)
7/08/2018 complete Curriculum policy review in 2019 policy team
In progress
11/09/2018 Arrange parent survey re online achievement Laurayne,
In progress
reporting Link to questions
Hannah, Kim,
I certify that these minutes were approved as a true and correct record of the Board of Trustees meeting of Newton Central
School, dated 8th September 2020
Signature / Name
Signature / Name
Co-chair ________________________
Co-chair ________________________
Date: _____________________________
