Health and Safety Policy
Health and Safety
Type: Policy
Issued by: HSS Committee, ELT & FRAC
Version: 3.1
Applicable to: All CCDHB workers
Contact Person: Health & Safety Manager
Contents
1. Purpose ............................................................................................................................... 2
2. Scope .................................................................................................................................. 2
3. Policy Statement ................................................................................................................. 2
4. Principles............................................................................................................................. 3
5. Definitions ........................................................................................................................... 4
6. Responsibilities ................................................................................................................... 5
6.1
PCBU ............................................................................................................................ 5
6.2
Board ........................................................................................................................... 6
6.3
Finance Risk and Audit Committee (FRAC) ................................................................. 6
6.4
Chief Executive ............................................................................................................ 6
6.5
General Manager Corporate Services ......................................................................... 7
6.6
Executive Leadership Team (ELT) ................................................................................ 7
6.7
CCDHB Health and Safety Steering Committee .......................................................... 7
6.8
Chief Medical Officer, Executive Director of Nursing & Midwifery and Executive
Director Allied Health, Scientific and Technical ..................................................................... 7
6.9
Directorate Leads and Senior Managers ..................................................................... 7
6.10 Managers (roles with workers reporting to them) ..................................................... 8
6.11 Workers ....................................................................................................................... 9
6.12 Contractors, Sub-Contractors and Their Workers .................................................... 10
6.13 Health and Safety Representatives ........................................................................... 10
6.14 Health and Safety Service ......................................................................................... 11
7. Arrangements for Health and Safety ................................................................................ 11
7.1
Safe Systems of Work ................................................................................................ 11
7.2
Hazard Identification and Risk Assessment .............................................................. 12
7.3
Incident Reporting, Recording and Investigation ..................................................... 12
7.4
Induction and Training .............................................................................................. 13
7.5
Injury Management and Rehabilitation .................................................................... 13
7.6
Worker Participation, Engagement and Representation .......................................... 13
7.7
Emergency Planning and Management .................................................................... 14
7.8
Control of Contractors .............................................................................................. 14
7.9
Review, Evaluation and Continuous Improvement .................................................. 14
8. Supporting Procedures ..................................................................................................... 14
9. References ........................................................................................................................ 14
Document author: Health & Safety Manager
Authorised by HHS Committee, ELT & FRAC
Issue date: 4 July 2017
Review date:2 February 2020
Date first issued: 22 December 2008
Document ID: 1.3116
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Health and Safety Policy
1. Purpose
This Health and Safety Policy and statement outlines the organisation and arrangements that
Capital and Coast District Health Board (CCDHB) will implement to ensure the minimisation
of the risk of harm to workers (employees, students, volunteers, contractors) and others
within its workplaces by providing a safe and healthy work environment for all.
The overall aim of this Policy is to promote a continual positive health and safety culture and
to encourage ownership at every level as well as the development and sustainability of high
quality Health and Safety support services and systems. It will also demonstrate compliance
with the Health and Safety at Work Act 2015; Regulations made under that Act, and the
supporting Approved Codes of Practice.
2. Scope
This policy applies to all CCDHB workers (see definitions for further explanation) as well as
patients and visitors in some circumstances.
3. Policy Statement
The Board of Capital and Coast District Health Board (CCDHB) are committed to ensuring a
safe environment for its workers, patients, families and other people at work.
The Board recognises that it is has a critical role to play in the implementation of health and
safety and the health and safety culture of the organisation.
The Board will fulfil its role by ensuring that appropriate policies and procedures are
adopted and implemented and by reviewing and monitoring the identification, reporting,
culture and management of health and safety hazards and risks.
All directors will familiarise themselves with their obligations under the relevant legislation
(including any amendments) and their obligations as directors and ensure the appropriate
policies and processes are in place to meet those obligations.
The Board will ensure the above by:
Policy and Planning
Ensuring the DHB:
Has effective health and safety polices
Has an annual Health and Safety plan
Holds the Chief Executive Officer (CEO) accountable for the implementation and
management of the plan and polices by specifying expectations and feedback requirements
Tracks the DHBs health and safety performance via timely reports.
Document author: Health & Safety Manager
Authorised by HHS Committee, ELT & FRAC
Issue date: 4 July 2017
Review date:2 February 2020
Date first issued: 22 December 2008
Document ID: 1.3116
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Health and Safety Policy
Delivery
Laying down clear expectations that the DHB will have a fit for purpose health and safety
management system
Exercising due diligence by ensuring that this system is effectively implemented, regularly
reviewed and continuously improved
Being sufficiently familiar with best practice health and safety systems to know whether the
DHB systems are fit for purpose
Monitor the implementation of the health and safety program
Seeking independent expert advice if needed
Monitoring and Review
Ensuring internal and external health and safety system audit reports are submitted to the
Board in a timely manner and that any recommendations from these reports are acted on
and the Board is notified when they are remedied
Ensure progress reports on the DHBs Annual Health and Safety Plan are included in the
Quarterly Health and Safety report to the Board
4. Principles
Capital and Coast District Health Board, through its Chief Executive, so far as is reasonably
practicable, will:
promote a culture of health and safety with all workers
maintain and continually improve its Health, Safety and Environmental Management
systems.
set targets for improvement and measure, appraise and report on performance
consult and actively promote participation with employees and contractors to ensure
they have the training and skills, knowledge and resources to maintain a safe and
healthy workplace
ensure all officers and managers have an understanding of their due diligence
obligations in relation to health and safety and are reviewed against their designated
duties
provide a safe and healthy workplace, fixtures, fittings, plant, products, substances and
materials
ensure the commitment of senior managers to workplace health and safety is
maintained, ensuring the management of workplace health and safety is given at least
equal importance as all other management functions
ensure the effective control of contractors who may come onto CCDHB premises,
ensuring such contractors are competent and aware of their health and safety
responsibilities as per the CCDHB Control of Contractors Policy
require our contractors to demonstrate the same commitment to achieving excellence
in health and safety performance
Document author: Health & Safety Manager
Authorised by HHS Committee, ELT & FRAC
Issue date: 4 July 2017
Review date:2 February 2020
Date first issued: 22 December 2008
Document ID: 1.3116
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Health and Safety Policy
consult and work with other PCBU’s who provide services and/or products/equipment,
to ensure that the plant, substances, and structures designed, manufactured, imported
or supplied (as relevant) are without health and safety risks when they are used for their
intended purpose in a workplace
consult, co-operate and co-ordinate activities with other PCBUs who have overlapping
duties, so that they can all meet their joint responsibilities
comply with relevant legislation, regulations, codes of practice and safe operating
procedures.
support the rehabilitation, early and safe return to work of injured employees
work in partnership with unions to support a healthy and safe working environment
5. Definitions
This is a ‘person conducting a business or undertaking’. A PCBU may be
PCBU
an individual person or an organisation. CCDHB is a PCBU.
This is a person who occupies a specified position or who occupies a
Officer
position that allows them to exercise significant influence over the
management of the business or undertaking. This includes for example,
but may not be limited to, company directors and chief executives.
This is an individual who carries out work in any capacity for a PCBU. A
Worker
worker may be an employee, a contractor or sub-contractor, an employee
of a contractor or sub-contractor, an employee of a labour hire company,
an outworker (including a homeworker), an apprentice or a trainee, a
person gaining work experience or on a work trial, or a volunteer worker.
Workers can be at any level (e.g. managers are workers too). This
definition for CCDHB also includes those with Special Staff Status.
Workplace
means a place where work is being carried out, or is customarily
carried out, for a business or undertaking; and
includes any place where a worker goes, or is likely to be, while at
work.
Other Person This includes workplace visitors and casual volunteers at workplaces.
at Work
Other persons have their own health and safety duty to take
reasonable care to keep themselves and others safe at a workplace.
Contractor
A person who is engaged to carry out work in any capacity for a PCBU
(otherwise than as an employee/worker) for gain or reward.
Subcontractor A person who is engaged to carry out work in any capacity for a PCBU
(otherwise than as an employee/worker) for gain or reward, including
work as an employee of a contractor or subcontractor
Document author: Health & Safety Manager
Authorised by HHS Committee, ELT & FRAC
Issue date: 4 July 2017
Review date:2 February 2020
Date first issued: 22 December 2008
Document ID: 1.3116
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Health and Safety Policy
So Far as is Something is reasonably practicable if it is reasonably able to be done to
Reasonably
ensure health and safety, having weighed up and considered all relevant
Practicable
matters, including:
• How likely are any hazards or risks to occur?
• How severe could the harm that might result from the hazard or risk
be?
• What a person knows or ought to reasonably know about the risk and
the ways of eliminating or minimising it (e.g. by removing the source of
the risk or using control measures such as isolation or physical controls
to minimise it).
• What measures exist to eliminate or minimise the risk (control
measures)?
• How available and suitable is the control measure(s)?
Lastly weigh up the cost:
• What is the cost of eliminating or minimising the risk?
• Is the cost grossly disproportionate to the risk?
For other duties such as worker engagement and participation duties, the
above definition does not apply.
6. Responsibilities
6.1 PCBU
A PCBU must ensure, as far as is reasonably practicable, the health and safety of:
•
Workers who work for the PCBU, while the workers are at work in the business or
undertaking
•
Workers whose activities in carrying out work are influenced or directed by the PCBU,
while the workers are carrying out the work
It must also ensure:
•
Other persons are not put at risk from work carried out as part of the conduct of the
business or undertaking
•
The provision and maintenance of a safe work environment, safe plant and structures
and safe systems of work are provided and maintained
•
The safe use, handling, and storage of plant, substances, and structures
•
The provision of adequate facilities for the welfare at work or workers
•
The provision of any information, training, instruction, or supervision that is necessary
to protect all persons from risks to their health and safety arising from work carried out
as part of the conduct of the business or undertaking
•
The health of workers and the conditions at the workplace are monitored for the
purpose of preventing injury or illness of workers arising from the conduct of the
business or undertaking
Document author: Health & Safety Manager
Authorised by HHS Committee, ELT & FRAC
Issue date: 4 July 2017
Review date:2 February 2020
Date first issued: 22 December 2008
Document ID: 1.3116
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Health and Safety Policy
Health and safety is the responsibility of everyone working within CCDHB. Although health
and safety strategies are integrated into all aspects of the workplace, specific
responsibilities are outlined below.
6.2 Board
The Board of CCDHB has overall accountability for the activities of the organisation. It
provides governance for health and safety within the District Health Board (DHB) and will
ensure that appropriate assurances can be provided with respect of compliance with the
Health and Safety at Work Act 2015 and supporting legislation. The Board is also
responsible for periodically reviewing the effectiveness of the policy and personnel under its
control to whom responsibilities have been assigned.
6.3 Finance Risk and Audit Committee (FRAC)
The Committee will have responsibility for overseeing health and safety matters together
with the Board of CCDHB. The Committee’s duties in respect to health and safety include:
Reviewing, monitoring and making recommendations to the Board on the organisation’s
health and safety risk management framework and policies to ensure that the
organisation has clearly and effectively set out its commitments to manage health and
safety matters
Reviewing and making recommendations for Board approval on strategies for achieving
health and safety objectives
Reviewing and recommending for Board approval targets for health and safety
performance and assess performance against those targets
Monitoring the organisation’s compliance with health and safety policies and relevant
applicable legislation
Ensuring that the systems used to identify and manage health and safety risks are fit for
purpose, being effectively implemented, regularly reviewed and continuously improved.
This includes ensuring that the Board is properly and regularly informed and updated on
matters relating to health and safety risks
Seeking assurance that the organisation is effectively structured to manage health and
safety risks, including having competent workers, adequate communication procedures
and proper documentation
Reviewing health and safety related incidents and consider appropriate actions to
minimise the risk of recurrence
Making recommendations to the Board regarding the appropriateness of resources
available for operating the health and safety management systems and programmes
Approving health and safety policies
Undertaking any other duties and responsibilities which have been assigned to it from
time to time by the Board
6.4 Chief Executive
The responsibility for the organisation of health and safety arrangements within CCDHB
rests with the Chief Executive (CEO). The CEO is responsible for ensuring that compliance
Document author: Health & Safety Manager
Authorised by HHS Committee, ELT & FRAC
Issue date: 4 July 2017
Review date:2 February 2020
Date first issued: 22 December 2008
Document ID: 1.3116
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Health and Safety Policy
with current health and safety legislation is met and that structures and programmes are in
place to maintain and improve health and safety within CCDHB.
6.5 General Manager Corporate Services
In addition to their duties as a manager and a worker:
Reports directly to the CEO and has delegated authority from the CEO to oversee
process and procedures are in place to ensure an effective health and safety structure is
in place within CCDHB
6.6 Executive Leadership Team (ELT)
The ELT is accountable to the Chief Executive for ensuring the health, safety and welfare of
workers or others who may be affected by its acts or omissions and shall, as far as is
reasonably practicable, ensure compliance with statutory legislation and corresponding
Approved Codes of Practice.
In addition to their duties as a manager and a worker, will ensure that:
The prevention of ill health and injury to workers and others is given a high priority in
the overall management of CCDHB
Management structures and responsibilities are identified and functioning for the
effective management of Health and Safety across their areas of responsibility
Adequate equipment, resources and suitable and sufficient training is made available to
enable compliance with statutory requirements
Ensuring all workers within their management responsibility fully implement the CCDHB
Health and Safety Policy
6.7 CCDHB Health and Safety Steering Committee
The Health and Safety Steering Committee functions include:
Supporting the on-going improvement of health and safety across the whole workforce
Assisting in developing standards, rules, and policies or procedures to improve
workplace health and safety outcomes
Assisting with implementation of strategies
Reviewing health and safety compliance, performance and as necessary individual
hazards or service issues and advising on options for improvement
6.8 Chief Medical Officer, Executive Director of Nursing & Midwifery and Executive
Director Allied Health, Scientific and Technical
In addition to their duties as a manager and a worker, ensures that:
Clinical policies, procedures and guidelines meet health and safety requirements
6.9 Directorate Leads and Senior Managers
In addition to their duties as a manager and a worker, they will:
Facilitate effective communication and partnership working with workers and health
and safety representatives (HSRs) in respect of health and safety management
Document author: Health & Safety Manager
Authorised by HHS Committee, ELT & FRAC
Issue date: 4 July 2017
Review date:2 February 2020
Date first issued: 22 December 2008
Document ID: 1.3116
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Health and Safety Policy
Provide assurance to CCDHB that effective health and safety management arrangements
are in place and functioning across their areas of responsibility
Escalate any significant health and safety issues identified, that cannot be dealt with
within their areas to the ELT for discussion prior to elevation to FRAC
Ensure there are adequate resources available to meet health and safety statutory
requirements
Ensure all managers are competent to discharge their health and safety responsibilities
in line with health and safety legislation
Ensure directorate health and safety systems are effective and comply with relevant
legislation, regulations, codes of practice, safe operating procedures and CCDHB policy
requirements
Ensure health and safety performance is incorporated within Governance meetings
Ensure regular meetings with Directorate health and safety representatives (HSRs) are
held and these are attended by senior management members. Minutes from meetings
are documented and any outstanding health and safety issues reported to CCDHB’s
Health and Safety Steering Committee
6.10 Managers (roles with workers reporting to them)
In addition to their duties as a worker, will ensure that:
CCDHB health, safety and wellbeing systems, policies and practices are integrated into
their work areas inclusive of workers and all others
All hazards identified in their area(s) are risk assessed and appropriate measures are
implemented to either eliminate or adequately control the hazard (see section 7.2).
These control measures must be communicated to all relevant workers. Any hazards
which they cannot control are escalated to other departments/services and or senior
management. All risk assessments will be reviewed on a periodical basis in line with the
timescales set by the individual assessment
Health and safety considerations are incorporated when planning new or refurbished
facilities and/or the purchase of new equipment
All workers have undergone pre-employment screening and have received occupational
health clearance to work as set out in the Pre-Employment Health Assessment Policy
All workers have a health and safety induction specific to their work area and they
receive appropriate training to minimise the risk of harm related to workplace hazards
They support health and safety representatives (HSRs) through resource allocation by
providing non-duty time to complete health and safety tasks and attend HSR training
and forums
They facilitate election of HSRs for their area of responsibility when required
Planned Workplace Inspections/Checklists of work areas under their control are
completed as required
Appropriate personal protective equipment is provided, ensuring it is used and in
working order and employees are trained in correct use
Document author: Health & Safety Manager
Authorised by HHS Committee, ELT & FRAC
Issue date: 4 July 2017
Review date:2 February 2020
Date first issued: 22 December 2008
Document ID: 1.3116
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Health and Safety Policy
All contactors doing work within their area of responsibility have a safety plan prior to
commencing work and comply with safe work practices
No fixtures, fittings, plant or processes present a risk to the health and safety of any
person, and are not introduced to the area before all health and safety compliance
requirements are in place
Ensure the effective identification, control and management of hazardous substances in
areas under their control
They attend all relevant health and safety training required of them
Ensure that all staff have receive appropriate training for any tasks they are required to
undertake
Undertake a suitable and sufficient investigation of all incidents reported in their
workplace and document the findings
Contractor Engagement - CCDHB managers who are responsible for the engagement,
supervision and management of contracts:
- are responsible for ensuring that the terms of the Control of Contractors Procedure
are fully complied with
- need to be fully cognisant of the relevant legal requirements, so that compliance is
assured e.g. necessary technical competence, registration/certification
- must ensure all health and safety documentation pertaining to a contract is held by
the PCBU stored in the contract file. This includes, where necessary, signed
confidentiality agreements
- are responsible for ensuring induction of contractors and their workers receive a
formal health and safety orientation occurs within their area of responsibility
- if works include interfering with the fabric of the building, structure and
infrastructure, authorisation must be sought from Facilities Management prior to
any work commencing
- also see section 7.8 Control of Contractors
6.11 Workers
Whilst at work all workers have a duty to:
Take reasonable care of their own health and safety at work, and of other persons who
may be affected by their acts or omissions
Co-operate with their managers in meeting any requirements of the law
Adhere to all policies, procedures, guidelines, safe systems of work and instructions
Not interfere with or misuse any equipment provided, to protect their health, safety and
welfare in compliance with law
Participate in health and safety training and ensure knowledge and skills are regularly
updated in line with legislation and CCDHB requirements
Use equipment in the way they have been trained
Report any defects or hazards in the workplace
Complete an incident report for any injury, illness or near miss
Follow general safety rules:
Document author: Health & Safety Manager
Authorised by HHS Committee, ELT & FRAC
Issue date: 4 July 2017
Review date:2 February 2020
Date first issued: 22 December 2008
Document ID: 1.3116
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Health and Safety Policy
- all workers shall immediately report any unsafe practice or condition to their line
manager
- any workers under the influence of alcohol or any other intoxicating drug, which
might impair motor skills or judgement, whether prescribed or otherwise, shall not
be allowed on to work
- horseplay, practical joking or any acts, which might jeopardise the health and safety
of any other person, are strictly forbidden
- workers shall not adjust, move or otherwise tamper with any electrical equipment,
machinery, air or water lines in a manner not within the scope of their duties
- no workers should undertake a job until they have received adequate safety
instruction, been deemed competent and have been authorised to carry out the task
- all waste materials must be disposed of carefully and in such a way that they do not
constitute a hazard to others
- no workers should undertake a job that appears unsafe
- all injuries and near misses must be reported to the appropriate manager
- workers should take care to ensure that all protective guards and other safety
devices are properly fitted and in good working order and shall immediately report
any deficiencies to their manager
- work shall be well planned and supervised to avoid injuries in the handling of heavy
materials and while lifting equipment
- no workers shall use chemicals/hazardous substances without the knowledge
required for working with those chemicals safely/hazardous substance
- suitable clothing and footwear will be worn at all times. Personal protective
equipment shall be worn wherever provided
- workers must ensure that while using a DHB vehicle or their own vehicles for DHB
driving on official business, they adhere to all road safety regulations. Mobile
phones must not be used when driving
- windows and doors must be checked and locked by workers prior to leaving
departments
- unless specified otherwise in the departmental policy, identification cards must be
worn at all times
6.12 Contractors, Sub-Contractors and Their Workers
Will:
Comply with all aspects of CCDHB Control of Contractors Procedure
Ensure that, by their acts or omissions, will not cause harm to workers or others at
CCDHB
If providing a service on behalf of CCDHB ensure that, as a PCBU, they by their acts or
omissions cause no harm to CCDHB workers or others
6.13 Health and Safety Representatives
In addition to their duties as a worker, will:
Document author: Health & Safety Manager
Authorised by HHS Committee, ELT & FRAC
Issue date: 4 July 2017
Review date:2 February 2020
Date first issued: 22 December 2008
Document ID: 1.3116
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Health and Safety Policy
Actively participate in the health and safety systems and encourage fellow employees to
comply with all health and safety requirements
Complete the workplace inspections/checklists
Report-back to their manager and colleagues regarding activity and items discussed at
the health and safety training and other communication from the Health and Safety
Service (H&SS)
Review and update contents of their department’s health and safety manual and notice
board regularly
In conjunction with the area manager, provide local health and safety induction training
for new workers
6.14 Health and Safety Service
The Health & Safety Service will:
Advise managers with regard to all practicable steps to keep workers safe at work
Keep up to date with legislative requirements and evidence based best practice in health
and safety
Develop, implement, maintain, review and continuously improve health and safety
systems and policies with a focus on injury prevention
Provide subject matter expertise and advice to the CCDHB management in matters of
occupational health and health and safety
Provide reports to management on the activity and effectiveness of health and safety
systems
Identify staff occupational illness and injury trends and develop practical and effective
controls to manage the risk of hazards identified
Provide pre-employment screening, health monitoring, vaccinations and contact tracing
Provide return to work assistance
Provide managers with training and advice in order to be able to investigate workplace
incidents. Where appropriate they will assist managers with their investigations.
Provide appropriate training to managers and HSRs
Administer the ACC Partnership Programme
Undertake statutory reporting requirements
7. Arrangements for Health and Safety
The following systems will be developed, maintained and reviewed to provide a framework
for the management of health and safety:
7.1 Safe Systems of Work
Each Directorate/Service/Department is required to have health and safety arrangements
and procedures specific to that area.
Document author: Health & Safety Manager
Authorised by HHS Committee, ELT & FRAC
Issue date: 4 July 2017
Review date:2 February 2020
Date first issued: 22 December 2008
Document ID: 1.3116
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Health and Safety Policy
The Directorate/Service/Department Manager is responsible for ensuring that Policies/Safe
Systems of Work/Standard Operating Procedures are operational for all procedures
undertaken within the Department. These must be strictly observed.
All Policies/Safe Systems of Work must be monitored and regularly reviewed for their
effectiveness with a maximum review period of three years.
Following the assessment of risks, the Directorate Managers/Heads of Department are
responsible for devising, documenting and implementing any safe systems of work/Safe
Operating Procedures necessary in areas under their control, to eliminate hazards or
minimise any risk to the health and safety of workers and others.
7.2 Hazard Identification and Risk Assessment
Hazard identification and risk assessment is an essential part of any risk management
system. Risk assessment methods are used to decide on priorities and to set objectives for
eliminating hazards (where possible) and reducing risks. Wherever possible risks are
eliminated; if they cannot be eliminated then the hierarchy of controls must be
implemented to minimise the risk.
A risk is deemed acceptable when there are adequate control mechanisms in place and the
risk has been managed as far as is considered to be reasonably practicable. The potential
benefits should outweigh the potential harm.
Procedures and systems are in place for the identification and reporting of hazards and for
managers to assess and take suitable precautions to eliminate or minimise risks.
7.3 Incident Reporting, Recording and Investigation
To ensure that there is a culture in which incidents are investigated appropriately and to
make certain that lessons can be learnt from incidents and near misses it is a requirement
that all incidents, whether they result in actual harm or not, are reported on CCDHB’s
incident reporting system Square. The term ‘incident’ must be interpreted in its widest
context to include concerns, accidents and near misses.
The information produced by effective reporting and investigation will enable CCDHB to
identify, track and monitor trends of incidents and accidents and to implement measures to
try and prevent reoccurrences. Effective monitoring of these events depends on the
willingness of workers to report organisational process failures as well as their own errors
and thus every effort must be made to avoid cover-ups of adverse incidents, mistakes or
near misses.
The overall approach within CCDHB will be one of help and support to each other, rather
than recrimination and blame and to this end, workers should be encouraged to report all
Document author: Health & Safety Manager
Authorised by HHS Committee, ELT & FRAC
Issue date: 4 July 2017
Review date:2 February 2020
Date first issued: 22 December 2008
Document ID: 1.3116
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Health and Safety Policy
incidents. Every incident that is reported presents a chance to learn in order to improve the
services in the future.
7.4 Induction and Training
The following training will be provided:
All new workers will receive local induction in the health and safety management in their
area of work
All new employees will attend an orientation, which includes a session on Occupational
Health and Health & Safety
On-going training in specific areas including Fire Safety, Emergency Preparedness,
Manual Handling, Personal Safety etc. will be made available to all relevant workers as
required
All managers will be provided with training in their role and responsibilities for the
management of health and safety in their area of responsibility
All officers will receive training on their due diligence obligation in relation to health and
safety
7.5 Injury Management and Rehabilitation
Prevention of injury/illness is the primary objective of the workplace health and safety
programmes however the CCDHB recognises that injury or illness may still occur during the
course of employment.
Workplace rehabilitation promotes an early, safe and sustainable return to work following
injury or illness in order to maximise recovery and independent functioning and minimise
the impact of injury on the employee and to the workplace.
Wherever possible, employees will be assisted to remain at work in some capacity even if
they are unable to carry out their normal duties. Restricted, modified or alternative duties
will be provided if appropriate (with medical clearance).
All employee injuries or illnesses (work or non-work related) will be managed under the
principles outlined in the Workplace Rehabilitation Policy.
CCDHB is an Accredited Employer in the ACC Partnership Programme. Workplace injury and
rehabilitation procedures are audited yearly by ACC to ensure Partnership Programme
performance indicators are met.
7.6 Worker Participation, Engagement and Representation
Worker involvement is fundamental to good health and safety performance and good
business practice, and is written into the legislation. CCDHB supports employee
consultation and participation in all activities related to health and safety. This includes
consultation with the trade unions representing the employees.
Document author: Health & Safety Manager
Authorised by HHS Committee, ELT & FRAC
Issue date: 4 July 2017
Review date:2 February 2020
Date first issued: 22 December 2008
Document ID: 1.3116
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Health and Safety Policy
There are procedures and processes in place for the active participation, engagement and
representation of its workers. This includes elected and trained Health and Safety
Representatives, Directorate/Service Health and Safety meetings and a CCDHB Health and
Safety Committee.
7.7 Emergency Planning and Management
Emergencies are any unplanned events that can have a significant effect on CCDHB workers,
services and/or others. They may involve physical or environmental damage, or injury,
harm or death to workers or other persons at work. They may also involve events that
disrupt business operations. Specific procedures and plans have been developed to help to
protect workers, customers, visitors, premises and the environment.
7.8 Control of Contractors
CCDHB will ensure that systems are in place to ensure the contractors are suitably selected
and that they and their subcontractors do not cause harm to CCDHB workers, patients
and/or visitors while undertaking the work required by the contract, and that the
contractors and sub-contractors are kept safe from harm in the course of performing work
for CCDHB.
Full details relating to contractor selection and control are detailed in CCDHB’s Control of
Contractors Procedure.
7.9 Review, Evaluation and Continuous Improvement
CCDHB will strive to ensure continuous improvement in its management of health and
safety at all levels and within all areas of the organisation. Annual objectives will be
developed along with health and safety key performance indicators which will be regularly
reviewed and monitored.
8. Supporting Procedures
This policy will be supported by a series of procedures to set out steps which must be
followed to enable CCDHB to meet its legislative obligations and goal of ‘providing a safe
and healthy work environment for all’.
These include, but are not limited to, Moving and Handling; Management of Workplace
Violence and Aggression; Lone and Community Worker Safety; Management of Hazardous
Substances; Asbestos Management, Control of Contractors and First Aid.
9. References
Health and Safety at Work Act 2015
Health and Safety at Work (General Risk and Workplace Management) Regulations 2016
Document author: Health & Safety Manager
Authorised by HHS Committee, ELT & FRAC
Issue date: 4 July 2017
Review date:2 February 2020
Date first issued: 22 December 2008
Document ID: 1.3116
Page 14 of 15
CONTROLLED DOCUMENT – The electronic version is the most up to date version. The DHB accepts no
responsibility for the consequences that may arise from using out of date printed copies of this document.
Health and Safety Policy
Health and Safety at Work (Worker Engagement Participation and Representation)
Regulations 2016
Health and Safety at Work Asbestos Regulations 2016
Document author: Health & Safety Manager
Authorised by HHS Committee, ELT & FRAC
Issue date: 4 July 2017
Review date:2 February 2020
Date first issued: 22 December 2008
Document ID: 1.3116
Page 15 of 15
CONTROLLED DOCUMENT – The electronic version is the most up to date version. The DHB accepts no
responsibility for the consequences that may arise from using out of date printed copies of this document.
