Minutes
Hawke’s Bay Local Advisory Committee Meeting
Date: 14 September 2020
Time: 09:00am – 15:45pm
Venue: Quality Inn, Napier
Present:
Jeremy Harker
Chair
Debbie Northe
Deputy Chair
Leon Stallard
Member
Liz Lambert
Member
Monique Heke
Member
Sonya Smith
Member
Apologies:
Mavis Mullins
Member
In Attendance:
Lucy Chamberlain
National Manager, Local Advisory Committees
Christine Watson
Senior Advisor, Local Advisory Committees
Bruce Stubbs
Region Manager, Te Ūpoko
Ken Cooper
Area Manager
Trevor Mitchell
Principal Rural Fire Officer
Roy Bridge
Planning and Performance Manager, Te Ūpoko
Angela Fisher
Business Services Manager
The Hawke’s Bay Local Advisory Committee (the Committee) and Fire and Emergency NZ
representatives from Te Ūpoko were hosted at Quality Inn for the Committee’s first meeting.
under the Official Information Act 1982
Welcome/Mihi
The Chair welcomed everyone and opened the meeting with a karakia at 09.00.
The Chair set out ground rules for the day and asked the Committee for what they would like
to get out from the meeting.
The Chair then stated the purpose for the day which is to complete the draft workplan and
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develop a draft engagement plan.
Workplan
The Committee were led by the National LAC team to successfully complete their 2020/21
annual workplan.
Stakeholder Engagement
The Committee mapped its community stakeholders and the existing
connections/relationships that each member has in relation to the community sector.
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The Committee agreed to take an iterative approach to their engagement, leveraging off
exisiting networks in the first quarter. Initial engagement wil focus on established networks
of community agencies and sectors and hapū clusters, to maximise engagement across a
Act
broad range of sectors and networks.
The fol owing prioritiy groups and sectors were identified by the Committee:
•
Volunteers
•
Iwi/hapū
•
Civil Defence Emergency Management (CDEM)
•
Community Education Groups (CEG)
Information
•
Local Council
•
Established networks of community agencies
In regards to iwi/hapū, the Committee will engage by way of hapū clusters through members
with established connections.
Official
Closing comments
the
The Committee thanked the National LAC team for a wel -informed and presented
hui/meeting acknowledging the foundations on which to build relationships with local leaders
and Fire and Emergency.
The meeting closed at 15:45pm.
under
Action Log
Date
Action
Responsible
Status/Notes
01 Sep
Provide invoice templates to the
National LAC Team
Completed
Committee
01 Sep
Invite UFBA representative to
National LAC Team
Completed
Released Meeting 2
01 Sep
Send MOUs and OSAs to the
National LAC Team
Completed
Committee
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Minutes
Hawke’s Bay Local Advisory Committee Meeting
Date: 17 November 2020
Time: 08:30am – 16:30pm
Venue: Bay View Station
1982
Present:
Jeremy Harker
Chair
Act
Debbie Northe
Deputy Chair
Leon Stallard
Member
Liz Lambert
Member
Mavis Mullins
Member
Sonya Smith
Member
Apologies:
Monique Heke
Member
Information
In Attendance:
Lucy Chamberlain
National Manager, Local Advisory Committees
Kylan McKeen
Senior Advisor, Local Advisory Committees
Bruce Stubbs
Region Manager, Te Ūpoko
Ken Cooper
Area Manager, Hawke’s Bay
Official
Trevor Mitchell
Principal Rural Fire Officer, Hawke’s Bay Rural Fire District
Jacob Davies
Business Operations Manager, Te Ūpoko
the
Cathryn Moriarty
National Manager, Strategy and Performance
Kim Hall
UFBA Representative
under
The Hawke’s Bay Local Advisory Committee (the Committee) and Fire and Emergency
representatives were hosted at Bay View fire station for the Committee’s second meeting.
Welcome/Mihi
The Chair welcomed everyone and opened the meeting with a karakia at 08.30.
The minutes for the previous LAC meeting were confirmed by LAC members.
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The National Manager, Local Advisory Committees reported back on the Board’s response to
the LACs 2021 workplan.
Correspondence
The Committee received a letter from the Fire and Emergency Board in response to its first
report, which was presented to the October Board meeting, noting its approval of the
progress and direction of the Committee’s work.
District Risks
The Regional Leadership Team presented information on the risks, challenges and
1982
opportunities within the district to assist the Committee to focus its engagement in areas
where it can add value.
Hawke’s Bay Flood Response and Recovery
Act
The Area Manager gave an overview of the emergency response to the flood that occurred
in Napier a week prior to the meeting.
Stakeholder Engagement
The Committee wil continue to take an iterative approach to engagement and have agreed
to focus on the fol owing stakeholders before December 2020:
Information
•
Volunteers
•
Iwi/hapū
•
Rural
•
Safer communities and other social services networks
Official
Committee members attended volunteer leadership meetings within Hawke’s Bay and will
continue to engage on a 6-month basis.
the
Additional entities/organisations that the Committee have engaged with include: Wairoa
District Council Māori Standing Community; the Tararua district council; Iwi, Lions, Rural
Women and the Community Board in Dannevirke; Child Interagency network Hawke’s Bay;
Hastings District Council; and Rural Halls.
under
Local Planning & 10-year plan
An overview on the progress and implementation of Local Planning and the Fire and
Emergency 10-year plan was provided by the National Manager, Strategy and Performance.
Introduction to National Memorandum of Understanding (MOU) and Operational Service
Agreements (OSA)
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The National LAC team gave an overview on Fire and Emergency’s national agreements with
the Department of Conservation (OSA), Ministry of Education (MOU) and the New Zealand
Defence Force (OSA).
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United Firefighters Brigade Association (UFBA)
A representative from the UFBA was invited to the meeting to present on the UFBA, its
connections to Fire and Emergency and how it supports volunteers.
Reporting to the Board
The Committee drafted the content of the December Board Report.
Closing comments
1982
The Committee are appreciative of the continued support from the Regional Leadership Team
and the National LAC team.
Act
The meeting closed at 16:30pm.
Action Log
Date
Action
Responsible
Status/Notes
17 Nov
Send 10-year plan to LAC members
National LAC Team Completed. Sent 26
2020
November 2020
17 Nov
Send Interests Register to LAC members
National LAC Team Completed. Sent for
Information
2020
feedback, 26
November 2020
17 Nov
Send Psychological Support Information
National LAC Team Completed. Sent 26
2020
to LAC members
November 2020
17 Nov
Send dates for Volunteers’ meetings to
National LAC Team 2021 dates to be
Official
2020
LAC members
finalised.
17 Nov
Send dates for United Fire Brigades
National LAC Team Outstanding.
2020
Association AGM Meeting to LAC Chair
Acquiring from UFBA
the
and Deputy Chair
17 Nov
Send volunteering roles to LAC members National LAC Team Completed. Sent link
2020
26 November 2020
17 Nov
Send Information to LAC members
National LAC Team Completed. Sent 1
2020
regarding Brigade Grant Policy
December 2020
under
17 Nov
Send Regional Business Plan and Fire Risk National LAC Team Completed. Sent 1
2020
Programme to LAC members
December 2020
Released
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Minutes
Hawke’s Bay Local Advisory Committee Meeting
Date: 2 February 2021
Time: 9.30am – 4.00pm
Venue: Haumoana Fire Station
1982
Present:
Jeremy Harker
Chair
Act
Debbie Northe
Deputy Chair
Leon Stallard
Member
Monique Heke
Member
Mavis Mullins
Member
Sonya Smith
Member
Apologies:
Liz Lambert
Member
Information
In Attendance:
Lucy Chamberlain
National Manager, Local Advisory Committees
Kylan McKeen
Senior Advisor, Local Advisory Committees
Bruce Stubbs
Region Manager, Te Ūpoko
Ken Cooper
Area Manager, Hawke’s Bay
Official
Trevor Mitchell
Principal Rural Fire Officer, Hawke’s Bay Rural Fire District
Jacob Davies
Business Operations Manager, Te Ūpoko
the
Paul Shaw
Wildfire Specialist
The Hawke’s Bay Local Advisory Committee (the Committee) and representatives from the
Fire and Emergency Te Ūpoko Regional Leadership Team (RLT) attended the Committee’s
under
third meeting at Haumoana Volunteer Fire Station.
Welcome
The Senior Station Officer welcomed the Committee and Te Ūpoko representatives to the
station.
Minutes
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Minutes of the previous meeting were confirmed, as drafted.
RLT district update
The RLT provided an update on the Tranche 2 organisational district redeployment and
informed the Committee on Fire and Emergency’s response to local emergency events and
the fire season restrictions within the district.
Stakeholder engagement
Members attended district volunteer leadership meetings, alongside local leaders, in
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November 2020. This meeting was introductory in nature and focussed on explaining the
LAC purpose and role.
Informal meetings with iwi/hapū leaders have begun with members utilising their existing
Act
relationships to seek engagement and introduce the LACs purpose and intent.
As part of the Committee’s Safer Communities priority group, members engaged with
district health boards (DHBs) and learned that fireworks continue to be a concern for these
entities. DHBs have expressed a desire to remove the selling of fireworks in the district.
Members met with delegates from Wairoa District Council who discussed the risk with
forestry in the area, especially with the increased fire risk of unmanaged carbon forests, as
wel as the increase in logging trucks on the roads.
Information
Informal introductory meetings have also been conducted between LAC members and rural
and agricultural organisations.
Engagement planning
Official
The Committee have identified entities within iwi/hapū, safer communities and, rural and
agricultural businesses to continue their engagement over the next few months.
the
Members will continue to engage with volunteers at their district leadership volunteer
meetings alongside local leaders.
Fire plans consultation feedback
under
Wildfire specialist, Paul Shaw, gave an overview of the draft Hawke’s Bay Fire Plan.
Committee members were then invited to give feedback on the fire plan template. Feedback
included a concentration on use of plain English, local images and prioritising community
groups accordingly.
National LAC Team Update
The National LAC team provided updates, including the self-review to be completed by the
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Committee in May, an overview of the progress of all seven LACs and a new invoice
template.
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Board Report
The Committee drafted the content of its Board Report for the quarter and set meeting
dates for the next financial year.
The next Hawke’s Bay LAC meeting is scheduled for Friday 07 May 2021.
The meeting closed at 4.00pm.
Action Log
1982
Date
Action
Responsible
Status/Notes
Act
17 Nov 2020
Send dates for United Fire Brigades
National LAC team Complete.
Association AGM Meeting to LAC
Chair and Deputy Chair
2 Feb 2021
Key messages about Tranche 2
National LAC team Complete. Sent
district redeployment.
25.03.2021
2 Feb 2021
One page profile on LAC members
National LAC team Complete. Sent
that can be sent to volunteer/career
04.03.2021
personnel
2 Feb 2021
Share National Communications plan National LAC team Complete. Sent
Information
04.03.2021
2 Feb 2021
Share Region engagement calendar
Regional
Complete. Posted
on Teams
Leadership Team
02.03.2021
2 Feb 2021
Dates for regional volunteer
Regional
Complete. LAC
leadership meetings
Leadership Team
members emailed
Official
08.04.2021
the
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Released
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Document Outline
