Register of Delegations: Part 2 Delegations from Chief Executive to staff
Chief Executive delegations to the Strategic Leadership Team
(including their financial delegations)
General delegation of powers from the Chief Executive to:
General Manager Corporate Services, General Manager District Services, General
Manager Infrastructure & Asset Management, General Manager Strategic Planning
and Policy, Manager – People & Capability, Manager – Communications.
1.
The power to initiate and conduct special consultative procedures under Section 83 of
the Local Government Act 2002 on matters related to activities within the manager’s
area of responsibility in order to make decisions within their delegations, or
recommendations to the Chief Executive and/or Council for decision (on matters
where decisions are outside their delegations).
2.
In accordance with Council policy and provisions of sections 76, 77, 78, 80 and 81 of
the Local Government Act 2002 ("the Act”), the power to determine the significance of
any issue within the manager’s delegated authority, and subsequently, the power to
exercise Council’s discretion under Section 79 in relation to that issue to determine
how best to achieve compliance with the decision-making requirements of the Act.
3.
The power to let contracts in accordance with the Annual Plan (AP) and Long Term
Plan (LTP) and Council’s purchasing policy up to their financial authorisation limit, for
those activities within the manager’s portfolio.
4.
The power to reallocate budgets from the Annual Plan up to 5% per activity, provided
that the overall portfolio budgetary targets are met and in accordance with the
decision-making provisions set out in sections 76-81 of the Local Government Act
2002.
5.
The power to set, waive, or review fees and charges, etc, in relation to activities within
the manager’s areas of responsibility in accordance with Council policy.
6.
The power to investigate, consider, and make recommendations to the Chief
Executive and/or Council on any role, function, activity or opportunity likely to promote
the social, economic, environmental and cultural wellbeing of the District within the
manager’s areas of responsibility.
7.
The power to investigate, consider, and prepare submissions to central/regional
government, for signing off by the Chief Executive, on matters which relate to the
manager’s areas of responsibility, after consultation with the elected member portfolio
holder (if any).
8.
The power to exercise Council’s powers under any Statute, Regulation, Bylaw, Policy,
or Plan on matters relating to the activities within the manager’s areas of
responsibility, provided that where such Statute, Regulation, Bylaw, Policy or Plan
provides for a right of hearing or objection that hearing shall be heard and determined
by Council.
9.
The power to settle any claim for compensation on a matter within the manager’s
areas of responsibility provided that the amount does not exceed $10,000 and that the
Legal Services Manager is advised of the decision being made (this delegation does
not apply to the Manager – People & Capability or the Manager – Communications).
10. The power to consider and grant consent for activities affecting the manager’s assets
only, subject to the relevant legislation; including the power to execute a “Public
corporate client authority and instruction for an electronic transaction” form (A & I
form).
11. The power to enter into, renew, decline to renew, vary, revoke, or transfer easements
and licences, relating to the managers’ areas of responsibility.
12. The power to purchase or dispose of assets, including to enter into, renew, decline to
renew, vary, revoke, or transfer leases, within the manager’s areas of responsibility, in
relation to projects and activities set out in the LTP and within the financial
authorisation of each manager.
13. Employment-related matters:
The power to make decisions and sign documentation regarding the following
employment-related matters affecting staff within their respective groups:
Employment agreement
Letter of offer of employment
Variation to employment agreement including salary increase
Completion of trial period letter
Secondment/redeployment letter
Acknowledgement of resignation
Dismissal/termination of employment
Position evaluation/re-evaluation
Letters advising of approval of extraordinary/compassionate leave
Relocation
Return of service
Any other matters and documents of a similar nature
14. The power to set financial authorisations (delegations) for staff within their respective
groups.
15. With regard to the Manager – People & Capability only, the power to authorise
development opportunities and employment matters.
Financial authorisations:
The financial delegations to the Strategic Leadership Team are listed in full in Columns A,
B, C, D, and E of the consolidated schedule of financial authorisations which forms part of
the Delegations Register. As shown therein, they include the Column A authority to
purchase plant, or capital items, or goods and services within estimates, or to approve
contract variation orders, as follows:
Officer
Limit
GM Corporate Services
$250,000
GM District Services
$75,000
GM Infrastructure & Asset Management
$250,000
GM Strategic Planning and Policy
$75,000
Manager – People & Capability
$50,000
Manager – Communications
$10,000
Further notes:
Note 1: Deeds are required to be signed by two (2) councillors, and long-term leases not
included in the LTP require a supporting resolution of Council.
Note 2: These and any other delegations are subject to the following:
a)
Expenditure is to be restricted to items within the approved LTP or AP for which funds
have been provided and all precedent actions and processes have been completed.
b)
The power to enter into contracts in accordance with the LTP and AP and Council’s
purchasing policy #2104 is limited to the financial authorisation of each manager.
c)
The four general managers only, have authority to commit Council to unbudgeted
expenditure up to $50,000.
d)
Revenues received are to be credited to the appropriate statutory accounts and
applied only to authorised purposes.
e)
All powers and authorities are to be exercised in accordance with any relevant Council
policies and resolutions, and in compliance with any relevant statutory requirements;
and decisions are to be implemented in accordance with any relevant accepted
practice and policy.
Note 3: This delegation does not preclude managers from referring any matter of particular
political importance or sensitivity or special community interest, to the Chief Executive or
Council or the relevant Community Board.
Note 4: The above delegations also apply to any person temporarily acting in one of the
general manager positions.
Note 5: Specific delegation – Secretary to the District Licensing Committee
On 14 April 2015, the Chief Executive delegated to the General Manager District Services,
the functions, powers and duties of the Secretary to the District Licensing Committee,
including the power to sub-delegate the role to another council officer.
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Areas of responsibility – Strategic Leadership Team
Title
Area of responsibility
GM Corporate Services
Finance and Revenue
Accounts payable
Accounts receivable
Debt collection
Financial accounting
Financial planning
Insurance
Management accounting
Property (sales/acquisitions/rentals)
Revenue management
Treasury
Information and Business Systems
Archives/EDRMS
Business continuity
GIS
Information management
Internet/intranet
Mail
Network and technical support
Systems analysis and development
Telecommunications
Website
Administration
Community board support
Compliance
Legal
Statutory compliance
Official information (LGOIMA)
Ombudsman enquiries
Mayor and elected member support
Personal information (Privacy Act)
Procurement and fleet management
Projects
Publications
Risk, Internal Audit and Other
Performance analysis
Quality management
Risk
Internal audit
CCTOs and CCOs
GM District Services
Approvals
District plan implementation
Resource consents
Building consents
Community services
Libraries
I-sites
Events calendar
Building maintenance
Customer services
Call centre
Branches/service centres
Monitoring
Environmental monitoring
Public health monitoring
Liquor licensing
Animal management
Bylaws administration
GM Infrastructure and Asset
Asset planning
Management
Roading
Water
Wastewater
Stormwater
Solid waste
Land drainage
Parks and reserves
Civic and community facilities
Properties
Asset and contracts management
Roading and related assets
Water
Wastewater
Stormwater
Solid waste
Land drainage
Parks and reserves
Civic and community facilities (halls, cemeteries,
swimming pools, libraries)
Housing for the elderly
Street cleaning
Street lighting
Civic amenities
Development contributions
Emergency management
Emergency management
Rural fires co-ordination
GM Strategic Planning and Policy
Economic development and Maori engagement
Economic development
Social and community development
Cultural activities
Youth development
Marketing and events
Treaty of Waitangi
Maori and Council
Planning and policy
Environmental planning and policy
District plan policy and management
Structure plans
Strategy, policy and planning
Annual and long-term planning processes
Organisation integration
Development strategy
Strategic policy
Manager - Communications
External communications
Internal communications
Manager – People & Capability
Management – People & Capability
Occupational Health and Safety
Organisation development
Performance management
Policy and planning
Remuneration
Staffing and payroll
