Minutes Newton Central School Board of Trustees
Tuesday 24th November 2020
Apologies: Kiri (for lateness, arrived 7:30), Tamati
Attendance - trustees: Hannah (chair), Geoff, Kim, Riki, Tiopira, Rebecca, Vasiti
-
other: Christine (secretary/treasurer)
Led by:
Discussion:
Ac
t i
on/who:
Karakia: Hannah
MOTIONS APPROVED:
1. Administration
Chairs
1.1 Minutes from last
1.1 That minutes are approved
meeting and correct
1.2 Signing deferred until
subject to amendment making it
record
amendment made
clear that the community has to
1.2 Signing of hardcopy
agree with using the selection
of last minutes
1.3
process
1.3 Matters arising from
a) Update on Maori Medium
minutes
Representation: Te Whao would
1.3 a) That the Board agrees to
like to suggest that Vasiti and
having the Te Whao co-chair role
Tiopira share the role; which co-
being shared
chair to have which roles to be
b) That Riki’s recommendation to
clarified and reported to next Board approve the RAMS be accepted
hui
b) Update on Te Uru Karaka and
1.4 Update on assigned
RAMS; has been reviewed by staff.
actions – see table
1.4 a) Tiopira to advise if he is
below minutes
1.4 a) What would be an
available to do the exit interviews
appropriate process for exit
interviews? Te kanohi ki te kanohi
1.4 b) Christine to amend Board
makes person feel more valued, but procedures to clarify that length of
some may prefer option of
term for co-opted trustees is until
providing it anonymously online;
next election unless specified
could share questions ahead; one
otherwise
person should do all three to
identify any themes – and may
Christine want to look at any themes from
previous years. Tiopira might be
1.5 Complete trustee
Christine
available. Could have all who’ve
1.5 Al trustees and Christine to
fees form
left during the year to do it together complete asap
at the end
1.6 Al trustees to review monthly
1.6 NZSTA notices
b) Terms for co-opted trustees:
elections made old list irrelevant
1.7 Tamati’s absence
1.6 These wil now be in the
Correspondence folder for each
hui; it is important to read them to
keep up-to-date with rules and
regulations; Christine may need to
fol ow up with NZSTA as trustees
generally don’t seem to get them
1.7 This was Tamati’s third
absence in a row; so his
me
mbership has ceased
2. Strategic Decisions
2.1
2.1 All trustees: feedback on
2.1 Special Character
Christine a) Need to push out a month to
policies due to Christine by
a) Updated
ensure enough time to engage with November 30.
Timeline
Te Auraki; please give any more
Please talk with Auraki whanau to
b) In Committee
feedback to Christine
ensure they know what’s
(8:03-8:20)
b) Need to think about how we
happening, and we get answers to
articulate priorities if more school
their questions; Riki to
applicants than places
disseminate FAQs.
2.2 Staffing
2.2 Decision affects staff so is
MOTIONS APPROVED:
a) In Committee
recorded in the In Committee
Board directs principal to
(8:25 – 8:38)
minutes
ensure that all teacher aide
funding is used to support
2.3 Kahui Ako Updates
2.3 an important hui on the 25th,
akonga in the classroom, due to
from 7-8 at Western Springs:
decreased funds, especially in
Tipene, Deena, Kiri, Vasiti and
the locally raised category
Tiopira are planning to attend
MOTIONS APPROVED:
3. Financial
Riki & Trustees felt that they don’t need
3.1 Financial report
Christine the details of
ad hoc expenses to
be recorded; it is the responsibility
of the treasurer to review and report
on those items
MOTIONS APPROVED:
4.Strategic Discussions
Riki
4.1 Staffing update:
4.1 see above
a) Volunteers to
support exit
interviews
4.2 Review and update
4.2 That the Board approves and
on International
acknowledges the International
Student code/policy
Code Self Review has been
completed and the SR01
document can be submitted to
NZQA
5 Correspondence (listed Riki
below Minutes)
Important to consider the one about
NELPs
5.1 Correspondence In
5.2 Correspondence Out
MOTIONS APPROVED:
6. Property
Riki
Summer work: top carpark wil be
levelled out to improve access;
paths at back of Te Akapukaea;
Nixon Road carpark so access over
the summer wil be limited
Ministry suggested demolishing
Building 14 and putting two
temporary classrooms there, which
is our preferred outcome; other
option is the lower carpark
Development between rooms 7 and
8 may occur in April break
7.Te Whao matters
Vasiti & See above
Tiopira
Riki and Christine commented on
how fantastic their wananga was a
few weeks ago
8. Agenda Items for Next
• Fil ing Te Whao vacancy
Meeting
• Budget
• Updated strategic plan
• Achievement Data, if available
• End of year celebration
Whakamutunga: Tiopira
(9:30)
Note 1: Correspondence is listed on the back of the agenda
Note 2: List of current delegations attached to agenda
Inward Correspondence:
Outward Correspondence:
NEXT MEETINGS:
Please review Meetings document here.
STATUS OF ACTION ON DECISIONS
hui
action
who
RAG status
24/08/20
Communicate the BOT decision on Out of Zone status
done
(priority 3, 4 &5)
24/08/20
Engage specialist to review Support Staff structure
Riki
In progress
24/08/20
Engage Tree Audit review and implement
Riki
report received
24/08/20
Draft thank you letters to:
See names
One done, one started,
Tipene (Hannah), Sheila (Hannah), Andrew Melvil e
one to do
(Kiri)
24/8/20
Resolve bil board situation to remove
Riki
Deadline has passed
24/8/20
Convene appraisal sub-committee
Hannah
Wil begin early next year
24/8/20
review policy redevelopment in relation with all
To be discussed on this
underpinning school values
agenda
15/05/2018 EXIT interviews to be conducted
Riki
Awaiting feedback from
and Hannah
Laurayne
24/08/20 Riki to invite Māori medium staff to a BoT meeting each Riki
To be done in 2020
year to discuss pedagogical and curriculum plans on an
annual basis.
7/08/2018 lengths of terms for co-opted trustees (produce a SS for Christine
superceded
all members)
7/08/2018 complete Curriculum policy review in 2019
policy team
Draft available
11/09/2018 Arrange parent survey re online achievement Laurayne,
In progress
reporting Link to questions
Hannah, Kim,
20/10/2020 Engage Andrew Melvil e re graduate profiles
Riki
May not need any further
funding
24/11/2020 amend previous minutes
Christine
new
24/11/2020 Advise if available for exit interviews
Tiopira
new
24/11/2020 amend Board policy re terms of co-opted members
Christine
new
24/11/2020 Feedback to Christine about draft policy document
All trustees
New
24/11/2020 Spread Special Character info to whanau
New
I certify that these minutes were approved as a true and correct record of the Board of Trustees meeting
of Newton Central School, dated 24 November 2020
Signature / Name
Co-chair ________________________
Date: _____________________________
